Fillable Guidance Notes for Discretionary & Childcare Fund Application (University of Aberdeen)

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Guidance Notes for Discretionary & Childcare Fund Application (University of Aberdeen)

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Guidance Notes for
Discretionary & Childcare Fund Application
Supporting documents must be provided (if applicable to you) along with a completed Discretionary & Childcare
Fund application form. Please check with the table below to ensure you are providing the correct information
before submitting your application.
Bank statements
• We require 3 months most recent statements for all accounts.
• Please ensure all bank statements show your name & account number and must
show loan/bursary instalment being received.
• We will not accept bank statements in excel documents.
• You can highlight regular income and expenditure and explain.
SAAS or LEA
Award letter
•
Please provide a copy of all pages of your SAAS or Local Education Authority
award letter.(Student Finance England, Wales, Northern Ireland)
Course Timetable
• Please provide a copy of your timetable for the current trimester.
• If you are on placement please provide a timetable or email confirmation of your
placement days/weeks from University or placement staff.
You/partners
Earnings
• Copies of last 3 wage slips for you if working part time.
• Copies of 3 latest wage slips for partner.
• If you or your partner is self-employed please provide a full copy of tax return
or evidence of income of the last 3 months
• If your partner is a student please include their SAAS or LEA award letter
• If you are on a 0 hours contract please provide 3 months of most recent wage slips
and take an average of them.
Evidence of Benefits
•
Please provide evidence of any benefits you receive e.g. child benefit, disability
Universal/Tax
Credits
•
Please provide copies of any Child or Working Tax Credit/Universal Credit you
receive, all pages must be provided
Rent/mortgage/digs
•
Lease showing your name, address and rent amount.
•
If staying at home provide a letter
from parents/homeowner stating how much you
pay for digs. Letter must be signed and contact telephone number provided.
Evidence of
exceptional costs
•
Please provide evidence of household bills, travel and/or study costs,
especially if unusually high.
Any other outgoings
e.g. credit cards/car
payments/loans
•
Please include evidence of any other monthly outgoings. This might include,
store/credit card payments, car payments, child maintenance etc.
• If you have any loans from friends or family members that you are paying back
please provide a letter from them stating how much you pay back monthly, letter
must be signed and include contact telephone number.
Monthly Direct
Debits
•
Please highlight any monthly direct debits on your bank statements. This
can include; gas/electricity, insurances,
Evidence of previous
DF award
•
If applying for a 2
nd
/3
rd
time, please include receipts/evidence of spend of
your previous Discretionary/Childcare Fund award
Childcare
Carer Form
•
Part A of the purple Carer form must be completed by the childcare provider, Part B
must
be completed by the student. Please note that the Student Funding Team will
contact all Childcare providers to check attendance, payment & validity of information.
Child/ren’s birth
certificate
•
Please provide copies of your child(ren)'s birth certificates
Glasgow Caledonian University
Application to Discretionary & Childcare Fund Session 2020-21
Full-Time Home Students Only
Applications will be returned to you if not fully completed with all relevant documentation
attached.
Please select
Undergraduate
Postgrad/PhD
Nursing
Are you applying for… Discretionary Fund
Childcare
Both
Have you taken out your maximum SAAS/LEA Student Support Package?.....Yes No
Student ID Number
Date of Birth / /
First name Age
Surname
Year of Course Course Title
Part 1
Please attach the following essential documentation (if relevant) Please refer to Guidance notes.
SAAS or LEA Letter of Award – both sides. Available from your SAAS online account.
3 recent full monthly bank statements (all bank accounts) showing loan/bursary.
Evidence of rent/mortgage/digs (e.g. lease showing rent amount, letter from parents)
Evidence of recent part-time earnings – copies of at least 3 wage slips.
3 months recent wage slips of partner or evidence of child maintenance.
Evidence of benefits e.g. child benefit, disability, housing payments.
Inland Revenue Child/Working Tax Credit/Universal Credit Notice (All pages required)
Evidence of exceptional costs, household bills, travel, study costs.
Course timetable.
Part 7 and 8 must be completed.
Receipts to show how you spent previous Discretionary /Childcare Awarded.
Plus – for Childcare Applications: Nursing students can only apply for Registered childcare costs
C
Photocopy of child/ren’s birth certificate/s
C
Carer form (MUST be completed by Childcare Provider)
C
Registered childcare applications - Photocopy of Carer Registration document
C
Unregistered childcare applications – Proof of Carer’s address e.g. household bill
Which do you pay for your home?
Mortgage Rent
Digs/Other
Correspondence Address including Flat Number
Postcode
Student email
Contact Tel. Number
No of Children
Ages of children
Are you?
Living
Flat
Married/
Living
with
partner
Lone Parent
with children
alone
sharing
Living with
parent(s) /relative(s)
Part 2 - Funding Details
Please note you must have applied for the SAAS support package available to you before
applying to the Discretionary Fund.
a) Have you applied for your full Student Loan/Bursary entitlement?
Yes
No
If yes, give amount £ If not, why not?
b) Are you paying your own fees?
Yes
No
c) Are you repeating a year of your course?
Yes
No
d) Do you have an overdraft facility?
Yes
No
If not, why not?
If yes, what is your agreed overdraft limit? £ _
e)
Have you received a payment/award from any Scholarship/Trust this Academic Year? e.g.
tuition fee costs Y es N o
Name of Scholarship/Trust Fund…………………………………………………
Amount £……………………….
____________________________________________________________________________________
Part 3 Monthly Income & Expenditure. All Applicants (Discretionary & Childcare) MUST complete
this section .
Monthly Income
£
Monthly Expenditure
Student Loan/NHS
Bursary/Care Experienced
Bursary (divide by 12)
Rent/Mortgage/Digs
Young/Independent Student
Bursary ( divide by 12)
Gas
Partner’s Income
Electricity
Parental contribution
Telephone/Internet/print
Child Maintenance
Travel Expenses
Lone/Single Parents’ Grant
(divide by 12)
Food/Household costs
Dependants Grant (Nursing)
Adult Dependant’s Grant
(divide by 12)
Credit Card/Loans
(monthly/minimum
payment amount)
Child Benefit (weekly x 4)
Council Tax
Child Tax Credit (weekly x 4)
Childcare
Working Tax Credit (weekly x
4)
Child maintenance
Universal Credit (weekly x 4)
Insurances
Other e.g. Benefits, pension,
PCDL, Scholarship, Trust
(please specify)
Other (please specify)
Total A
Total B
Monthly Deficit (A minus B) £
Part-time Earnings
Nature of work
Name of Employer
Hours per month Income per month £
0.00
0.00
Part 4 - This section must be completed when applying for Childcare Costs (see also Part 3)
Child/Childrens details:
a)
Name
Age
Name
Age
Name
Age
Name
Age
Name
Age
Name
Age
b)
Is your childcare Registered
Non Registered
c)
Have you applied for the Lone Parents’ Grant? Yes No
d)
Does your child/children receive a free nursery place through your Local Education Authority?
Yes No
I
f not, why not?
e) Please calculate Annual Income:
Student Loan / Nursing Bursary/Care Experienced Bursary
Young/Independent Student Bursary
Lone/Single Parent’s Grant
Dependants Allowance
Child Benefit
Child Tax Credit
Working Tax Credit,
Part-time Earnings
Partner’s Earnings / Child Maintenance
Universal Credit/ Other benefits / other income
Total Annual Income
0.00
Part 5 - DECLARATION This section must be completed for applications to be processed
I fully understand that should I accept a Discretionary Fund award and have not taken out the maximum support entitlement
from SAAS, GCU will recover any award paid. I accept that I will be liable to repay to the University any overpayments made in
connection to such changes of circumstances. The Data Controller for this funding application is Glasgow Caledonian University
(GCU). Further information is available on the GCU Website at: https://www.gcu.ac.uk/student/feesandfunding/privacynotice/
I understand that should my childcare arrangements change or I withdraw from my course, I must inform the Funding Team. I
understand that the Student Funding Team will contact my Childcare Provider to confirm attendance of child/ren. I understand
that in order to administer my application, the University will process my information and may obtain information from 3
rd
parties
(e.g childcare providers).
Print Name
Signed Date
Part 7. This section MUST be completed when applying to the Discretionary Fund
Please detail circumstances contributing to your financial hardship, e.g. one off costs this
semester, outstanding loans/debts, exceptional housing costs, books/study costs etc.
Documentary evidence must be provided.
……...Continue on separate sheet if necessary
Part 8.
BACS Transfer form for receiving an award from
Discretionary/Childcare Funds
The following information is required to pay your award into your bank account. Please
ensure you complete ALL sections and submit along with your application form.
This form will be held in accordance with Data Protection security regulations
Surname:
Forename:
Student ID number:
UK BANK DETAILS:
Name of UK bank
Branch address
Account Number
Sort Code
email:
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Completed 4 February 2021

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