Fillable Form 1: LSIDE BUILDNG COMMITTEE APPLICATION HIL (Town of Paradise Valley)

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Form 1: LSIDE BUILDNG COMMITTEE APPLICATION HIL (Town of Paradise Valley)

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1
TABLE OF CONTENTS
I. Concept Hillside Review:
II. Formal Hillside Review:
III. Combined Hillside Review:
IV. Solar Combined Review:
V. Sample Notification Letters:
VI. Affidavit of Mailing & Posting:
VII. Hillside Safety Improvement
& Process Manual:
VIII. Expiration of Hillside Application
& Applicable Hillside Code:
Pages 5
- 6
Pages 5, 7 -14
Pages 5, 7 -14
Page 15
Pages 16 - 19
Pages 20-21
Pages 22 - 31
Pages 33-34
HIL
LSIDE BUILDNG COMMITTEE APPLICATION
2
HILLSIDE BUILDING COMMITTEE PLAN REVIEW DIRECTIONS
1. Review Hillside Regulations (Article XXII) and Hillside Safety Manual (Chapter
5) to ensure your design is in conformance with current Town Code.
2. Complete page 4 and contact Paul Mood at 480-348-3573 to make an
appointment for the pre-application review and submittal.
3. During the pre-application review, staff will determine if the scope of work
constitutes an administrative, solar panel, concept, formal or combined review
and if the application is complete. Please provide two (2) copies of the
bounded/stamped plans and documents for initial submittal and review.
4. Staff will review the plans and submittals and make any comments as necessary.
5. After the staff pre-application review, if necessary, you will need to make
corrections and submit hillside application. Please provide two (2) copies of the
bounded/stamped plans and documents for initial submittal and review. The
applicant may schedule a meeting with staff to discuss any review comments.
The hillside application fees are as follows:
a. $6,375 Hillside Building Committee Review Fee (Concept & Formal
Review).
b. $1,785 Hillside Building Committee Review Fee for Solar Panels on
Existing Residence.
c. $1,490 Administrative Chair Review Fee.
d. $850 Hillside Building Committee Re-Approval.
e. $4,125 Combined Hillside Committee Review (includes Removal of
Hillside Designation Process).
6. Upon resubmittal, staff will again review the plans and if all comments have
been corrected, you will be tentatively placed on the next available Hillside
Building Committee agenda for your concept, formal or combined review (Please
refer to the Hillside Code Process Flow Chart for an overview of the hillside
review process). However, a meeting will not be scheduled with the Hillside
Building Committee until the corrected plans are returned to and deemed
complete by the Town.
7. Please refer to the Town’s Hillside Safety Improvement and Process Manual (see
Section 5-10-4 of the Town Code) for safety insurance requirements, Safety
Improvement Plan requirements and Construction Staging Plan requirements
3
8. After approval by the Hillside Building Committee, the applicant will submit a
hillside assurance and the safety insurance to the Town Attorney’s Office prior to
obtaining a building permit (Per Section 2205.II.B of the Hillside Ordinance and
the Hillside Safety Improvement and Process Manual). The Construction
Staging Plan must also be submitted to the Town prior to issuance of a building
permit.
9. The plans for any development in the Hillside Development Area must be
approved by the Town and appropriate permits issued before any clearing and
grubbing, grading, bulldozing, blasting or movement of earth is commenced. If
development does not commence within twelve months after securing such
approval from the Hillside Building Committee, no construction shall occur until
plans have been resubmitted and re-approved or if appropriate, based upon
circumstances outside the control of the applicant, a one-time six (6) month
extension may be granted by the Town Manager or Designee.
4
TOWN OF PARADISE VALLEY HILLSIDE
DEVELOPMENT
DATE:
SUBDIVISION NAME:
ADDRESS OF PROPERTY
ASSESSOR’S PARCEL NUMBER:
LEGAL DESCRIPTION:
ARCHITECT:
NAME PHONE NUMBER
ADDRESS E-MAIL ADDRESS
ENGINEER/OTHER:
NAME PHONE NUMBER
ADDRESS E-MAIL ADDRESS
OWNER:
PRINT NAME PHONE NUMBER
ADDRESS E-MAIL ADDRESS
SIGNATURE OF OWNER OR REPRESENTATIVE DATE
SCOPE OF WORK:
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5
STAFF/ARCHITECT HILLSIDE PLAN REVIEW
HILLSIDE PLANS SHALL BE ORGANIZED IN THE FOLLOWING ORDER:
CONCEPT REVIEW:
1. COVER SHEET WITH VICINITY MAP
2. SITE PLAN
3. ARCHITECTURAL RENDERINGS
4. AERIAL PHOTO WITH IMPROVEMENTS AND TOPO
FORMAL/COMBINED REVIEW:
1. COVER SHEET WITH VICINITY MAP
2. PHOTOGRAPHS OF PROPERTY
3. ARCHITECTURAL RENDERINGS
4. AERIAL PHOTO WITH IMPROVEMENTS AND TOPO
5. LEGAL SURVEY
6. GRADING & DRAINAGE PLAN
7. SITE PLAN
8. CROSS SECTIONS
9. BUILDING LIGHTING PLAN
10. LANDSCAPE AND LANDSCAPE LIGHTING PLAN(S)
11. MATERIAL SAMPLE BOARD
SOLAR COMBINED REVIEW:
1. COVER SHEET
2. SITE PLAN
3. CROSS SECTIONS
4. AERIAL PHOTO WITH IMPROVEMENTS
5. SITE PHOTOS
6. DETAILS
SAFETY IMPROVEMENT PLAN:
1. SEE HILLSIDE “SAFETY IMPROVEMENT MEASURES AND
PROCESS MANUAL” (MUST BE REVIEWD AND APPROVED
PRIOR TO FORMAL OR COMBINED HILLSIDE BUILDING
COMMITTEE REVIEW)
6
SUBMITTALS NEEDED FOR CONCEPT REVIEW MEETING
TITLE REPORT (IF ROADWAY DEDICATION IS REQUIRED)
PROVIDE A WRITTEN PROJECT NARRATIVE DESCRIBING SCOPE OF
WORK.
VICINITY MAP SHOWING LOCATION AND ADDRESS OF THE
PROPERTY
SITE PLAN WITH TOPOGRAPHY (MAXIMUM 1-FOOT INTERVALS),
BUILDING FOOTPRINT, TOTAL FLOOR AREA, DRIVEWAY, POOL
AND WATER FEATURES, ACCESSORY BUILDING LOCATIONS,
PROPOSED DISTURBED AREA CALCULATIONS, AND PROPOSED
DRAINAGE. (Section 2206-II-B)
MASS MODEL OR A 3-DIMENSIONAL RENDERING OR COMPUTER-
GENERATED MODEL. IF A MASS MODEL IS USED THE APPLICANT
MUST FURNISH PICTURES OF THE MODEL AND INCLUDE THEM IN
THE SUBMITTAL WITH THE SEVEN SETS. (A STUDY MODEL WILL
BE REQUIRED AT THE FORMAL HILLSIDE COMMITTEE). (Section
2206-II-C)
AERIAL PHOTO-LESS THAN 1-YEAR OLD WITH TOPOGRAPHY, LOT
LINES, BUILDING FOOTPRINT, DRIVEWAY, ANY NATURAL
FEATURES, AS WELL AS ADJACENT LOTS AND STRUCTURES
WITHIN 100 FEET OF PERIMETER OF SUBJECT PROPERTY ON 24”X
36” SHEET. (Section 2206-II-D)
FIRE MARSHAL SITE PLAN REVIEW
NOTIFICATION LETTERS MAILED 3 WEEKS PRIOR TO HILLSIDE
MEETING. (APPLICATION AND NOTICE MUST BE REVIEWED AND
DEEMED COMPLETE BY TOWN STAFF PRIOR TO MAILING). SEE
SAMPLE NOTIFICATION BELOW. (Section 2206-II-A)
NOTE
The purpose of the Concept Review Meeting is to discuss, review and give suggestions
and guidance to the applicant regarding the proposed development, location of the
building pad, accessory structures and any other items of discussion. The owner or his
representative should be prepared to demonstrate how this application relates to site
conditions, significant natural features, preservation of existing vegetation, grading
concepts and their adaptation to the natural hillside topography.
7
SUBMITTALS NEEDED FOR THE FORMAL/COMBINED REVIEW MEETING
PROVIDE A WRITTEN PROJECT NARRATIVE DESCRIBING SCOPE OF
WORK.
VICINITY MAP SHOWING LOCATION AND ADDRESS OF THE
PROPERTY
NOTIFICATION LETTERS MAILED 3 WEEKS PRIOR TO MEETING.
(APPLICATION AND NOTICE MUST BE REVIEWED AND DEEMED
COMPLETE BY TOWN STAFF PRIOR TO MAILING). SEE SAMPLE
NOTIFICATION BELOW. (2206-III-A).
SEISMIC REFRACTION SURVEY (2206-III-B). SEE HILLSIDE SAFETY
IMPROVEMENT AND PROCESS MANUAL REQUIREMENTS PER
SECTION 5-10-4 OF THE TOWN CODE.
DETAILED SITE PLAN (SEE SECTION 2206-III-C OF HILLSIDE CODE).
AERIAL PHOTO-LESS THAN 1-YEAR OLD WITH TOPOGRAPHY, LOT
LINES, BUILDING FOOTPRINT, DRIVEWAY, ANY NATURAL
FEATURES, AS WELL AS ADJACENT LOTS AND STRUCTURES
WITHIN 100 FEET OF PERIMETER OF SUBJECT PROPERTY ON 24”X
36” SHEET.
LEGAL SURVEY WITH SURVEYOR’S SEAL (IF APPLICABLE)
PHOTOGRAPHS OF THE SITE ON PLAN SHEET WITH KEY MAP (2206-
III-D).
GRADING AND DRAINAGE PLAN WITH WRITTEN NARRITIVE
DESCRIBING DRAINAGE FLOWS (2206-III-E):
NOTES TO BE INCLUDED ON GRADING AND DRAINAGE PLAN:
1. NO CERTIFICATE OF OCCUPANCY SHALL BE ISSUED UNTIL ALL
HILLSIDE STIPULATIONS AND ALL TOWN CODE REQUIREMENTS
ARE COMPLIED INCLUDING, BUT NOT LIMITED TO LANDSCAPING,
GROUND RESTORATION, FIRE FLOW, FIRE SAFETY AND ALL
ONSITE AND OFFSITE IMPROVEMENTS.
2. ALL OUTDOOR LIGHTING SHALL BE IN CONFORMANCE WITH
ARTICLE XXII OF THE TOWN ZONING ORDINANCE.
3. ALL EXCESS FILL MATERIAL SHALL BE REMOVED FROM THE
SITE WITH NO NEW SPILL SLOPES.
4. THE USE OF HYDRAULIC RAM HAMMERS, OR OTHER HEAVY
EQUIPMENT USED TO CUT THROUGH ROCK, INCLUDING
8
MACHINERY WITH AUDIBLE BACK UP WARNING DEVICES SHALL
BE LIMITED TO USE BETWEEN THE HOURS OF 7:00AM OR
SUNRISE, WHICHEVER IS LATER, AND 6:00PM OR SUNSET,
WHICHEVER IS EARLIER, MONDAY THROUGH FRIDAY, WITH
LIMITED WORK ON SATURDAY AND NO WORK ON SUNDAY OR
LEGAL HOLIDAYS. RAM HAMMERS AND OTHER HEAVY
EQUIPMENT CANNOT BE USED ON SATURDAYS WITHOUT A
WAIVER FROM THE TOWN MANAGER.
5. CONSTRUCTION STAKING AND /OR FENCING SHALL BE PLACED
AROUND THE CONSTRUCTION SITE SO AS TO PROTECT THE
UNDISTURBED NATURAL AREA.
6. ALL RETAINING WALLS SHALL NOT EXTEND MORE THAN 6
INCHES ABOVE THE MATERIAL THEY RETAIN (WITH EXCEPTION
OF DRIVEWAY RETAINING WALLS IN ACCORDANCE WITH
2207.VI.6).
LANDSCAPE PLAN (2206-III-F).
THREE (3) CROSS-SECTIONS, ELEVATIONS, BUILDING HEIGHTS
FULLY DIMENSIONED (2206.III.G):
1. IDENTIFY MAXIMUM BUILDING HEIGHT AND ACCESSORY
BUILDING HEIGHT MEASURED FROM NATURAL GRADE (2207-II-
A-1 AND 2207-II-A-2)
2. IDENTIFY OVERALL BUILDING HEIGHT (2207-II-A-3)
LIGHTING PLAN (2206-III-H).
3D SCALED COMPUTER MODEL OR 3D SCALED STUDY MODEL
(2206-III-I).
ACCURATE OBLIQUE VIEW ARCHITECTURAL RENDERING (2206-III-
J).
EXTERIOR MATERIAL SAMPLES (2206-III-K).
HOUSE CORNER MARKERS STAKED 2 WEEKS PRIOR TO MEETING
(2206-III-L).
NOTES TO BE INCUDED ON THE ARCHITECTURAL PLANS
1. ALL EXTERIOR MATERIAL PALETTE SHALL BE IN ACCORDANCE
WITH SECTION 2207.II.D.
2. ALL EXTERIOR LIGHTING SHALL COMPLY WITH SECTION 2208
9
DISTURBED AREA CALCULATIONS (INCLUDE ON SITE PLAN).
AREA OF LOT ACRES SQUARE
FEET
AREA UNDER ROOF SQUARE FEET
FLOOR AREA RATIO % (AREA UNDER ROOF/AREA
OF LOT)
BUILDING PAD SLOPE %
VERTICAL FEET
HORIZONTAL FEET
ALLOWABLE DISTURBED AREA % (PER TABLE 1,
SECTION 2207-III-J)
ALLOWABLE DISTURBED AREA SQUARE FEET
EXISTING DISTURBED AREA % (IF ANY)
EXISTING DISTURBED AREA SQUARE FEET (IF
ANY)
INCLUDE THE FOLLOWING CALCULATION:
GROSS DISTURBED AREA ________________ SQUARE FEET
SUBTRACT ( - ) TOTAL LIVABLE FOOTPRINT SQUARE FEET
SUBTRACT ( - ) ATTACHED GARAGE FOOTPRINT SQUARE FEET
SUBTRACT ( - ) DRIEVWAY CREDIT SQUARE FEET
SUBTRACT ( - ) RETENTION BASIN CREDIT SQUARE FEET
SUBTRACT ( - ) RESTORED AREAS SQUARE FEET
EQUALS ( = ) NET PROPOSED DISTURBED AREA SQUARE FEET
NET PROPOSED DISTURBED AREA %
LIMITS OF DISTURBED AREA CLEARLY SHOWN ON PLANS
PERCENT OF LOT STEEPER THAN NATURAL GRADE (5% MAX.)
%
VOLUME OF CUT C.Y. VOLUME OF FILL CY
HILLSIDE ASSURANCE IS EQUAL TO 35 TIMES THE GRADING
PERMIT FEE (2205.VI.B) – PROVIDE CALCULATION ON CIVIL PLAN
AND SITE PLAN
Building Pad Slope - The percent of slope
measured at right angles to the natural contours
along a line passing through the center of the
proposed building and terminating at the ends of
the disturbed area limits of the building site.
10
Grading Permit Fees
Grading Permit > 10,000 CY
$142 first 100 cy + $95 each additional
100 cy
$9,547 first 10,000 cy + $95 each
additional 1,000 cy
ASSURANCE AMOUNT $
PROVIDE THE FOLLOWING INFORMATION ON CIVIL PLAN AND/OR SITE
PLAN:
RETAINING WALL TABLE WITH THE FOLLOWING:
TOTAL NUMBER OF RETAINING WALLS
LENGTH OF EACH RETAINING WALL FEET
HEIGHT OF EACH RETAINING WALL FEET
MAXIMUM CONTINUOUS LENGTH OF RETAINING WALLS
FEET (SHALL NOT EXCEED 100 L.F. PER SECTION 2207-VI-C-1-C)
MAXIMUM LENGTH OF VISIBLE RETAING WALLS MEASURED FROM
ANY POINT AROUND THE PROPERTY FEET
(SHALL NOT EXCEED 300 L.F. PER SECTION 2207-VI-B). IDENTIFY
THE POINT/LOCATION AND THE APPLICABLE RETAINING WALLS
ON THE SITE PLAN.
STORM WATER RETENTION CALCULATIONS (SEE STORM
DRAINAGE DESIGN MANUAL)
DRIVEWAY:
AREA SQUARE FEET
MATERIAL
COLOR & LRV
MAX. DISTANCE FROM NATURAL GRADE INCHES
CREDIT % and SQUARE FEET
11
MAXIMUM DRIVEWAY SLOPE % (30%
MAXIMUM)
MINIMUM DRIVEWAY WIDTH (12 FEET
MINIMUM)
DRIVEWAY CUT OVER 8 FEET LESS THAN 100 FEET IN LENGTH
POOL FENCE DETAIL SHOWING POOL PROTECTION AND 80% OPEN
FENCE
WATER (ADEQUATE WATER PRESSUE TO MEET FIRE SAFETY
STANDARDS)
FIRE HYDRANT INSTALLATION REQUIRED YES/NO
IDENTIFY LOCATION OF SEPTIC SYSTEM OR SEWER SYSTEM ON
PLAN
ILLUSTRATE ALL EASEMENTS
WASH EASEMENT REQUIRED YES/NO
UTILITY TRENCH LOCATIONS
METHOD OF COVERING UTILITY TRENCH
RESTORATION OF CUT AND SPILL SLOPES (AGING AGENT AND/OR
SEED MIX)
HALF STREET OR RIGHT-OF-WAY IMPROVEMENTS YES/NO
BUILDING PLANS
CROSS SECTIONS OF AT LEAST THREE LOCATIONS BISECTING THE
PROPOSED RESIDENCE AND/OR ACCESSORY STRUCTURE
PERPENDICULAR TO THE CONTOURS AND SHOWING HEIGHT LIMIT
ABOVE NATURAL GRADE (PER SECTION 2207-II)
EXTERIOR BUILDING ELEVATIONS FULLY DIMENSIONED (DO NOT
USE ELEVATIONS)
MAXIMUM BUILDING HEIGHT FEET (24-FOOT
VERTICAL PLANE FROM FINISH GRADE FOR PRIMARY STRUCTURE
AND 16-FOOT VERTICAL PLANE FOR ACCESSORY STRUCTURE)
12
OVERALL HEIGHT FEET (40-FEET MAXIMUM)
LOCATION OF ALL MECHANICAL/POOL EQUIPMENT AND METHOD
OF SCREENING (MECHANICAL EQUIPMENT IS NOT ALLOWED ON
ROOF)
NON-REFLECTIVE GLASS ON BUILDINGS (BRING SAMPLE TO
MEETING)
LOCATION OF ALL AMENITIES:
POOL/SPA
TENNIS COURT/GAME COURTS – NO LIGHTED COURTS
ALLOWED
ACCESSORY STRUCTURES
SCREEN WALLS
OTHER (E.G. WATER FEATURES, BBQ’S, ETC.)
PROPOSED COLOR/MATERIAL SAMPLES (BOARD MOUNTED)
BLENDING WITH THE NATURAL SURROUNDING HAVING A LRV OF
38% OR LESS. NAME OF COLOR and LRV:
LANDSCAPE PLAN
THE TOWN RECOMMENDS USE OF NATIVE PLANTS AS LISTED IN THE
LANDSCAPE GUIDELINES. PLAN SHALL CLEARLY SHOW LOCATION AND
TYPE OF PLANTS TO BE USED.
SEPARATE LANDSCAPE PLAN SHOWING ALL PROPOSED
LANDSCAPING, EXISTING PLANTS AND NEW LOCATION OF
SALVAGED PLANTS.
INCLUDE IN TABLE FORM AND CLEARLY LABEL ON YOUR LANDSCAPE
PLAN THE FOLLOWING:
SPECIES
SIZE
LOCATION (BY SYMBOL) CLEARLY INDICATED ON PLAN
QUANTITY
13
LIGHTING
IT IS STRONGLY SUGGESTED THAT YOU READ SECTION 2208 OF THE
HILLSIDE CODE PRIOR TO DESIGNING YOUR OUTDOOR LIGHTING, BOTH
BUILDING AND OUTDOOR LIGHTING MUST BE PROVIDED IN TABLE FORM
ON YOUR PLANS. CUT SHEETS OF EACH LIGHTING FIXTURE SHALL BE
INCLUDED ON THE LIGHTING PLAN.
BUILDING LIGHTING PLAN
LOCATION CLEARLY SHOWN ON PLAN AND NUMBERED
PROVIDE CUT SHEETS OF EACH LIGHT FIXTURE
PROVIDE LIGHTING TABLE IN THE FOLLOWING ORDER:
QUANTITY
SYMBOL (WITH QUANTITY NUMBER)
TYPE OF LIGHTING FIXTURE
FINISH OF LIGHTING FIXTURE
LUMENS (750 LUMENS MAX.)
COLOR TEMPERATURE (3,000 KELVIN MAX.)
LANDSCAPE LIGHTING PLAN
LOCATION CLEARLY SHOWN ON PLAN AND NUMBERED
PROVIDE CUT SHEETS OF EACH LIGHT FIXTURE
PROVIDE LIGHTING TABLE IN THE FOLLOWING ORDER:
QUANTITY
SYMBOL (WITH QUANTITY NUMBER)
TYPE OF LIGHTING FIXTURE
FINISH OF LIGHTING FIXTURE
14
LUMENS (250 MAX. LUMENS FOR PATH/STEP LIGHTS AND 150 MAX.
LUMENS FOR UP-LIGHTS)
COLOR TEMPERATURE (3,000 KELVIN MAX.)
15
SUBMITTALS NEEDED FOR SOLAR COMBINED REVIEW MEETING
(SECTION 2207-II-D AND SECTION 2207-II-E)
COVER SHEET WITH SITE VICINITY MAP AND PROJECT
NARRATIVE OUTLINING THE LOCATION, NUMBER OF SOLAR
MODUALS, ARRAYS, ETC.
SITE PLAN SHOWING LOCATION OF SOLAR PANELS/TILES,
INVERTERS, METER, DISCONNECT, ETC.
CROSS SECTIONS THROUGH EACH SOLAR ARRAY SHOWING
METHOD OF SCREENING AND ASSOCIATED HEIGHTS.
AERIAL PHOTO-LESS THAN 1-YEAR OLD SHOWING LOCATION OF
SOLAR PANELS/TILES, INVERTERS, METER, DISCONNECT, ETC.
SITE PHOTOS FROM VARIOUS ANGLES OR VIEWS OF THE
PROPERTY INCLUDING PHOTOS OF OUTDOOR EQUIEMPENT
LOCATIONS. PROVIDE A KEY MAP SHOWING LOCATION OF EACH
CORRESPONDING PHOTO.
DETAILS SHOWING TYPE OF SOLAR PANEL OR TILE USED,
INVERTERS, RACKING SYSTEM, CONDUITS, METER, DISCONNECT,
ETC. IDENTIFY THE COLOR AND LIGHT REFLECTIVE VALUES (LRV)
OF EACH ITEM.
NOTIFICATION LETTERS MAILED 3 WEEKS PRIOR TO HILLSIDE
MEETING. (APPLICATION AND NOTICE MUST BE REVIEWED AND
DEEMED COMPLETE BY TOWN STAFF PRIOR TO MAILING). SEE
SAMPLE NOTIFICATION BELOW. (2206-III-A).
16
SAMPLE LETTER
Hillside Conceptual Plan Review Notification
[Insert Date of Letter]
[Insert Address of Recipient]
Subject: Conceptual Plan Review for [Describe what it is you are applying for]
Dear Property Owner,
An application has been submitted to the Town of Paradise Valley for a [Scope of Work]
located at [Property Address]. In compliance with Town requirements, this letter is being
sent to you as a courtesy to inform you of the pending application. The Hillside Building
Committee will be reviewing this application on [Meeting Date] at 8:00 AM at the
Paradise Valley Town Hall located at 6401 East Lincoln Drive.
The purpose of Conceptual Plan Review meeting is to discuss, review, and provide
suggestions and guidance to the Applicant regarding the proposed development
including:
Location of the building pad, driveway, and accessory uses
Significant natural features
Preservation of existing vegetation
Grading concepts and their adaptation to the natural hillside topography
The Conceptual meeting provides suggestions and guidance for the Applicant. Prior to
final approval of this application, there will be a Formal Hillside Building Committee
Review Meeting. Notification will be sent to you for this meeting. Both meetings are
open to the public and you may feel free to attend.
If you have any questions please call me at [Insert Phone Number].
Sincerely,
[Applicant or Architect]
17
SAMPLE LETTER
Hillside Formal Plan Review Notification
[Insert Date of Letter]
[Insert Address of Recipient]
Subject: Formal Plan Review for [Describe what it is you are applying for]
Dear Property Owner,
An application has been submitted to the Town of Paradise Valley for a [Scope of Work]
at [Property Address]. In compliance with Town requirements, this letter is being sent to
you as a courtesy to inform you of the pending application. The Hillside Building
Committee will be reviewing this application on [Meeting Date] at 8:00 AM at the
Paradise Valley Town Hall located at 6401 East Lincoln Drive.
The purpose of Formal Plan Review meeting is for the Hillside Building Committee to
review the submittal for compliance with the goals, purposes, and specific criteria of the
Town of Paradise Valley Hillside Development Regulations.
The Hillside Building Committee will approve, approve with stipulations, continue, or
deny the submittal. This meeting is open to the public and you may feel free to attend.
If you have any questions please call me at [Insert Phone Number].
Sincerely,
[Applicant or Architect]
18
SAMPLE LETTER
Combined Plan Review Notification
[Insert Date of Letter]
[Insert Address of Recipient]
Subject: Combined Plan Review for [Describe what it is you are applying for]
Dear Property Owner,
An application has been submitted to the Town of Paradise Valley for a [Scope of Work]
at [Property Address]. In compliance with Town requirements, this letter is being sent to
you as a courtesy to inform you of the pending application. The Hillside Building
Committee will be reviewing this application on [Meeting Date] at 8:00 AM at the
Paradise Valley Town Hall located at 6401 East Lincoln Drive.
The purpose of Formal Plan Review meeting is for the Hillside Building Committee to
review the submittal for compliance with the goals, purposes, and specific criteria of the
Town of Paradise Valley Hillside Development Regulations.
The Hillside Building Committee will approve, approve with stipulations, continue, or
deny the submittal. This meeting is open to the public and you may feel free to attend.
If you have any questions please call me at [Insert Phone Number].
Sincerely,
[Applicant or Architect]
19
SAMPLE LETTER
Hillside Safety Improvement Plan Review Notification
[Insert Date of Letter]
[Insert Address of Recipient]
Subject: Hillside Safety Plan Review for [Describe what it is you are applying for]
Dear Property Owner,
An application has been submitted to the Town of Paradise Valley for a [Scope of Work]
at [Property Address]. In compliance with Town requirements, this letter is being sent to
notify you that a hillside Safety Improvement Plan has been submitted to the Town of
Paradise Valley and is available for review and comment at the Town Engineer
Department (located at 6401 E. Lincoln Drive).
The Safety Improvement Plan may include the following items:
Geotechnical Reports
Stabilization and Mitigation Plan
Blasting Plan
Grading & Drainage Plan
Comments regarding the Safety Improvement Plan must be submitted to the Town
Engineer within 45 calendar days from the date of this letter. Any comments must be
sealed by a registered professional engineer.
If you have any questions please call me at [Insert Phone Number].
Sincerely,
[Applicant or Architect]
AFFIDAVIT OF MAILING NOTIFICATION
STATE OF ARIZONA )
) ss:
County of Maricopa )
In accordance with the requirements of the Town of Paradise Valley, the undersigned
hereby certifies that the mailing list for the proposed project is a complete list of property
owners within ________ feet of the subject property, as obtained from the Maricopa
County Assessor’s Office on the following date , 201 _, and such
notification has been mailed on the following date , 201 _.
Signature
The foregoing instrument was acknowledged by me this ____________ day of
_____________________,20_____, by ______________________________________.
Name
NOTARY PUBLIC
My commission expires:
2
0
AFFIDAVIT OF POSTING
STATE OF ARIZONA )
) ss:
County of Maricopa )
I, _______________________________________________, depose and state that the
attached notice, of proposed application located at
_____________________________ for the (Planning Commission/Town Council/Board of
Adjustment/Hillside Committee) meeting date of , 201 is a true and
correct copy of a notice which I cause to be posted by the following day of the week
, and on the following date , 201 in the following location(s):
All in the Town of Paradise Valley, Arizona and County and State aforesaid, the same
being public places in said County and in the following locations:
All to the Town of Paradise Valley, Arizona and County and State aforesaid.
DATED this ________ day of ________________________, 20 .
Signature
This affidavit was SUBSCRIBED AND SWORN to before me this ________ day of
___________________________, 20 .
NOTARY PUBLIC
My commission expires:
21
HILLSIDE SAFETY IMPROVEMENT MEASURES AND PROCESS MANUAL
I. PURPOSE
This Hillside Safety Improvement Measures and Process Manual provides guidance for
compliance with specific town regulations applicable to building and construction on all land
within the Hillside Development Area, as designated and defined pursuant to Section 2202 of
Article 22 of the Zoning Ordinance of the Town of Paradise Valley, that is, the “Hillside
Development Regulations.” This manual does not modify or change any requirements or
approval processes required pursuant to the Hillside Development Regulations, but it does
supplement the Hillside Development Regulations with specific requirements related to building
and construction activities within the Hillside Development Area to ensure construction plans
and construction activities on properties within the Hillside Development Area are conducted in
a manner that improves safety.
In furtherance of this purpose, the Town Engineer may require a Safety Improvement Plan (“SIP”)
(as defined in the Requirements section below) to reduce the negative impacts of construction
activities in the Hillside Development Area on the surrounding neighborhoods by mitigating
potential civil engineering infrastructure failure; subsurface or hillside seismic refraction damage
that may result in future landslides; falling boulders; subsurface or surface erosion; subsurface
water erosion created by seismic cracks or fissures; noise; and/or dust.
A Construction Staging Plan (“CSP,” as defined in Requirements section below) is required for all
construction activities in Hillside Development Areas.
Safety Measures and Review Process. The Safety Measures and Review Process (as defined
herein) consists of a Safety Improvement Plan. The Safety Improvement Plan shall be reviewed
prior to Combined Hillside Building Committee Review or Formal Hillside Building Committee
Review (as such are defined in the Hillside Development Regulations). The Town may hire outside
firms or technical advisors to assist with the Safety Improvement Plan review or may require third
party inspections. Unless waived by the Town Manager, the costs associated with such reviews
and inspections shall be borne by the applicant.
Construction Staging Plan Requirement and Review Process. The Construction Staging Plan shall
be required and reviewed no later than the beginning of the building permit application process.
The applicant may wish to submit sooner in the review process, which is deemed acceptable by
the Town.
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II. DEFINITIONS
• Red indicates new language or terms. Black indicates existing code definitions
CHECKLIST ITEMS
CORRESPONDING DEFINITION/TERM
Boulders
“Boulder(s)” – A rock fragment that has been
detached and whose size in its least dimension
is 36 inches or as determined by a registered
geologist.
Loose Fill or Raw Spill Slope
“Fill” – A deposit of soil, rock, or other
materials placed by man.
“Raw Spill Slope” – An area created by causing
or allowing earth or other material to fall, flow
or run down a slope, thereby altering its
natural appearance and topography.
Drainageways, Watercourse or Hillside Washes
“Hillside Wash” – A natural watercourse at
least two feet deep from the top of bank and
measuring at least five feet wide at the top of
bank in accordance with the Storm Drainage
Design Manual.
Subsurface or Seismic Damage that may result
in future landslides/rockslides
“Subsurface or Seismic Damage” – Knowledge
of subsurface or seismic damage that may have
resulted from adjacent or previous
development and should be verified and noted
through the seismic refraction survey.
“Seismic Refraction Survey” – Unless waived by
the Town Manager or designee, all proposed
Cuts shall require a seismic refraction survey
performed by a registered geologist or
registered geotechnical engineer. If the
geological report, geotechnical report, or
seismic refraction survey indicates fractured or
unstable rock, the proposed location of the
Building Site (or appurtenances) shall be
changed to a stable location unless unstable
condition(s) can be mitigated by an engineered
design that creates a stable location and
complies with the provisions of this Article and
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other Articles of this Zoning Ordinance. The
geological report and results of the seismic
refraction survey shall be submitted to the
Town.
Any blasting associated with construction
All blasting operations must comply with the
requirements of Article 5-10-4 of the Town
Code.
Applicant
“Applicant” refers to an applicant, a property
owner, an owner/builder, architect, developer,
engineer or contractor.
Technical Advisory Board (“TAB”)
“Technical Advisory Board” or “TAB” – a group
consisting of the Town Engineer, the Town
Building Official, and the Hillside Development
Administrator.
Registered Professional Engineer
“Registered Professional Engineer” – A
registered professional engineer including, but
not limited to, a geotechnical engineer, civil
engineer, or structural engineer, consistent
with the registration requirements of Title 32
of the Arizona Revised Statues.
III. REQUIREMENTS
A. SAFETY IMPROVEMENT PLAN
Purpose: The Hillside Safety Improvement Plan (or “SIP”) is intended to improve safety at the
property and in the surrounding area via technical review of various items. The SIP formalizes
unwritten practices and is intended to reduce the negative impacts of construction activities on
the surrounding neighborhoods by implementing safety standards and mitigating potential civil
engineering infrastructure failure, subsurface or hillside seismic damage that may result in
landslides, falling Boulders, subsurface or surface erosion, subsurface water erosion created by
seismic cracks or fissures, noise, and dust as applicable.
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Process: A Pre-application conference to review the Safety Improvement Plan Checklist will occur
with the Town Engineer. The final approved SIP will be submitted to the Town Engineer, and the
final approved SIP will be maintained by the Town and kept as a permanent record to ensure
consistent administration.
Content: On Hillside exterior remodels, additions or new construction, and projects not eligible
for Hillside Chairman review, the Town Engineer may, as applicable, require a Safety
Improvement Plan that includes, but is not limited to, the following:
1. Geotechnical Report – The Applicant shall submit a geotechnical report authored by a
Registered Professional Engineer that evaluates the area within two hundred feet (200’) of
the building pad up to the property line and the entire driveway to the access road.
A. This geotechnical report shall include:
• Seismic refraction survey;
• Groundwater occurrences;
• Slope stability report; and,
• Boulder survey, if necessary and as required;
B. These sub-reports shall address the following:
• Indicate and evaluate the location of subterranean fractured or unstable rocks and
fissures;
• Indicate and evaluate loose or unstable Fill;
• Indicate and evaluate risk of Boulder movement, if necessary;
• Identify recent geologic events in area, such as (but not limited to) rock slides,
mudslides, and earthquakes, and address potential impacts and results to the site;
• Identify presence of groundwater; and
• Other conditions that create hazards to person or property in the vicinty of the
building site.
2. Stabilization and Mitigation Plan
A. A Registered Professional Engineer shall provide an engineering design to stabilize the
site and mitigate those items identified above, including rock fall, or based upon
construction activity (e.g. the plan can illustrate buffer zones and rock catching
devices, pinning, netting, etc.).
B. The Town Engineer may require the Applicant to procure an approved third party
inspector (e.g. geotechnical engineer) to inspect recommendations in all approved
geotech reports and evaluate the stabilization and mitigation plan. Inspection reports
shall be provided to the Town.
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3. Blasting Plan & Permit
A. If blasting is proposed, all blasting requirements identified in Article 5-10-4 of the
Town Code must be fulfilled and complied with;
B. The Town and/or a third-party inspector must be present at the time of the blast;
C. The property owner must provide an umbrella insurance policy or other form of
insurance acceptable to the Town Attorney before blasting.
4. Grading and Drainage Plan
A. Provide hydrologic study, grading and drainage plan for the property assuming a 100-
year storm event per the Storm Drainage Design Manual.
B. Town and/or third-party inspector to review grading and drainage construction is
consistent with plan.
When deemed necessary, the Town Engineer may hire an outside firm to assist with or review an
application, including the Safety Improvement Plan, and may require Applicant to pay for and
provide a third-party report or inspection.
Town Engineer may require inspection(s) by a third-party as deemed necessary. Any fees
associated with outside review shall be paid by the Applicant at the Town Engineer’s discretion.
HILLSIDE INSURANCE REQUIREMENTS
All Hillside development not eligible for a Hillside Chair review shall require the Applicant to
provide a continuous project specific liability insurance policy for the duration of construction
(from grading to Certificate of Occupancy/Completion) with a minimum limit of $2 million per
occurrence and $5 million aggregate, and the Town must be named as an additional insured.
Appropriate dollar values for insurance shall be the responsibility of the Applicant for the project.
Insurance certificates must be provided to Town annually.
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B. CONSTRUCTION STAGING PLAN
The Construction Staging Plan must be provided to the Town no later than at the time of the
Building Permit process. An engineering seal is not required. All Town Hillside construction
projects and activities will submit a Construction Staging Plan. When deemed necessary, the
Town Engineer may hire an outside firm to assist with or review an application, including the
Construction Staging Plan. The following elements will be required by the Town in a Construction
Staging Plan:
Construction Staging Plan Checklist
Location of construction entrances and exits;
Location of equipment and material staging and storage;
Onsite circulation for construction vehicles and equipment (plan includes on-site and
off-site deliveries, employee parking, turn-arounds, etc.) on public and private roads
and on private driveways, as applicable;
Parking plan for construction vehicles and equipment. Parking plans considerations
may include (but are not limited to) no parking within five feet of driveways or
mailboxes, parking on only one side of street. Hillside parking must be on the uphill
side of a hillside road, as tonnage weight of vehicles and equipment can undermine
hillside roads. If an alternate location other than uphill side parking is identified, it
must be approved by the Town Engineer;
Special temporary traffic control plan as necessary (e.g. for crane);
Conveyance of neighborhood traffic, including emergency vehicles;
Location and plan regarding any aerial deliveries, as applicable;
Trash storage and removal plan;
Fencing plans;
Location of toilet facilities; and
Other items identified by Town based on circumstances of the property or
surrounding area.
The Town and/or third-party inspector must review construction site for compliance with the
Construction Staging Plan.
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IV. PROCESS - HILLSIDE SAFETY IMPROVEMENT PLAN TIMELINE
A. Applicant Submits
Pre-application
1. The Safety Improvement Plan review is on a track parallel to the overall Hillside Building
Committee (HBC) review.
2. A pre-application meeting between the Town Engineer and Applicant is required to review
hillside development regulation requirements, insurance requirements, Safety Improvement
Plan requirements, Construction Staging Plan requirements, and any other building items or
building requirements:
a. Safety Improvement Plan (SIP):
▪ The SIP may be submitted with either the Concept Plan Review or the
Formal Plan Review.
▪ At latest, the SIP must be submitted with the Formal Plan Review. The
Applicant may choose to submit the SIP with either the Concept Plan Review
or the Formal Plan Review. However, the SIP review must be finished and
deemed complete by the Town prior to the HBC Formal Review Meeting.
▪ The Town Engineer reviews Safety Improvement Plan Checklist with the
Applicant to inform them of SIP requirements.
b. Construction Staging Plan (CSP):
▪ At latest, the Applicant must submit the CSP with building permit
application. The Applicant may opt to submit the CSP earlier in the process
(e.g. submit the CSP with Concept Plan Review or Formal Plan Review).
c. The Town Engineer informs the Applicant that a $5 million aggregate, $2 million per
occurrence project specific liability insurance policy is required, and Town shall be
named as an additional insured on policy.
1. Applicant Submits
Concept Plan
1. Applicant submits materials required for the HBC Concept Plan Review in accordance with
the Hillside Development Regulations.
2. Applicant may opt to submit the SIP with other Hillside materials at this stage.
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2. Staff Reviews Concept
Plan Submittal
1. Staff reviews the Concept Plan in accordance with the regulations and prepares the packet
for HBC Concept Plan Review.
2. If the Applicant submits the SIP at this stage, staff conducts steps according to the Safety
Improvement Plan Review Box.
3. HBC Concept
Plan Review Meeting
1. Notice of the HBC Concept Plan Review meeting is given. Notice is sent by Applicant to
neighbors within 1,500 feet by mail with affidavit of mailing. Staff give notice to all those on
“Notify Me”.
2. HBC reviews the Concept Plan in accordance with regulations and provides the Applicant
with input and direction.
3. After the HBC Concept Plan Review meeting, the Applicant submits the Formal Plan Review
and Safety Improvement Plan. The Town Engineer reviews the SIP requirements.
4. Applicant Submits
Formal Plan
1. Applicant submits material required for the Formal Plan Review per the Hillside
Development Regulations.
2. If not already submitted, the Applicant must submit the Safety Improvement Plan at this
stage. Once submitted, staff follows the steps in the Safety Improvement Plan Review
Protocol below.
3. Town Engineer reiterates to the Applicant that the Construction Staging Plan (CSP) is
required as part of the building permit application process (but the Applicant may choose to
submit CSP prior to building permit application submission).
Safety Improvement
Plan Review Protocol
1. Applicant submits 2 copies and a digital version of the Registered Professional Engineer sealed
reports comprising the SIP to the Town Engineer.
2. The Town (using members of the Technical Advisory Board and a third-party engineer if deemed
appropriate) reviews the Safety Improvement Plan in accordance with Article 5 of the Town
Code and cross references it as applicable to the Hillside Development Regulations.
3. Applicant sends a notice of the Safety Improvement Plan availability to neighbors within 1,500
feet of the subject property and provides an affidavit of mailing. Town staff sends notice to
“Notify Me” list. Copy of the SIP available at the Town Engineer’s office:
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a. The notice shall identify: 1) that a copy of the SIP is available for review at the Town; 2)
that comments regarding the proposed SIP must be submitted to the Town within forty-
five (45) calendar days from the notice mailing date; and 3) that any comments
regarding the SIP must be sealed by a Registered Professional Engineer.
4. At expiration of the forty-five (45) days from the notice mailing date, the Town aggregates
comments from neighbors’ engineers, comments from Technical Advisory Board, and comments
from any Town-hired Registered Professional Engineer(s) and directs the Applicant to address
the comments and, if applicable, return a newly sealed SIP.
5. When the newly sealed SIP is returned, the Technical Advisory Board, in conjunction with any
Town-hired Registered Professional Engineer(s), reviews and determines whether the updated
Safety Improvement Plan adequately address all concerns.
6. The Technical Advisory Board (“TAB”) consists of the Town Engineer, Building Official, and
Hillside Development Administrator.
7. If concerns are not adequately addressed, the Town returns the SIP to the Applicant. This
redline process can continue until the Technical Advisory Board is satisfied.
a. If the Applicant feels it is unreasonable and a violation of due process, they may elect to
file in a court of law
8. The Town Engineer and/or Technical Advisory Board, in his or their sole discretion, may choose
to require the Applicant to address additional concerns, delete elements or maintain the SIP in
the presented form (e.g. ignore the sealed engineer comments of neighbor(s) and approve the
Applicant’s submitted SIP).
a. If the Applicant feels it is unreasonable, they can file a court action.
b. If the neighbor(s) feel the Safety Improvement Plan is unsatisfactory, they can file an
action or pursue private cause of action against the Applicant, if applicable.
c. All lawsuits against the Town will likely be tendered to the Applicant and/or Applicant’s
engineer.
9. The Town Engineer and/or Technical Advisory Board also reserve the right to add or delete
checklist requirements based upon new information made available during the review process.
10. When the Town Engineer and/or Technical Advisory Board are satisfied, the Applicant’s
Registered Professional Engineer sealed reports comprising the SIP and the Formal Hillside Plans
are forwarded to the HBC as part of Formal Plan Review. SIP reports are public records that
remain the responsibility of the Applicant and have the seal of the Applicant’s engineer who
would be liable for any failure of the SIP.
11. Town signs/stamps SIP reports where appropriate.
5. HBC Formal
Plan Review
1. Notice of the HBC Formal Plan Meeting is given. The Applicant sends notice to
neighbors within 1500 feet by mail with affidavit of mailing. Staff provide notice to all
those on “Notify Me”.
2. HBC reviews the Formal Plan in accordance with the code and takes action on the
application (e.g. approve, approve with stipulations, deny, or continue).
3. Once the HBC approves the Formal Plan, the Applicant submits plans for building
permit.
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6. Building Permit
Process
1. Town Engineer and Building Official review elements of Construction Staging Plan with
the Applicant and establish requirements to be met as a condition of issuing and
maintaining the building permit.
2. Normal building permit process is followed.
3. Town and/or third-party inspector verify that construction site is consistent with the
CSP.
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The Hillside Development Regulations were recently updated and a new Hillside Safety
Code was recently adopted by the Town of Paradise Valley. The effective date for the
updated Hillside Development Regulations is June 21, 2018 and the effective date for the
Hillside Safety Code is July 14, 2018.
The Town Council added a “one-year look back” with the approval of the updated
Hillside Development Regulations (Article 22 of the Zoning Ordinance) and the new
Hillside Safety Code (Sections 5-10-4 and 5-10-9 of the Town Code). This one year look
back is intended to allow staff to receive and review input from the residents and the
building community regarding the adopted hillside codes and hillside processes.
Please identify any issues, concerns, or questions with the Hillside Development
Regulations and/or Hillside Safety Code requirements. All comments shall be submitted
to the Hillside Administrator, Paul Mood, at pmood@paradisevalleyaz.gov. You may
submit this form with your comments listed below or you may email comments directly
to Paul Mood. All comments received will be used to update the Council regarding
issues or concerns with the Hillside Development Regulations and Hillside Safety Code.
Hillside Code Comments/Issues (Article 22 of the Zoning Ordinance):
Hillside Safety Code Comments/Issues (Sections 5-10-4 and 5-10-9 of the Town Code):
Hillside Building Regulation & Safety Code
Comments
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Form 1: LSIDE BUILDNG COMMITTEE APPLICATION HIL (Town of Paradise Valley)

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Completed 14 July 2020

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