Alabama A&M University Personnel File Access Form
Office of Human Resources Rev. June 2015
Office of Human Resources
Mailing Address: Human Resources, Alabama A&M University, Normal, AL 35762
Phone: 256.372.5835 Fax: 256.372.5881
PERSONNEL AND BENEFIT FILE ACCESS FORM
I. REQUEST AN APPOINTMENT TO REVIEW PERSONNEL AND/OR BENEFIT FILE
I, ( ), request to review my Personnel and/or
(printed name) (A-Number)
Benefit File (circle one or both) in the Office of Human Resources on at .
(date) (time)
II. REQUEST TO RECEIVE COPY OF SECTIONS OF PERSONNEL AND/OR BENEFITS FILE
I, ( ), request a copy of the
(printed name) (A-Number)
following section(s) of my personnel and/or benefits file from the Office of Human Resources:
__________________________________________________________________________________________
_________________________________________________________________.
I want to retrieve the documents from the Office of Human Resources on .
(date)
III. ACKNOWLEDGEMENT OF RECEIPT OF COPY OF PERSONNEL AND/OR BENEFITS FILE OR
SECTION(S) OF FILE
I, ( ), acknowledge that I received
(printed name) (A-Number)
a copy of the following sections of my personnel file from the Office of Human Resources on _____:
(date)
__________________________________________________________________________________________
_________________________________________________________________________________________.
Signature Acknowledging Receipt of Documents:
(date)
Note: This form must be submitted at least twenty-four (24) hours prior to the date and time upon which you request access to
and/or copies of your personnel file. Human Resources personnel will notify you via electronic mail of the time and date of your
appointment to review your personnel and/or benefits file or the date upon which a copy of the file(s) will be available. Human
Resources will endeavor to accommodate the appointment date and time identified on this form. Employees may receive one (1)
complimentary copy of their personnel file and benefits file each fiscal year. Additional copies will be provided upon remittance of the
standard AAMU per page fee for copies of public records.
Employee’ Signature Date Employee’s AAMU Email Address
___________________________________________ _______________________________
Human Resources Representative Signature Date
Office of Human Resources Use Only
Employee Notification via Email of Appointment/Date to Retrieve Copies: Date: _________
Human Resources Representative:_________________________________________
