1. TEMPORARY LEASE AGREEMENT
A. This application represents a request for temporary space only in a venue
promoted by California Market Center as a trade event and does not entitle
the applicant to space until authorized and/or approved by show
management. Show management reserves the right to refuse any and/or all
applications. If an application is approved and an exhibit space assignment
confirmation is sent to the approved applicant (hereafter referred to as
"Exhibitor"), this application will serve as a binding contract by and between
exhibitor and the California Market Center. The term of this contract shall
be during the applicable show dates as specified herein.
C. This contract shall bind show management to provide event venue,
exhibit space, and event promotion only. Applicant shall utilize exhibit space
for meeting with previously scheduled visitor appointments and shall not
hold show management liable for the quality or amount of visitors.
D. Show dates, show locations and merchandise categories are solely at
show management's discretion and are subject to change or cancellation at
any time.
2. SPACE ASSIGNMENTS
A. Applicants shall submit with the exhibit space application required
payment due at that time based on desired location fees outlined on exhibit
space application by deadlines stated on exhibit space application to assure
space reservation. In the event that the exhibitor fails to pay any or all of
such invoiced costs and fees in a timely manner, at its sole and exclusive
discretion, show management may reassign the exhibit space to another
exhibitor.
B. The method of determining space assignment shall be established by
show management and may be changed from time to time without notice to
exhibitors in order to accommodate what show management perceives as
the best interest of the show. No rights or privileges are created for any
exhibitor as a result of previous space assignments or years of participation
in the show. Show management does not guarantee accommodation of
type of space requested by the applicant and will reserve the right to assign
space to the applicant at its own discretion. Show Management does not
guarantee any specific location to the applicant and reserves the right to reassign
space to assure show continuity.
C. Space assignments or notification of application status shall be indicated
on the confirmation sent to each exhibitor who submitted an exhibit space
application. However, show management reserves the right to rearrange
exhibitors or adjust the floor plan at the sole discretion of show
management. Exhibitors will be notified of any such changes prior to show
date.
D. Exhibitors shall NOT sell, transfer, assign, or sublet allotted space to a
third party to occupy whole or portion of allotted space without the written
consent of show management.
3. REFUNDS AND CANCELLATION POLICY
A. Exhibitor may cancel or withdraw from the show by providing 45 days
written notice prior to show date. Show fees 15% less will then be
refunded. If cancellations are made without the 45 days notice, entire
payment will be forfeited. Applicant shall not hold show management liable
for the quality or amount of business experienced at the show and therefore
will not be refunded any fees by show management due to quality or
amount of business experienced at the show.
B. If applicant cancels and has signed up for multiple shows, you will forfeit
the entire payment and or be charged the full amount regardless of how far
in advance cancellation is made.
4. SHOW HOURS POLICY
Exhibits and merchandise must remain completely intact and the exhibit
space staffed during all scheduled show hours. Late arrival or early
breakdown is not permitted without previous permission from show
management and will subject exhibitor to a $250 fine in addition to loss of
priority consideration related to exhibit space assignment for the next show.
In the event of a no-show after one hour of the show's commencement,
show management has the right to use said space to suit its own
convenience without any refund or credit to the absentee exhibitor.
5. DIRECTORY LISTING ERRORS AND/OR OMISSIONS
A. All information for Directory Book is taken from the exhibit space
application. Any changes or additions to Directory information must be
received by show management prior to Directory Deadline noted on exhibit
space application.
B. Exhibitor agrees that in the event any listings, advertising or any other
information in any show publication does not appear or contains errors or
omissions due to the fault of show management or otherwise, California
Market Center shall not be liable to exhibitor for any damages which
exhibitor might incur as a result of errors or omissions.
6. SECURITY DEPOSIT & DECORATING RESTRICTIONS
A. A refundable security deposit shall be included in overall show fees and will
be forfeited should any part of exhibit space receive damage by usage from
contracted exhibitor or exhibitor's employees, associates, decorators, and/or
subcontractors.
B. ALL displays must be freestanding. Nothing may be affixed to the walls or
drapes, which includes pins, nails and hooks. Exhibitor will be financially
responsible to repair any damages to the licensed premises or other areas of
California Market Center caused by any misuse or neglect by you, your
employees, customers, visitors or guests.
C. No displays are permitted in the halls or outside of contracted exhibit
space. All exhibitors should arrange displays so they utilize only the
showroom(s)/booth(s) contracted for, and in such a manner as to recognize
the rights of the other exhibitors and show visitors.
D. Exhibitor must refrain from any additions, repairs or alterations of any
kind or nature whatsoever to the licensed premises or other areas of the
California Market Center unless authorized by show management.
E. Show Management reserves the right to restrict the use of glaring or
irregular lighting and sound effects.
F. All display material must conform to fire regulations. If unsure about
hazardous materials, contact show office for information.
G. Show management will provide each booth/suite with a company sign. No
other signs are permitted outside your allotted space without permission
from show management.
7. EXHIBIT PERSONNEL
A. Attendants, models and other employees must confine their activities to
contracted exhibit space. Exhibitors and their personnel are restricted from
entering into exhibit space of another exhibitor without permission from that
exhibitor. At no time may anyone enter an exhibit space, which is not
staffed.
B. Show management reserves the right to move or remove from the show
or the California Market Center premises any exhibitor and/or its
representatives or associates or exhibit at the sole discretion of show
management without any refund or credit to exhibitor.
8. PROMOTING/ADVERTISING
Exhibitor shall not distribute or permit distribution of advertising or
promotional materials, souvenirs or literature outside of contracted exhibit
space. Modeling or soliciting is strictly prohibited outside of contracted
exhibit space.
9. SHARING EXHIBIT SPACE
Sharing of exhibit space is prohibited. Any deviation from this rule must have
the written approval of Show Management. A sharing fee of $200 will apply
to each exhibitor sharing space. In the event an exhibitor is recognized as
sharing exhibit space without approval of Show Management, exhibitor will
lose exhibit space assignment permanently.
10. INDEMNITY
Exhibitor agrees to indemnify, hold harmless, and to insure California Market
Center from and against any and all loss, damage, the claim of damage,
liability or expense arising out of or resulting from any theft, loss, injury or
claim or injury of any nature whatsoever to either persons or property upon
said premises during the term thereof, or arising from any accident or any
other occurrence causing injury to any person or property whomsoever or
whatsoever and due to fire or directly or indirectly to the condition of, or to
the use, misuse or disuse by you or by any person or persons holding under
or using the same license as you, otherwise, of the demised premises or any
part thereof, or any appurtenances or equipment thereof or therein, or
arising out of any failure of you in any respect to comply with any of the
requirements or provisions of the agreement. You shall be liable for any
damage to the building of which the demised are a part, by reason of
damage to persons or property caused by moving your property in and out of
the building; or by installation or removal of furniture, or caused by careless,
negligent, or improper conduct of you, your servants, employees, agents,
visitors, or licensees. Except for California Market Center's gross negligence
or willful misconduct, exhibitor hereby releases California Market Center &
its shareholders, officers, employees, agents, servants, & representatives
from personal injury, property damage or other damages or injuries
whatsoever suffered by exhibitor &/or its employees, invitees, guests or any
person arising from or in any way related to exhibitor's use of exhibit space,
& California Market Center shall be exempt for all risk or liability in
connection with samples.
11. INTERNET ACCESS
Internet/WiFi is not included. A personal WiFi Hotspot is recommended.
Label Array 2022
Terms & Conditions
