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Dear Vendor, Colchester Parks & Recreaon would like (Town of Colchester, Vermont)

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Dear Vendor,
Colchester Parks & Recreaon would like to cordially invite you to aend our special events for the summer of 2019 to provide
food & beverage concessions for our visitors. We feel that inving food trucks and pop-up vendors will add character to our
events and expand opons for those visitors in aendance, while also supporng our local vendor community. We hope you
will consider joining us!
Available 2019 Events are listed below. More details can be found on our website at: hp://colchestervt.gov/357/Events.
Please note that a Concession Vendor Applicaon Form must also be submied if you intend to vend at a Parks & Recreaon
Special Event, including all business documentaon, insurance cercate, and any required fees.
Applicants will be reviewed based on parcipaon in prior events, appropriateness to the theme of the event, and product
oerings. Submission of this form does not guarantee acceptance for every event.
APPLICATIONS ACCEPTED ON AN ONGOING BASIS, UP TO ONE (1) WEEK PRIOR TO EACH EVENT
Name of Business/Organizaon: ____________________________________________________________________________
Mailing Address: ________________________________________________________________________________________
City: _____________________________________ State: __________________ Zip: _______________________________
Contact Person(s): _______________________________________________________________________________________
Primary Phone #: _____________________________________ Secondary Phone #: ________________________________
General Descripon of Product & Price Range:_________________________________________________________________
_______________________________________________________________________________________________________
Email Address: _________________________________________ Website Address: _________________________________
Best way to contact you? No Preference Email Phone Text Message
(to primary phone)
Colchester 4th of July Celebraon @ Bayside Park
July 4, 2019 [$200 Permit Fee Required]
Summer Concert Series @ Bayside Park
July 11 (Prydein performing)
July 18 (Steve Hartmann Trio performing)
July 25 (San & Steel performing)
August 1 (Melissa Ple Trio performing)
Movies in the Park @ Bayside Park
August 2 (How to Train Your Dragon 3)
August 16 (Spider-Man: Into the Spider-Verse)
September 13 (Aladdin)
October [Date TBA] (Casper)
Movies in the Park @ Airport Park
August 9 (The Goonies)
August 23 (The Greatest Showman)
CHECK BOX FOR EVENT INTEREST. Submission does not guarantee acceptance.
Please ensure your applicaon is complete prior to submission. ALL ITEMS must be submied for consideraon.
Vendor Interest Form (this document)
Concession Permit Applicaon
Signed Town of Colchester Concession License Policy
Copy of Business License/Peddler’s Permit (whichever is applicable), for vericaon purposes
Copy of Temporary Food Stand Permit (if applicable), to verify the permit is current
Copy of Cercate of Liability Insurance
(should include automobile insurance and Workers Compensaon if
employees will be present)
Picture of your Concession Unit (vehicle, trailer, etc.) to aid in eld idencaon
Any applicable fees
Vendor Type:
Food/Beverage Retail/Sales Informaonal Art/Cra Vendor
Other: __________________________________
Do You Vend from a:
Cart Tent/Booth Food Truck Trailer
Space Requirements:
Cart/Booth size: _________ Food Truck/Trailer: L _________ X W __________
Serving Window Side: Driver Side Passenger Side
RETURN APPLICATION TO:
Mail: Colchester Parks & Recreaon
c/o Mike LaPan
781 Blakely Road
Colchester, VT 05446
Fax: (802) 264-5647 Email: Mike LaPan: mlapan@colchestervt.gov
Help us promote our events! Follow us on social media @ColchesterRec
Colchester Parks and Recreation
Concession License Application
Thank you for your interest in the Colchester Parks and Recreation Concession Vendor Program. Please
complete the below information and refer to the Program Requirements for complete details and the
required documents that must accompany this application. Applications will be processed in the order
of completeness and date received on a first come first serve basis. Please note that failure to complete
any portions of the application, including failure to provide required documents, may cause delay or
rejection of the application. If you need more space for any question, please attach an additional sheet
of paper to your application. Please submit (1) one application per park/facility and attach a picture of
unit (vehicles, trailers, etc.)
Please Print Legibly
CONCESSION INFORMATION
Today’s Date:
How did you hear about the Concession Program (Letter, Flyer, Friend, other)
Name of Concession (Business/Truck Name)
Type of Concession (Food, Equipment, Tours)
Vehicle(s) Make, Model and License Number(s)
Trailer License Number(s)
Requester’s Name:
Address:
Phone:
Email:
Expected # of Employees:
References:
Dates you are Requesting (list all dates)
Total Number of Days:
Times (Example: 0800):
From: __________ AM _______________PM
To: ____________ AM ______________PM
Date Received:
Time Received:
Application Fee Paid: $100
Clerical Initials:
Locations Available for Vendors:
______ Airport Park
______ Bayside Park
______ Colchester Causeway
_______ Other (Please identify)________________________________
Details of Concession- Please list the items that you are requesting to rent or sell. This information assists the Department
in Field verification.
Rental Items (A general description of the items you are renting):_________________________________________________
Non Food Items (A general description of the non-food items you are selling):______________________________________
Food Items (A general description of the food items you are selling): ______________________________________________
Note: Food items must match your current Health Permit
Please review attached Program Requirements
1
Town of Colchester
Department of Parks and Recreation
Concession License Policy
Adopted March 2016
General Requirements:
Please ensure that you have read and understand the below requirements and conditions prior
to submitting your application and fee. The application fee is non-refundable unless the
Department of Parks and Recreation cannot accommodate your request.
The Department will make every effort to accommodate the location being requested by the
vendor, and if the requested location is not available, a refund will be issued. Please note that,
for safety reasons, vendors are not permitted to drive a route. All vending must be conducted
while stationary and in an area designated for vendors.
Once a vendor has been approved to operate in an approved location, he or she may relocate to
another approved location with the advance written approval of the Director. Please contact
the Parks and Recreation Department if you are requesting to relocate to an approved alternate
location.
Submit a fully completed Concession License Application for the dates the vendor is requesting.
The Concession Vendor License must be displayed on the vehicle at all times to aid in field
identification.
The Concession Vendor License gives the applicant a license at the facility, to sell on the days
requested and approved on the application between the hours of 7:00 a.m. through 9:00 p.m.
For safety reasons, no glass containers are allowed.
Alcoholic beverages can not be served under this permit
No construction or improvements of any area are allowed without prior written permission of
the Colchester Parks and Recreation Director.
No electrical or water service will be provided.
License holder must have appropriately rated fire extinguishers in vehicles.
Identifying advertising logo(s) are permitted on vehicles. Vendors are permitted to place a
sandwich board advertisement within the park to advertise service. The sandwich board shall
not exceed the 36” x 24” stand sandwich board size and cannot be placed in an area that
obstructs other signage or pedestrian/vehicle traffic.
Music will be allowed. Unreasonable use of audio equipment or loud music causing
disturbances to other park patrons is prohibited. The Parks and Recreation Director has the
authority to revoke the permit at any time.
Vendor agrees to provide own trash receptacles, and to keep areas litter free. Park grounds
shall be left in a clean condition at the end of each day. Vendor agrees to remove trash from the
Park grounds each workday. If additional cleanup is required, the applicant will pay the Town of
Colchester the costs necessary clean up, including staff time. Wastewater from vehicle holding
tanks may not be discharged at any park.
The establishment, maintenance, or operation of the use applied for under this license shall not
be detrimental to the health, safety, peace, morals, comfort and general welfare of the persons
utilizing the park premises under which this license is granted, or to the general welfare of the
Town of Colchester.
2
License will be revoked if the Business license/Peddlers Permit, Environmental Health Permit,
and/or required insurance policies expire, are cancelled, or deemed invalid. Cancellation of
license by either party does not cancel or revoke payments owed.
All Parks rules and regulations will be enforced by Colchester Police Department.
The License may be revoked by the Parks Director, in his or her sole discretion, upon any
violation of Parks rules and regulations.
Fees
There is a $100 non-refundable, annual application fee, which is due at the time the application
is submitted.
One Day Permit: Monday through Thursday $20 per vehicle, per facility
One Day Permit: Friday through Sunday $25 per vehicle, per facility
Monthly Permits: $150 per vehicle, per facility
Special event permitting will be issued for the duration of the event.
Exemption: Organized, not-for-profit leagues that operate concessions in conjunction with
authorized activity in accordance with the conditions of a Facility Use Agreement are exempt
from permitting requirements.
All fees are due prior to concession activities. There will be a $15.00 Change/Cancellation fee
assessed for reservation changes or cancellations.
It is encouraged to contact the Parks and Recreation Department to see if there is availability at
the facility the concessionaire is interested in.
Additional Concession License fees may be required if more than one (1) type of concession OR
location is requested.
If any fees are delinquent at the time the permit is cancelled by either party, licensee hereby
agrees to pay all delinquent fees and costs, and all Town collection costs and fees.
Special Events
Special events, as determined by the Director, are not included in this concession permit. When
and where it is determined that the vendor will handle the sale of refreshments and/or
merchandise at a special event, the vendor must meet with the designated staff member to
establish the exact needs of such function.
Additional Permit Fee will be the following:
Events with expected attendance up to 1,000- $100.00
Events with expected attendance of 1001- 2500- $200.00
Insurance Requirements/Hold Harmless Agreement
Concessionaire Insurance Requirements: Applicant must furnish, at his or her own expense, a
combined single limit of not less than one million ($1,000,000) dollars general liability insurance
coverage which meets Town of Colchester requirements and names the Town of Colchester, its
Officers, Directors, Officials, Employees, Agents, Volunteers, and Representatives, as additional
named insureds by separate endorsement. Applicant’s name and current policy numbers must
be listed on all policies and endorsements. Applicant’s insurance policy must state that
coverage is primary and non-contributory, and must provide that coverage will not be
terminated without at least ten days’ notice to the Town. No Concession Vendor License will be
issued without current proof of insurance.
All Mobile Concessionaire Insurance Requirements: Applicants must also furnish, at his or her
own expense, a combined single limit of not less than one million ($1,000,000) dollars
3
automobile liability insurance with bodily injury and property damage coverage which meets
Town of Colchester requirements and names Town of Colchester, its Officers, Directors,
Officials, Employees, Agents, Volunteers, and Representatives, as additional named insureds by
separate endorsement. Applicant’s name and current policy numbers must be listed on all
policies and endorsements. Applicant’s insurance policy must state that coverage is primary and
non-contributory. Current proof of insurance must be provided for each vehicle listed on the
application. Vehicles not listed on the original application will not be allowed to enter park
grounds. No Concession Vendor License will be issued without current proof of insurance.
Worker’s Compensation Requirements: Applicants will be required to provide Workers
Compensation and Employer’s Liability in the amount of one million (1,000,000) dollars, and a
Waiver of Subrogation for the Workers Compensation coverage. If applicant is exempt from the
Workers Compensation rules, a letter, on business letterhead, stating that the applicant is
exempt from this requirement, because of Sole Proprietor status and if employees are hired for
this venture, the applicant will immediately provide coverage as required by State law, and will
hold the Town harmless from any claims for Workers’ Compensation coverage demands arising
out of applicant’s activities on Town property.
Hold Harmless Agreements: The Concessionaire, in consideration of the granting of this
Concession License, agrees to hold the Town harmless for any and all claims or rights of action
for damages which may or might arise or accrue to said concessionaire or licensee, his officers,
agents, servants, employees, or others who may be on the licensed premises at his invitation or
the invitation of any one of them, by reason of injury to the property, or the persons of any of
them resulting from the entry upon or the use of the licensed premises.
No Concession Vendor License will be issued without current proof of insurance in the amounts
and quality required above.
Vendor may request a review of insurance limits by Risk Management at the time the
Concession License Application is submitted.
Documents - The below documents must accompany your application when applicable.
Please attach a picture of your Concession unit (vehicle, trailer, etc.), to aid in field
identification.
Provide a copy of Business License/Peddler’s Permit (whichever is applicable), for verification
purposes.
Provide a copy of Temporary Food Stand Permit (if applicable), to verify the permit is current.
Copy of Certificate of Liability Insurance which includes Automobile Insurance and Workers
Compensation (if employees will be present).
By signing below, I certify that the information I have provided is true and correct to the best of my
knowledge and that I have read and understand the requirements and conditions as stated in this
application. I understand that I will be responsible to ensure that I and/or my helpers, or employees,
abide by all rules, regulations, and requirements as required and set by the Department of Parks and
Recreation. I further understand that I will be responsible to submit all required documents and all
applicable fees pertaining to my Concession Vendor License, to the Department of Parks and
Recreation prior to the approval of my request and the issuance of my Concession Vendor License.
___________________ _________________________________ __________________
Printed Name Signature Date
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4
Submission Instructions
Licenses are granted on a first come, first serve basis, in order of completeness. Please utilize the
Concession Vendor Checklist, to ensure completeness of your Application. Please ensure that you have
read and understand the above requirements and conditions prior to submitting your application and
$100 annual application fee. The application fee is non-refundable unless the Department of Parks and
Recreation cannot accommodate your request.
All completed applications may be submitted to:
Email: mlapan@colchestervt.gov
Fax: 802-264-5647
In person at the address below OR by mailing all completed documents to:
Colchester Parks and Recreation
781 Blakely Road
Colchester, Vermont 05446
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Completed 2 August 2020

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