Financial Aid Office
Satisfactory Academic Progress
2019-2020 Appeal Packet
Please review all information carefully. Incomplete appeals will not be accepted or reviewed.
Please complete the following appeal requirements:
2019-2020 Free Application for Federal Student Aid (FAFSA) for Summer 20 term
2019-2020 FAFSA for Fall 19, Spring 20, and Summer 20 terms
Declare major with Admissions and Records department
o Must be the same major as indicated on appeal application
Official high school transcript or high school equivalency credential transcript on file with
Admissions and Records
Official college transcripts from ALL previously attended colleges on file with Admissions and
Records
Financial Aid Appeal Application
See Academic Advising to set up your classes based on your degree plan
o Once registered, your classes will be locked and a registration hold will be placed on your account
o Any schedule changes must be completed through the Academic Advising office
Explain the mitigating circumstances contributing to your inability to maintain Satisfactory
Academic Progress (SAP) by either attending a SAP Workshop OR attending a one-on-one
College Coaching appointment (via face-to-face, email, or telephone)
o IF YOU WILL BE ATTENDING A SAP PRESENTATION, WE WILL ALSO NEED:
Financial Aid Appeal Letter that addresses the following three questions:
What circumstances caused you to be placed on financial aid suspension?
How have those circumstances changed and how do you plan to achieve academic
success in the future?
What resources will you use (on and/or off campus) to achieve academic success?
o Please include any additional documentation that you may have to support your letter
(doctor’s notes, court documentation, death certificates, etc.)
o
IF YOU WILL BE COMPLETING A ONE-ON-ONE COACHING APPOINTMENT, WE WILL:
Complete the Pathway to Graduation form during our scheduled meeting time
Submit all documentation to the Financial Aid office by the appropriate deadline date
o Documents may be faxed to 575.769.4027
o Documents may be mailed to PO Box 74 | 417 Schepps Blvd. | Clovis, NM 88101
o Documents may be hand-delivered to the CCC Financial Aid Office
All students must attend an on-campus Financial Aid Satisfactory
Academic Progress (SAP) presentation OR participate in a one-on-one
academic coaching program at Clovis Community College.
SAP Presentations - Appealing for Fall 2019:
Date
Time
Room
#
Friday, May 17
th
10:00 am 11:00 am
143
Friday, May 17
th
2:00 pm – 3:00 pm
143
Tuesday, May 21
st
10:00 am 11:00 am
143
Tuesday, May 21
st
2:00 pm – 3:00 pm
143
Thursday, May 23
rd
10:00 am 11:00 am
143
Thursday, May 23
rd
2:00 pm – 3:00 pm
143
Friday, May 24
th
10:00 am 11:00 am
143
Friday, May 24
th
2:00 pm 3:00 pm
143
If you choose to participate in a one-on-one coaching, please
contact the Financial Aid Office at 575.769.4060 or via email
at finaid@clovis.edu.
Appointments are available in person, as well as via email or phone.
For Your Information:
Students will be notified of appeal decision via CCC student email only.
Appeal decisions are as follows:
o Denied student is not eligible to receive financial aid
o Approved (G-Plan) – student is placed on probation
o Approved with conditions:
Approved 1-5 – student may only register for 1-5 credit hours
Approved 6-8 – student may only register for 6-8 credit hours
Approved 9-11 – student may only register for 9-11 credit hours
Approved WS student will only receive work-study
Students may not enroll in more hours than approved for in appeal decision.
Doing so will disqualify you from receiving financial aid entirely.
If you have a pending financial aid appeal, you will need to make alternative
payment arrangements the day you register for classes.
Completion of this process does not guarantee that your financial aid eligibility will
be reinstated.
Financial Aid will only pay for classes listed on your degree plan.
It is your responsibility to provide all necessary documentation with your appeal.
The financial aid appeal packet must be submitted completely, at one time.
Appeal Decisions are final.
Appeal Decisions will not be made until after the deadlines.
Tentative Deadlines:
Fall 2019 Deadline: August 13
Financial Aid Satisfactory Academic (SAP) Progress Policy
CCC's Financial Aid Office reviews academic progress at the end of each semester. Students will be placed on
financial aid warning or suspension if they do not meet the following standards:
1. Qualitative Progress - Students must maintain a grade point average of at least 2.0 (C average) for each
semester as well as cumulatively. Grade point values for financial aid eligibility are: ... A = 4.0, B = 3.0, C =
2.0, D = 1.0, F = 0, PF = Pass or Fail. W (withdrawal) and AU (audit) are not counted. The average is
computed by multiplying each final grade point value by the number of credit hours, totaling all grade
points, and dividing the
total points by the total number of credit hours for which there are final grades.
2. Incremental Progress - Students must complete a minimum number of credit hours each term. You
must complete 67% of the enrolled credit hours each semester.
3. Maximum Time Frame - Students must complete the course work for their program within 150% of the
time necessary to complete the program. If at any point it becomes mathematically impossible for the
student to complete their degree plan within the maximum time frame for their program, the student
immediately becomes ineligible for future federal (and/or) state financial aid. Total credits required to
complete a program vary. These attempted hours include any remedial course work, transfer hours,
withdrawals, audits, and CCAF hours.
At the time a student attempts 150% credit hours of their declared degree, an email will be sent to the students CCC
email account stating that they have met the attempted credit hours allowed. Students will be given the opportunity to
appeal the cut-off and ask for reinstatement of aid. Financial aid will not be paid to students who have exceeded
maximum time frame at CCC unless approval has been granted by the Financial Aid Appeals Committee.
The Appeals committee has the option to deduct remedial hours or CCAF hours, or other hours they deem appropriate.
As per Department of Education guidelines all terms of attendance including periods when students did not receive
financial aid are counted in the total number of attempted credit hours.
FINANCIAL AID WARNING AND SUSPENSION
Financial Aid Warning
If students do not maintain a 2.0 grade point average or if they do not maintain incremental progress, they will be put
on financial aid warning status for one semester. If students are not making satisfactory progress at the time they apply
for financial aid, they will be placed on warning status. While on warning status, students will continue to receive
financial aid; however, if students are expecting a loan and have been placed on warning, they will n
ot receive the
expected disbursement. They will need to submit a letter of appeal.
Financial Aid Suspension
If students do not maintain satisfactory academic progress while on warning status, they will be denied further financial
aid. Semesters spent on financial aid suspension are counted in the maximum allowable time students have to complete
a degree or certificate.
Financial Aid Appeal Process
Students may appeal if they have been placed on financial aid suspension. The Financial Aid Appeals Committee will
review the appeal and approve or disapprove reinstatement of financial aid. The committee bases reinstatement on
mitigating circumstances that directly contributed to deficient academic performance. If students wish to appeal, they
must fully explain the reasons for not maintaining satisfactory academic progress and provide any supporting
documentation. Students will be notified of the Committee's decision by the Friday preceding the first day of classes.
Deadlines for appeals and proposed committee meeting dates are posted in the Financial Aid Office at the beginning of
each semester and included in the appeal packet. If students do not meet the goals defined during a probation semester,
they will be placed on financial aid suspension the next semester of attendance. In some instances students may be
admitted as continuing students and still not be eligible for financial assistance.
Students returning to CCC following a period of financial aid probation may be eligible for reinstatement of financial
assistance if an appeal is approved.
In some instances students may receive reinstatement approval and still not be admitted if they are on academic
suspension.
Financial Aid Appeal Application 2019-2020
FIRST NAME:
LAST NAME:
STUDENT ID: C
ADDRESS:
CITY:
STATE:
ZIP CODE:
PHONE:
STUDENT EMAIL:
@cccemail.net
SEMESTER APPEALING FOR: (check one only) Fall 2019 Spring 2020 Summer 2020
REASON FOR APPEAL: (check all that apply)
GPA: Students must maintain a current and cumulative grade point average of at least 2.0 (C).
Complete withdrawals or taking only audit classes will result in a 0.0 GPA and will require an
appeal.
Completion Rate: Students must complete a minimum of 67% of all course work attempted. Any
course with a grade of Withdraw (W), Fail (F), Incomplete (I), or Audit (AU) is not considered completed
course work.
Maximum Time Frame: Students must complete their program within 150% of the credit hours
required by the program. Students who have reached maximum allowable time will not be eligible to
receive financial aid. The Max Time Frame calculation includes all attempted hours at any accredited
university, even if the student did not receive financial aid. **Please note that a change of major does
not reset the maximum timeframe.
Mathematically Impossible: If at any point it becomes mathematically impossible for the student to
complete their degree plan within the maximum time frame for their program, the student immediately
becomes ineligible for future federal (and/or) state financial aid.
AID I AM APPEALING TO RECEIVE: (check all that apply) Pell Grant Loan Student Employment
PLEASE READ & INITIAL AFTER EACH STATEMENT:
I have read and understand the Satisfactory Academic Progress Policy.
I understand that appeals can only be approved for the current term.
I understand that, if approved, I must meet Satisfactory Academic Progress (SAP) and the
requirements on my Academic Success Action Plan with Academic Advising in order to maintain
eligibility for federal student aid.
I understand that I will be notified via my CCC student e-mail once the committee has reached a
decision and that all decisions are final for the term specified.
I understand it is my responsibility to meet tuition and fees deadlines, by paying my bill in full or
setting up a Payment Plan, while my appeal is under review.
I hereby acknowledge that the information I have provided on this form and attachments is true and
accurate. If I do not meet the terms of my appeal, I understand that my financial aid award will be
canceled and I will be responsible for the payment of all tuition and fees.
Signature: Date:
FOR OFFICE USE ONLY: # of Previous Appeals (RHACOMM)
FAFSA (ROARMAN/CONFIRMATION): Pell LEU (NSLDS): %
Unusual Enrollment (RRAAREQ):
SAP Workshop
College Coaching
Degree (RSISTDN): Max Hours – 150% (DEGREE CHART):
COLLEGE TRANSCRIPTS
Rec’d (SOAPCOL):
Missing (NSLDS):
Last Semester of Attendance:
(SHATERM)
GPA:
Earned Hours:
Attempted Hours:
Completion Rate:
Cumulative (SHATERM):
GPA:
Attached Degree Plan
(BDMS)
Degree (BDMS) Matches
Banner (RSISTDN)
Earned Hours:
Attempted Hours:
Completion Rate:
Developmental Hours:
Comments:
Appeal Decisions:
Reviewed by: Decision: _ Date:
Reviewed by:
Reviewed by:
Reviewed by:
Decision:
Decision:
Decision:
Date:
Date:
Date:
Resubmitted Appeal Decisions:
Reviewed by:
Reviewed by:
Reviewed by:
Reviewed by:
Decision:
Decision:
Decision:
Decision:
Date:
Date:
Date:
**********************************************************************************************
Final Appeal Decision:
Comments:
Resubmitted Appeal Final Decision (if applicable): Comments:
**********************************************************************************************
UPDATED:
ROAHOLD RRAAREQ RHACOMM ROASTAT RPAAWARD EMAIL SENT
Chrome Web Store
It looks like you haven't installed the Fill Chrome Extension Add to Chrome