Fillable Guidance Notes for Discretionary & Childcare Fund Application (University of Aberdeen)

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Guidance Notes for Discretionary & Childcare Fund Application (University of Aberdeen)

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Guidance Notes for
Discretionary & Childcare Fund Application
Supporting documents must be provided (if applicable to you) along with a completed Discretionary &
Childcare Fund application form. Please check with the table below to ensure you are providing the
correct information before submitting your application.
Bank statements
• We require 3 months most recent statements for all accounts.
• Please ensure all bank statements show your name &account number
also must show loan/bursary payment being made.
• We will not accept bank statements in excel documents.
• You can highlight regular income and expenditure and explain.
SAAS or LEA
Award letter
• Please provide a copy of all pages of your SAAS or Local Education
Authority award letter.(Student Finance England, Wales, Northern
Ireland)
Course Timetable
• Please provide a copy of your timetable for the current trimester.
• If you are on placement please provide a timetable or email confirmation
of your placement days/weeks from University or placement staff.
You/partners
Earnings
• Copies of last 3 wage slips for you if working part time.
• Copies of 3 latest wage slips for partner.
• If you or your partner is self-employed please provide a full copy of their
tax return or evidence of income of the last 3 months
• If your partner is a student please include their SAAS or LEA award letter
• If you are on a 0 hours contract please provide 3 months of most recent
wage slips and take an average of them.
Evidence of Benefits
• Please provide evidence of any benefits you receive e.g. disability,
Universal/Tax
Credits
• Please provide copies of any Child or Working Tax Credit/Universal
Credit you receive, all pages must be provided
Rent/mortgage/digs
• Lease showing you name address and rent amount.
• If staying at home a letter from parents/homeowner stating how much you
pay toward digs, letter must be signed and contact telephone number
provided.
Evidence of
exceptional costs
• If household bills, travel or study costs are unusually high please provide
evidence of them.
Any other outgoings
e.g. credit cards/car
payments/loans
• Please include evidence of any other monthly outgoings. This might include,
store/credit card payments, car payments, child maintenance etc.
• If you have any loans from friends or family members that you are paying
back please provide a letter from them stating how much you pay back
monthly, letter must be signed and include contact telephone number.
Monthly Direct
Debits
• Please highlight any monthly direct debits on your bank statements this
can include; gas/electricity, insurances,
Evidence of previous
DF award
• If applying for a 2
nd
/3
rd
time please include receipts/evidence of what
your previous DF award was used for
Childcare
Carer Form
• Part A of the purple Carer form must be completed by the childcare
provider, Part B must be completed by the student.
Child/ren’s birth
certificate
• Please provide copies of your child/ren’s birth certificates.
Glas
gow Caledonian University
Application for Discretionary Fund - Academic Year 2020-21
Part-time Students Only
We will not consider applications unless fully completed and with all documentation included.
Undergraduate (Home Students Only) Postgraduate (Home Students Only)
Which fund/s are you applying for? Help towards Travel/study costs
Help towards Registered Childcare costs
Student ID No: _____________________________ Date of Birth _______________
First name ______________________________ Age _______________
Surname __________________________________
Y
ear of Course
____________ Course Title__________________________________
Part 1
P
lease supply the following essential documentation. (if relevant)
Evidence of Part time fee grant /Tuition fee loan or other funding for your course
3 months recent full statements for all bank accounts
Evidence of household benefits, entitlements and awards
Evidence of household income e.g. wage slips
Copy of Child/Working Tax/Universal Credit Notice
Evidence of Child Benefit or Child Maintenance
Evidence of travel costs e.g. bus/train tickets
Evidence of study costs e.g. books, printing receipts
Timetable
Plus – for Childcare Applications: (Please note we will only pay towards registered childcare costs for
timetabled/placement hours of attendance)
Carer Form – Front page MUST be completed by Childcare Provider.
Photocopy of Carer Registration document
Copy of child(ren)’s birth certificate(s)
All sections must be completed to allow us to process the application swiftly.
Part 2
Are you? Married/Living Lone Parent Living Flat Living with parent(s)
with partner with children alone sharing / relatives(s)
No. of Dependants ____________ Ages of Child/ren
Correspondence Address: _____________________________
_____________________________________________Post Code:__________________________
Student GCU Email: ______________________________Telephone No. _______________________
Part 3 – Details of any previous Course
Have you previously had funding for a course? Yes No
Previous course details, qualifications gained: __________________________________________
Have you received a payment/award from any Scholarship/Trust this Academic Year?
Yes No
Name of Scholarship/Trust Fund……………………………………………………………
Amount £……………………….
Part 4
- Your Employment Details:
Job Title: _________________________________ Annual Income before deductions £__________
Company Name & Address/telephone number_________________________________________
________________________________________
Part 4a - Your Unemployment Details: How long have you been unemployed? __________
Type of Benefits: ____________________________Benefit £___________per week/month
____
____ ____
____ ____
Part 4b
Monthly Income £ Monthly Expenditure
£
Full time/Part-time Job Rent/Mortgage/Digs
Working tax credit Council Tax
Partner’s Income Gas
Benefits/Universal Credit Electricity
Housing Benefit Telephone
Child Benefit/Child tax
credit
Travel Expenses
Child Maintenance Food/Household expenses
Sponsorship/Trusts Loan/Credit Card
Other
(please specify)
Other e.g. Childcare
(please specify)
TOTAL INCOME TOTAL EXPENDITURE
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The above section must be completed.
0
0
Ages:
Pa
rt 6 - Details of Dependent children – for childcare costs only
Names:
______________________________________________
________________
_______________________________________________ ________________
_______________________________________________ ________________
_______________________________________________ ________________
Part 7 - Please give details of why you are applying to the Discretionary Fund. You should supply
evidence/quotes of anticipated costs of travel and/or books/study costs. Please note you can only apply for
help towards study/travel costs and registered childcare.
Part 8 - DECLARATION - Please read through all sections before signing.
I certify that the information given is true, and I understand that the University will check the validity
of this information. I understand that should my childcare arrangements change or I withdraw from
my course, I must inform the Funding Team. I accept that I will be liable to repay to the University
any overpayments made in connection to such changes of circumstances. The Data Controller for this
funding application is Glasgow Caledonian University (GCU). Further information is available on the
GCU Website at: https://www.gcu.ac.uk/student/feesandfunding/privacynotice/ I understand that in
order to administer my application, the University will process my information and may obtain
information from 3
rd
parties (e.g. childcare providers to confirm attendance of child(ren)).
Pr
int Name: ____________________________________
Si
gn: _____________________________________ Date: ______________________________
BACS Transfer form for receiving an award from
Discretionary/Childcare Funds
The following information is required to pay your award into your bank account. Please
ensure you complete ALL sections and submit along with your application form.
This form will be held by GCU Finance Office in accordance with Data Protection
security regulations
Please print all details clearly
Surname:
First name:
Student ID number:
UK BANK DETAILS:
Name of UK bank
Branch address
Account Number
Sort Code
email:
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Guidance Notes for Discretionary & Childcare Fund Application (University of Aberdeen)

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Completed 4 February 2021

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