Fillable Minutes Of The Charge Church Confernece (General Council on Finance and Administration)

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Minutes Of The Charge Church Confernece (General Council on Finance and Administration)

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Minutes of the Charge/Church Conference
This form contains the disciplinary questions that must be answered as well as reports most frequently called for at Charge or
Church Conferences. Annual Conferences may adapt these forms to local conditions as needed.
Copies of this report should be filed with the recording secretary, pastor, district superintendent and chairperson of witness or
evangelism ministries.
The Charge / Church Conference for the
Church/
Charge
of the
District of the
Annual Conference
Church
physical address:
Telephone number:
Fax number:
Church e-mail:
Church website:
Church preferred mailing address:
The Church/Charge Conference was held:
, 20
at
chaired by
District Superintendent / Presiding Elder,
, served as secretary.
Pastor in charge:
Other appointed clergy:
A devotional service was conducted by
The following members were present: (Attach an Attendance Record.)
I. MISSION STATEMENT FOR THE CHURCH
1. How does this church or charge define its mission to its parish, the local community, and beyond the local community
(¶¶ 201-204, 247.3, 252)? (Attach as a supplement.)
2. How does the mission statement of the congregation connect to and fulfill the stated mission of The United Methodist
Church: To make disciples of Jesus Christ for the transformation of the World?
(Attach as a supplement.)
II. REPORTS
3. What is the report of the governing and program bodies of the church or charge including a report on the goals for the
previous year and recommendations for goals for the coming year (¶¶ 247, 252)? (Attach as a supplement)
4. What is the report of the pastor including plans for continuing education (¶340.3b (2), 348, 349)?
(Attach as a supplement)
THE UNITED METHODIST CHURCH
CHARGE CONFERENCE
5. What is (are) the report(s) of other clergy including plans for continuing education (¶ 349)?
(Attach as a supplement)
6. What is (are) the report(s) of diaconal minister(s) including plans for continuing education (¶ 314.5 1992 Discipline)?
(Attach as a supplement.)
7. a. What is the report of the trustees (¶¶ 2528.1-3, 2550)? (Attach as a supplement.)
b. What conveyances, grants, gifts, donations, legacies, bequests, or devices have been offered to the
local church, and what policies and instructions have been developed regarding their acceptance,
rejection, and administration (¶¶ 2529.3, 2533.5)? (Attach as a supplement.)
8. What is the annual report of the committee on membership audit (¶ 231)? (Attach as a supplement.)
9. What is the report of the committee on finance, including the audit (¶ 258.4d)?
(Attach as a supplement.)
10. a. What is the report of the committee on nominations and leadership development? Include gender,
racial/ethnic designation, and class of election for each person listed (¶ 258.1; Refer to Guidelines for
Leading Your Congregation NOMINATIONS AND LEADERSHIP DEVELOPMENT)?
(Attach as a supplement.)
b. Who are the members of the Committee on Nominations and Leadership Development elected at the
Charge Conference? Include gender, racial/ethnic designation, and class of election for each person listed.
(¶ 258.1) (Attach as a supplement.)
11. What is the annual report of the lay speakers(s) (¶¶ 267.3, 268.3b)? (Attach as a supplement.)
12. What is the report of the church historian on the care of church records and historical materials
(¶ 247.5a)? (Attach as a supplement.)
13. Has the pastor reported the names and contact information for professing and baptized members attending
colleges and universities to the District Superintendent and the Chairperson of the Conference Board of
Higher Education and Campus Ministry as required in 232? (If not, attach the list with contact
Information.)
14. Are there any reports from other groups and individuals within the church?
(Attach as supplements.)
III. APPORTIONED FUNDS AND BENEVOLENCE GIVING
15 a. What percentage of your total apportioned funds did you pay last year? (List for each church.)
b. What percentage do you anticipate paying this year? (List for each church.)
c. What percentage do you anticipate paying next year? (List for each church.)
d. If less than 100%, what strategies do you have in place for making an improvement?
Name of Church(es)
Apportioned Funds
Paid Last Year
Apportioned Funds
Paid This Year
Apportioned Funds to
Pay Next Year
%
%
%
%
%
%
%
%
%
Strategies for improvement: (Attach as a supplement.)
16. Have goals have been set for non-apportioned causes, such as the general Advance, conference Advance,
and World Service special gifts, including special gifts for the Africa University? (List below; attach a
supplemental list, if necessary.)
Name of Church(es)
Fund Name:
Fund Name:
Fund Name:
Fund Name:
Fund Name:
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
IV. CLERGY SUPPORT
17. What amounts are set for clergy support for the coming new year? Include all clergy appointed by the
Bishop (¶ 247.13). (Attach form provided by conference as supplement)
V. PERSONNEL
18. Who are recommended by the Pastor/Staff-Parish Relations Committee:
(a) as candidates for ordained ministry (¶¶ 247.8, 310.2b)?
(Note: Use racial/ethnic designations at bottom of this page. The descriptions can be found
on the Worksheet for Table 1 of the Local Church Report to the Annual Conference.)
Name
Address
Telephone/Email
Gender
Race/
Ethnicity*
M
F
M
F
(b) for continuation as candidates for ordained ministry (¶¶ 247.9, 313)?
Name
Address
Telephone/Email
Gender
Race/
Ethnicity*
M
F
M
F
19. Who are recommended as candidates for Church-Related vocations (¶ 247.10)?
Vocation
Name
Address
Telephone/Email
Gender
Race/
Ethnicity*
M
F
M
F
M
F
* A – Asian; B – African American/Black; H – Hispanic/Latino; N – Native American; P – Pacific Islander; W – White; M – Multi-Racial
VI. MISCELLANEOUS BUSINESS
20. Attach a copy of the minutes of any special session of the Charge/Church Conference since its last
regular meeting (¶ 246.7).
21. What date is set, on recommendation of the Church Council, Administrative Council or Board, for
elected personnel of the local church to take office?
22. What other actions are taken by this Charge/Church Conference? (Attach as a supplement.)
VII. ADJOURNMENT
______________________________________________________________________,
Presiding Elder
______________________________________________________________________,
Secretary
, Name of Presiding Elder
, Name of Secretary
Minutes of the Charge / Church Conference 2017-2020
Prepared and edited by the General Council on Finance and
Administration and authorized as the official form
for this purpose.
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Completed 16 July 2020

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