Fillable Form 113: averton IMPROVEMENT GRANT APPLICATION Tenant Improvement (City of Beaverton)

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Form 113: averton IMPROVEMENT GRANT APPLICATION Tenant Improvement (City of Beaverton)

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113
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averton
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IMPROVEMENT GRANT
APPLICATION
Tenant Improvement Program
FY 2020-21
Purpose
The City of Beaverton and the Beaverton Urban Renewal Agency (BURA) are encouraging
continued revitalization of Old Town Beaverton, which includes increasing the number of
eating and drinking establishments such as; restaurants, brewpubs, brunch eateries, wine bars
and tap rooms. The purpose of Beaverton’s Tenant Improvement (TI) Program is to partner
with food and drink-based business owners and related property owners interested in opening
a new business or renovating/expanding a current business by providing matching interior
construction grants and/or design grants aimed at helping businesses identify the ideal look
and feel for their dining room and other public areas. The intended results of the program are
to increase restaurant options in Beaverton, retain local dining expenditures while increasing
spending from out of town visitors, and to increase Old Town foot traffic.
Program Area
To be eligible for the Tenant Improvement
Program, a business and/or property must
be located within the Tenant Improvement
Area.
Applicants within the Restaurant Row
Focus Area, shown in pink in the map will
receive additional points in the evaluation
of this application.
Types of Grants
Two types of grants are offered:
• DESIGN SERVICES GRANT:
Grant covers 100% of the cost for a
city-contracted architect to help with
concept designs of the dining room
and public areas of the restaurant,
resulting in interior sketches and plans
needed to obtain bids. The final
product will include (3) bids.
• IMPROVEMENT GRANT:
(this application)
Grants to cover a portion of
constructing the improvements to the
interior of a building.
TENANT IMPROVEMENT PROGRAM: Improvement Grant Application 1
Eligibility
Businesses are eligible if they meet the following criteria:
• The business is a food and/or beverage based business. Examples include restaurants,
coffee shops, and wine bars.
• The business is open to the public. Businesses with age restrictions, such as bars, are
eligible. Businesses that only provide services to members are not.
• The business is located within the Program Area. (see map on page 1)
Exclusions: National chains, defined as franchises/for profit corporations that are not
headquartered in the State of Oregon or Clark County Washington; except in the case where
the franchisee or brand has a Beaverton-based owner and the brand has no more than one
location within the Beaverton city limits at the completion of this grant.
Grant Application Process
1. Contact the Program Manager to confirm your project is eligible:
Megan Braunsten, Development Project Coordinator
503-526-2419
or mbraunsten@BeavertonOregon.gov
2. Identify scope of work and obtain bids as needed.
a. Pri
or to funding, three competitive bids for all project elements over $5,000 will be
required. Only one bid is required at time of application, however.
3. Complete and return this application.
NEW RESTAURANTS DEADLINE
CURRENT RESTAURANTS DEADLINE
Submit year round Submit prior to the application deadline:
• Fall Deadline: September 11, 2020
• Spring 2021 Deadline: March 12, 2021
Once approved:
4. A Letter of Commitment will be issued for both parties to sign. This is the grant contract.
5. Submit applications for all needed city permits.
a. Please contact the Community Development Department with any permit
questions: 503-526-2493.
6. Construction can begin once all permits have been approved.
7. Once the work is complete, submit all paid receipts to the city for reimbursement.
a. Please note: Reimbursement can be scheduled in phases, versus all at the end of
a project. This negotiation will occur as part of the Letter of Commitment.
TENANT IMPROVEMENT PROGRAM: Improvement Grant Application 2
Assistance?
503-526-2497 •
Use
7-1-1 for
relay
www.BeavertonOregon.gov
I ADA
For Internal Use Only: Date Received
Application
INCLUDE COPIES OF THE FOLLOWING FOR THIS APPLICATION TO BE COMPLETE:
Application
Owner Authorization Form on page 9 if Applicant is not the property owner)
Before photos of the interior of property
Any architectural drawings such as plans, elevations or sketches related to this project
Bid(s) – Please note: for all projects over $5,000, three bids will be required prior to
Applicant’s W-9
APPLICAN
T INFORMATION:
Project Address:
Applicant Name:
Phone:
Applicant Mailing Address:
Date:
Email:
Are you the: Business Owner Property Owner
(If the Applicant is not the owner of the property, the Owner Authorization Form on page 9 must be
filled out and submitted with this application.)
PROPERTY INFORMATION:
(If Applicant is also the property owner, please answer this section. Otherwise leave blank as questions
are repeated on the Owner Authorization Form.)
Building Owner Contact Name:
Phone: Email:
Property Tax Account Number: Year Building Built:
Has this property received other public funding or grants in the past five years? Yes ☐ No ☐
If yes, please describe:
TENANT IMPROVEMENT PROGRAM: Improvement Grant Application 3
the Letter of Commitment being issued and work beginning. At time of
application, however, only one bid is required.
The City is committed to ensuring all programs represent Beaverton's diverse population. Thank you for
answering this question to help ensure we are successful.
What is the Property Owner's Racial/Ethic Background?
African
African-American
Asian or Asian American
Latinx/Hispanic
Middle Eastern or North African
Native American
Native Hawaiian or Pacific Islander
Salvic
White
Fill in:
TENANT IMPROVEMENT PROGRAM: Improvement Grant Application 4
BUSINESS INFORMATION:
Existing Business in This Location New Business in This Location
Name of Business:
Business Address:
Business Contact Name: Title:
Phone: Email:
Website: Social Media: Facebook Twitter Instagram Other
Age of Business: How many other locations does this business have?
Tax ID/EIN Number: Beaverton Business License Number:
What are your store hours: M T W Th F Sat Sun
How is your business organized (corporation, sole proprietorship, LLC, etc.):
In which state are incorporation and/or organization documents filed? Oregon Other:
Is this business certified as a:
☐ Minority Business Enterprise (MBE)
☐ Women Business Enterprise (WBE)
☐ Emerging Small Business (ESB)
☐ Service-Disabled Veteran Business (SDV)
☐ Disadvantaged Business Enterprise (DBE)
☐ None
(Note: Oregon certified businesses will receive
additional evaluation points. For more information
about certification visit:
http://www.oregon4biz.com/How-We-Can-
Help/OMWESB/)
Is this business a part of a national chain (see definition on page 2)? Yes No
Is this business a for-profit corporation with locations outside of Beaverton? Yes No
Is this business church-owned, fraternal, or housed in a government building? Yes No
Is this business in a building that is primarily for residential use? Yes No
Does this business exclude minors? Yes No
Number of employees at this time: Number expected in two years:
Leasable square feet at this time: Square feet expected in two years:
In one sentence, what does your business do?
How do customers reach you: Transit Bike Car Walk
How do you differentiate yourself from your competition?
What is the biggest challenge facing your company over the coming year?
Please describe relevant food/beverage service experience of key business players (business
owner, head chef, restaurant manager, etc.):
TENANT IMPROVEMENT PROGRAM: Improvement Grant Application 5
PROJECT INFORMATION:
This is a competitive grant program with limited funding; therefore, not all projects will be
funded. Your answers to the questions below will inform us why you believe your application
should be chosen over other applicants.
Describe proposed improvements and work to be completed:
How will these proposed improvements benefit your business/building:
How will these proposed improvements benefit downtown Beaverton:
TENANT IMPROVEMENT PROGRAM: Improvement Grant Application 6
CONSTRUCTION SCHEDULE
Anticipated Start Date Anticipated Completion Date
PROJECT BUDGET
Activity
Contractor
Estimate
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
Design Fees (if applicable) $
Permit Fees (if applicable)
$
TOTAL BUDGET:
$
Source(s) of matching funds:
Bank/Credit Union Loan Friend/Family Loan
Business Savings Personal Savings
Gift Grant:
Others:
TENANT IMPROVEMENT PROGRAM: Improvement Grant Application 7
0
TENANT IMPROVEMENT PROGRAM: Improvement Grant Application 8
CERTIFICATION BY APPLICANT
I, certify that I am authorized to sign this application on
behalf of Applicant. I understand that the City of Beaverton (City) must approve the
proposed interior tenant improvements. Certain changes or modifications may be required
by the City prior to final approval.
I understand that the commitment of funds will not be processed before the City has received
the necessary bids for the approved work. Any work started before a Letter of Commitment is
executed is not eligible for reimbursement. Furthermore, any work that is more than the
approved scope of work must be pre-approved by the City in order for the work to be eligible
for reimbursement.
If Applicant is not the owner of the property (Owner), or if the Applicant is not the sole Owner,
Applicant agrees that Applicant must cause the Owner to fill out and sign the Owner
Authorization Form (page 9) and attach the signed Form to the application. Once the City has
received a completed application, Applicant agrees to assist the City in verifying any of the
information contained in the application from any available source.
By signing below, Applicant certifies that all information in this application, and all information
furnished in support of this application, is given for the purpose of obtaining a Tenant
Improvement Program: Improvement Grant and that the information is true and complete to
the best of Applicant’s knowledge.
Applicant Signature: Date:
Printed Name: Title:
P
LEASE RETURN THIS APPLICATION AND SUPPLEMENTAL DOCUMENTS TO:
M
egan Braunsten, Development Project Coordinator
Community Development Department
City of Beaverton
PO Box 4755
Beaverton, OR 97076
503
-526-2419
mbraunsten@BeavertonOregon.gov
N
EW RESTAURANTS:
Submit Application at Any Time
C
URRENT RESTAURANTS:
Fall 2020 Deadline: Friday, September 11, 2020
Spring 2021 Deadline: Friday, March 12, 2021
TENANT IMPROVEMENT PROGRAM: Improvement Grant Application 9
Tenant Improvement Program
Owner Authorization Form
(Only required if Applicant is not the property owner.)
PROPERTY INFORMATION:
Owner Name:
Phone: Email:
Property Tax Account Number: Year Building Built:
Has this property received other public funding or grants in the past five years? Yes ☐ No ☐
If yes, please describe:
AUTHORIZATION, CERTIFICATION, AND CONSENT OF OWNER:
I, __________________________________________, certify I am the property owner (Owner) of the
building located at ________________________________________________ in Beaverton, Oregon
(Building). I authorize ___________________________________________________, the business housed
in my Building (Business), to accept grant funds from the City’s Tenant Improvement Program
(Grant Funds) to alter the look of the Building through interior rehabilitation work.
I certify that I have not received or obtained the benefit of Grant Funds for the Building within
the last five years. (If I have received or obtained the benefit of Grant Funds before this
application, then the amount was $_______________ and the year was _____________.)
By signing below, Owner certifies that all information provided in this section is true to the best of
Owner’s knowledge.
Printed Name of Owner
Signature of Owner Date
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Form 113: averton IMPROVEMENT GRANT APPLICATION Tenant Improvement (City of Beaverton)

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Completed 15 January 2021

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