REPORT OF CONTRIBUTIONS AND EXPENDITURES
The Report of Contributions and Expenditures is a financial report required for all committees or parties
that accept contributions or make expenditures to support or oppose a candidate or a ballot measure
seeking access to the ballot and/or a referendum placed on the ballot by a governing board. The first six
pages of the report must be returned to the City Clerk’s Office by the dates specified. The last two pages
are for your records. Complete the sheets after the Report of Contributions and expenditures and detailed
summary before filling out the Report or Summary.
Following is a description of each data sheet, including some basic instructions to help you complete and
finalize this report.
Report of Contributions and Expenditures: This is the first page of the report. It contains all of the
basic information about the committee, the type of report being filed and the reporting period, and a
summary of the contributions and expenditures for the reporting period.
Detailed Summary: The Detailed Summary is used to gather and calculate data from other worksheets.
In addition, it is the only place to enter your funds on hand from the previous reporting period and any
earnings on your bank account. This page needs to be included in the report filed with the City Clerk’s
Office. Complete this page form last.
Itemized Contributions: All monetary contributions of $20 or more, plus any loans received by the
committee should be reported here. Because certain loans are not subject to contributions limits, all loans
should be identified by placing a checkmark () in the designated column.
Contributions in Kind: The fair market value of all non-monetary gifts or loans of $20 or more should be
Expenditures: All expenditures, regardless of dollar amount, should be reported on this form. By
definition, an expenditure occurs when the actual payment is made or when there is a contractual
agreement and the amount is determined (i.e. an obligation is made).
Contributions Returned: This form should be used to document any contributions, or portions thereof,
that have been returned during the reporting period.
Non-Itemized Contributions: This form, which is provided as a courtesy only, will assist committees in
tracking contributions received which are less than $20. The form does not need to be included in the
report filed with the City Clerk’s Office; however, the total amount of non-itemized contributions does
need to be included in the Detailed Summary.
Non-Itemized Contributions in Kind: This form is also provided as a courtesy only to assist committees
in tracking any contributions in kind received which have a fair market value of less than $20. The form
does not need to be included in the report filed with the City Clerk’s Office; however, the total amount of
non-itemized contributions in kind does need to be included in the Detailed Summary.
When filing the Report of Contributions and Expenditures, it MUST be received by the City Clerk’s office on
or before the schedule due date. Postmark dates are not recognized. A faxed report MUST be followed up
with the original document within seven calendar days.