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REOPENING SCHOOL BUILDINGS RISK ASSESSMENT TOOL (Wisconsin)

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F-02680 Page 1 of 9
DEPARTMENT OF HEALTH SERVICES
Division of Public Health
F-02680 (06/2020)
STATE OF WISCONSIN
REOPENING SCHOOL BUILDINGS RISK ASSESSMENT TOOL
The purpose of this tool is to assist local and tribal health officers and school administrators in making decisions about
reopening K-12 school buildings during the COVID-19 pandemic. If the answer to any of the questions shaded is
“no,” school buildings should not be reopened until you can answer “yes.” It is important for local and tribal public
health officers, school district administrators, and other partners to work together to determine what is feasible, practical
and acceptable given the unique needs and circumstances of the local community. Maintain regular communication
about transmission in your area and adjust operations accordingly.
I. General Information
Reopening will be consistent with applicable state and local orders.
Public health orders about school closures may come from the Governor’s Office
, Tribal
Nations, Wisconsin Department of Health Services, and/or Local Health Departments
Assessment: Yes/No (Y/N)
Which of the following situations apply to the community in which the school is located?
No cases of COVID-19 currently reported in your community
Cases reported in your community
Evidence of ongoing person-to-person transmission in your community
Total number of students in the school:
Age range of students:
Total number of staff in the school:
II. Visitor and nonessential person restrictions:
Elements to be assessed
Assessment
Y/N
If YES, provide details of the plan.
If NO, address how you intend to
address in the future.
School restricts all nonessential visitation, including volunteers for
classroom activities, guest speakers, and parent-teacher conferences.
School uses virtual formats for these activities as appropriate.
Potential visitors, including substitute teachers, are screened prior to
entry for fever or symptoms of COVID-19. Those with symptoms are
not permitted to enter the facility.
Parents or guardians who are picking up their child are not required to
be screened but should avoid entering the building by waiting outside
or in their car for the student to be dismissed. Staff members can
escort younger children out of the building.
Mail carriers and other delivery people do not need to be screened.
Visitors that are permitted inside must wear a cloth face covering while
in the building, maintain physical distancing, and restrict their visit to
the location designated by the school. They are also reminded to
frequently perform hand hygiene.
School has sent a communication (for example, letter or email) to
families advising them that no visitors will be allowed in the building.
Select One
F-02680 Page 2 of 9
School has provided alternative methods for visitation.
School has posted signs at entrances to the building advising that no
visitors may enter the building.
School has implemented staggered arrival and drop-off times and/or
locations. School has a strategy to encourage physical distancing of
families and students during drop-off and pick up.
Elements to be assessed
Assessment
Y/N
If YES, provide details of the plan.
If NO, address how you intend to
address in the future.
School has a plan to accommodate the needs of staff at higher risk for
severe illness. These staff could provide distance learning instruction
or job responsibilities could be modified.
School has provided education and refresher training to staff about the
following:
• COVID-19 (for example, symptoms, how to reduce the risk of
transmission, its status within the community)
• State and local mitigation efforts
• Sick leave policies and importance of not reporting to or remaining
at work when ill
• New policies for infection prevention while in the building
School has a procedure for monitoring employee absences and has a
plan in the event of staffing shortages due to illness, including health
office staff.
School has implemented universal use of cloth face coverings for staff
while in the building.
School has provided staff with education to properly wear and remove
cloth face coverings.
F-02680 Page 3 of 9
Where possible, school has closed break rooms and common areas.
All staff are reminded to practice physical distancing when in any
common areas that remain open.
School nurse or other staff person who has been assigned to serve as
health screener screens all staff at the beginning of their shift for fever
and symptoms of COVID-19 (documents absence of shortness of
breath, new or change in cough, sore throat, and muscle aches).
Temperature checks are not required, but may be included if they can
be done safely.
If staff are ill, they are instructed to keep their cloth face covering on
and leave the facility. Symptomatic staff should seek out COVID-19
testing and stay at home for at least 10 days. Staff with suspected or
confirmed COVID-19 should notify their supervisor.
School keeps a list of symptomatic staff.
IV. Education, monitoring, screening, and cohorting of students
Elements to be assessed
Assessment
Y/N
If YES, provide details of the plan.
If NO, address how you intend to
address in the future.
School has a plan to accommodate the needs of students at higher
risk for severe illness or higher risk of transmission through virtual
programming that has been reviewed and approved by the school’s
legal counsel to ensure there is no discriminatory impact.
School has a plan to accommodate students who may experience
barriers to participating in virtual learning.
School has provided education to students about the following:
• COVID-19 (for example, symptoms, how it is transmitted)
• Importance of immediately informing staff if they feel feverish or ill
and staying home when sick
• Actions they can take to protect themselves and others (for
example, hand hygiene, covering their cough, maintaining
physical distancing, wearing a cloth face covering as feasible)
• Actions the school is taking to keep them safe (for example, visitor
restrictions, cloth face covering policy, canceling group activities
and communal dining)
F-02680 Page 4 of 9
School nurse or other staff person who has been assigned to serve as
health screener assesses students for fever and
symptoms of COVID-
19 (shortness of breath, new or change in cough, sore throat, muscle
aches) at least daily according to CDC guidelines.
• This can include visual symptom checks, which may include
temperature checks if they can be done safely, or verbal or written
confirmation from parent that student is symptom-free.
• Temperature checks are not required but may be done where
feasible.
If it is not feasible to do health checks or health screenings before
students and staff enter the building, more attention and effort will
need to be put towards identifying ill staff and students throughout
the day.
Students who screen positive or who have suspected COVID-19 are
immediately placed in an appropriate room for isolation and cohorted
apart from other children and staff. Symptomatic students should be
instructed to seek out COVID-19 testing and stay home for at least 10
days.
School keeps a list of symptomatic students and their close contacts
that can be shared with public health to assist contact tracing efforts if
needed.
School encourages physical distancing by limiting the number of
students in a classroom at one time to the amount that can fit while
spaced 6 feet apart and limited mixing between groups, if feasible.
School continues to offer virtual learning opportunities for students
who are not present in the classroom.
School has stopped activities that involve mixing groups or external
groups inside the building and field trips outside of the building.
School has stopped communal dining with multiple classrooms and
serves individually plated meals in classrooms to students who did not
bring their own meal from home while ensuring the safety of any
students with food allergies.
Students are encouraged to remain in their classrooms. If students
leave their classrooms, they wear a cloth face covering, perform hand
hygiene, limit movement in the building, and perform physical
distancing.
F-02680 Page 5 of 9
School has a plan for monitoring student absences by grade and
classroom and has flexible attendance policies and practices in place.
School tracks whether absences are due to illness, quarantine from
being identified as a contact, or any other reason. If absence is due to
illness, school monitors symptoms being experienced and whether the
student has been asked to isolate following a positive test.
School has a plan in place to offer alternative or distance learning for
children who need to be absent from school due to illness or potential
exposure and has clarified any differences in expectations of
participation in alternative learning for students who are experiencing
symptoms compared to asymptomatic students who have been sent
home due to potential exposure.
V. Availability of PPE and Other Supplies
Elements to be assessed
Assessment
Y/N
If YES, provide details of the plan.
If NO, address how you intend to
address in the future.
School has an adequate supply of PPE including: alcohol-based hand
sanitizer, soap and water, disinfectants, and masks for use by
students who may develop symptoms while at school and the staff
who care for them. This would include a minimum of eye protection
and surgical grade barrier masks.
School has assessed current supply of critical materials (for example,
alcohol-based hand sanitizer, EPA-registered disinfectants, tissues).
If PPE shortages are identified or anticipated, school has engaged
their local health department for assistance.
EPA-registered, hospital-grade disinfectants with an emerging viral
pathogens claim against SARS-CoV-2 are available to allow for
frequent cleaning of high-touch surfaces and shared equipment.
Tissues and no-touch trash cans are available in common areas and
classrooms for respiratory hygiene and cough etiquette.
F-02680 Page 6 of 9
VI. Infection Prevention and Control Practices
Elements to be assessed
Assessment
Y/N
If YES, provide details of the plan.
If NO, address how you intend to
address in the future.
School has worked with local or tribal health officer to determine
appropriate strategies for a phased reopening, such as beginning with
reduced hours or certain classes/grades, which will allow for
monitoring the impact on the epidemiology of the outbreak at a local
level before fully reopening.
School has determined what changes to physical infrastructure are
required to support physical distancing and has submitted any
necessary budget requests to pay for such modifications.
School has developed and implemented strategies to restructure
activities to support physical distancing.
All students’ personal items are stored separately and brought home
each evening.
School has policies in place to maintain physical distancing when
students are accessing personal items by only allowing students
whose lockers or cubbies are at least 6 feet apart to access storage
spaces at the same time.
School has preference for soap and water over alcohol-based hand
sanitizer. Hand sanitizer is only used when soap and water are
unavailable.
Students and staff are trained on how to appropriately don and doff
cloth face coverings and any additional PPE necessary for their
position.
Hand hygiene supplies are available in all areas.
Alcohol-based hand sanitizer* with 60-95% alcohol is available in
every classroom and other common areas. Students are supervised
while using hand sanitizer.
*If there are shortages of alcohol-based hand sanitizer, hand hygiene
using soap and water is still expected.
School has decreased or eliminated the use of shared objects
wherever possible. Non-disposable shared equipment is cleaned and
disinfected between users.
F-02680 Page 7 of 9
School has developed a plan to integrate increased cleaning and
disinfection throughout the school day.
EPA-registered, hospital-grade disinfectants with an emerging viral
pathogens claim* against SARS-CoV-2 are available to allow for
frequent cleaning of high-touch surfaces and shared equipment.
Name of EPA-registered disinfectant(s) used:
School is aware of the contact time (the amount of time the surface
should be visibly wet) for the EPA-registered disinfectant and shares
this information with relevant staff.
EPA-registered disinfectants are prepared and used in accordance
with label instructions.
School has developed a plan for cleaning and disinfection of the
isolation space used for students who develop symptoms while at
school. Isolation spaces should include as few objects as possible,
and only items that can be disinfected (i.e., no cloth sofas). Isolation
spaces should be thoroughly disinfected after the isolated student is
picked up before being used by another student.
School has worked with an HVAC specialist to ensure their ventilation
systems operate properly and have been modified to increase the
circulation of outdoor air as much as possible in accordance with
ASHRAE guidance for COVID-19
.
VII. Communication
Elements to be assessed
Assessment
Y/N
If YES, provide details of the plan.
If NO, address how you intend to
address in the future.
School has identified and trained a COVID-19 point person to answer
questions from staff, students, and families.
F-02680 Page 8 of 9
School has identified and trained a staff person to be responsible for
compiling information from school administrators and health office staff
to monitor absences, track illnesses, and identify potential clusters.
This person should be onsite every day to ensure continuity of
operations.
School has established processes to notify the local health department
about any of the following:
• COVID-19 is suspected or confirmed in a student or staff member
• A student has severe respiratory infection resulting in
hospitalization or death
• A cluster of new-onset respiratory symptoms occurs among
students or staff
School has established processes for ongoing communication with
state and local public health departments regarding case reporting
policies, guidelines, technical assistance, and general coordination.
School understands expectation to consult with local health authorities
if there is an increase in cases in the local area.
School has determined what communications and messaging will be
required to staff and families to assure that health and safety
precautions will be in place.
School has developed a plan for communicating expectations
regarding cloth face coverings to parents and guardians, including
information on:
• Who is required to use a cloth face covering
• Proper use of a cloth face covering
• Strategies for combatting potential bias associated with the use of
a cloth face covering
School has a plan to provide cloth face coverings for any student who
might need one.
School has created a communication system for staff and families to
self-report symptoms.
School has process to rapidly notify students, families, and staff
members about COVID-19 cases, exposures, and updates to policies
and procedures. Communication plan has been reviewed and
approved by legal counsel.
School has provided training and informational materials to students
and families about potential isolation and quarantine expectations if
their child or a close contact is confirmed positive.
F-02680 Page 9 of 9
School has a communication plan in place to share information about
known or suspected students with COVID-19 to appropriate personnel
(e.g., transport personnel).
VIII. Health Office Management
Elements to be assessed
Assessment
Y/N
If YES, provide details of the plan.
If NO, address how you intend to
address in the future.
School has determined staffing plan to meet the health needs of all
students.
School has plan in place for how students with respiratory symptoms
will be triaged to the health room and separated from injured or other
ill students.
IX. Closure
Elements to be assessed
Assessment
Y/N
If YES, provide details of the plan.
If NO, address how you intend to
address in the future.
School has worked with local health officer to forecast situations in
which schools may be required to close in the future based on the
potential number of contacts, distribution of cases throughout the
school, size of the school, and vulnerability of the population, along
with other factors.
School has plan to move to distance or virtual learning in the event of
intermittent closures.
School has created communication system to notify staff and families
of closure.
School has developed a plan to reopen after an intermittent closure
and has developed communication to notify staff and families of
reopening.
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REOPENING SCHOOL BUILDINGS RISK ASSESSMENT TOOL (Wisconsin)

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Completed 4 August 2020

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