Letter of Support Request
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The New Jersey Department of Corrections (NJDOC) thanks you for the opportunity to collaborate on
providing services in alignment with its mission statement. We encourage organizations and agencies to
take advantage of grant offerings as they become available.
Letter of Support requests to the NJDOC for Grant applications or Request For Proposals (RFPs) are submitted via e-mail with
information provided on a PDF fillable form. All requests must be submitted at least 12 business days prior to the application/
proposal deadline. Follow these instructions for submitting a Letter of Support request.
1. The requestor's proposed grant or RFP must not be a duplication of an existing NJDOC program or service. Letter of
Support requests which duplicate NJDOC programs or services will be denied.
2. In compliance with State of New Jersey ethics rules, the NJDOC may provide a Letter of Support to a nonprofit, not for
profit or local government entity on a grant application/RFP only if it is a requirement.
3. Complete the NJDOC Letter of Support Request Form in fillable PDF format by clicking on the PDF link above. All
information must be completed. Please attach the completed form to the e-mail. Note: Forms can be saved to your PC
for e-mailing upon completion.
4. The online link to the grant solicitation/RFP must be included on the completed PDF form or the grant solicitation/RFP
must be included as an e-mail attachment. Links (preferred) are requested to reduce e-mail size and transmission
errors.
5. The organization's grant abstract or proposal summary must be included as an attachment in the e-mail with the
completed PDF form.
6. An initial draft of a letter of support should be provided to the NJDOC as an attachment in the e-mail with the PDF form.
The draft letter should contain:
1. All required language for the letter as directed in the grant/RFP application.
2. An objective and factual description of how the program fits within the mission and services provided by the NJDOC.
Please include the target population, geographic areas, program goals/activities and involvement requested of the
NJDOC.
7. The draft letter should not contain an endorsement of a specific agency or program. Multiple agencies may apply to
the NJDOC for letter of support requests on the same funding opportunity.
8. The NJDOC Grants Management Unit will review and/or edit the draft letter and issue an official signed Letter of Support.
9. Requests should be submitted allowing at least 12 business days processing time prior to the grant application, project or
RFP due date.
10. Submit the Letter of Support request via electronic mail to: grants@doc.nj.gov
and include the following:
1. The completed PDF form as an attachment
2. A link (preferred) to the grant solicitation/RFP or attachment of the grant/RFP solicitation
3. The organization's grant abstract or proposal summary as an attachment
4. An initial draft letter as an attachment.
11. Within 72 hours an e-mail confirmation of receipt will be sent from grants@doc.nj.gov
to the e-mail address of the
request.
12. During the determination process, any additional information required by the NJDOC will be requested under separate
cover.
