DEPARTMENT OF COMMUNITY DEVELOPMENT
200 North Second Street
Saint Charles, MO 63301
636-949-3227
FAX 636-949-3557
SPECIAL EVENT PERMIT APPLICATION
(FOR NON-RESIDENTIALLY ZONED PRIVATE PROPERTY)
APPLICATION# (assigned by Staff): ____________ TODAY’S DATE:__________________
SECTION I. EVENT/ORGANIZATION INFORMATION
Name of Business/Organization Sponsoring the Event:
Type of Event (Car Show, Restaurant Special Event, Corporate Event,
Etc.):____________________________________
Address of Special Event (Attach Site Plan showing location): ___________________________
A permit is requested for_____Days, Beginning ___________ and ending on____________.
The Special Event will be conducted between the hours of:___________________________.
If applicable, attach schedule or itinerary of events for each day.
General description of event:
Applicant Information:
Event Contact Name: ___________________________ Phone: _______________________
Email Address: _______________________________________
SECTION II. EVENT DETAILS
The following details of the special event must be provided:
1.
Crowd:
Anticipated attendance:
2.
Parking:
Will off-site parking be provided? If YES, provide
list of off-site parking areas to be used for event
and the property owner’s permission.
YES
NO
3.
Streets/Traffic:
Will any streets or sidewalks be closed? If YES,
provide location on a site plan. Signs, barricades
and other traffic control devices as part of a traffic
management plan will be required in conjunction
with Police and Public Works review and approval.
YES
NO
4.
Amplified/Live Music:
Will there be any amplified music or live
entertainment? If YES, please attach a description
and scheduled time for the music and or live
performances. Indicate stage and speaker
locations on the site plan. Please note applicant
must comply with Chapter 230 Noise Control
ordinances.
YES
NO
5.
Signs:
Will exterior banners, balloons, signs or other types
of advertising be used? If YES, provide details of
all signage.
YES
NO
6.
Vendors:
Will vendors sell merchandise or provide food and
beverages as part of the event? If YES, vendors
require a separate promoter’s license. St. Charles
County Department of Health and Environment
permits may also be required for food vendors.
YES
NO
7.
Alcohol:
Will alcoholic beverages be sold or consumed on
the premises? If YES, the sale of alcoholic
beverages requires a separate liquor license.
YES
NO
8.
Tents:
Will there be any tents or temporary structures? If
YES, indicate on the site plan the location of the
tents, tent sizes, and the intended use. Note: Fire
Department approval is required for tents larger
than 200 square feet in size.
YES
NO
9.
Sanitary Facilities:
Will temporary sanitary facilities be provided? If
YES, please indicate on site plan.
YES
NO
10.
Security:
Will private security or off-duty police officers be
provided to protect the property or provide other
forms of assistance during the event? If YES,
please provide the name of the security company
and phone number.
YES
NO
11.
City Services:
Will the event require City services to be provided?
If YES, please attach a list of requested City
services.
YES
NO
12.
Clean up Plan:
Is there a plan to provide appropriate clean-up after
the event that will restore the site to its previous
condition prior to the event? If YES, please submit
a copy of the plan.
YES
NO
SECTION III. VERIFICATION AND ACKNOWLEDGEMENT
I hereby certify that I understand the special event requirements and will abide by all the rules
and procedures presented therein and non-compliance may result in denial of current or future
events.
NAME OF APPLICANT (PRINT) _________________________________________________
SIGNATURE OF APPLICANT____________________________DATE___________________
PROPERTY OWNER’S APPROVAL ________________________DATE__________________
Permit Fee: $25.00
-OFFICE USE ONLY-
_______________________ ______________ _____________________________
Police Approval Date Comments
_______________________ ______________ _____________________________
Public Works Approval Date Comments
_______________________ ______________ _____________________________
Fire Approval Date Comments
____________________________ ______________ _____________________________
Community Development Approval Date Comments
APPROVED AND ISSUED BY: ______________________________ DATE:______________
Regulations for Special Events on Non-Residentially Zoned
Private Property
The following is an excerpt of the Special Event Regulations found in the City of St. Charles
Zoning Ordinance. Please review these regulations prior to applying for a Special Event Permit.
If you have questions about these requirements, please contact the Department of Community
Development at 636-949-3227.
SECTION 400.480: TEMPORARY RETAIL SALES, OUTDOOR DISPLAY OF
MERCHANDISE, AND SPECIAL EVENTS
SPECIAL EVENT: A temporary use of land for the temporary gathering of people for a limited
duration of time held outside and conducted on non-residentially zoned private property which is
open to the general public. The use may or may not involve retail sales as an accessory
component of the Special Event. A Special Event does not include City sponsored events and
festivals which may involve the use of private property but are primarily conducted on public
property.
F. Criteria for Special Events. Special Events may be conducted on private property within the
“C-1”, “C-2”, “C-3”, O-I”, “I-1”, “I-2”, “CBD”, “FHCD” or “HCD” zoning district and within the
commercial portion of any planned development district, provided the following conditions are
met:
1. Permit Required
a. A Special Event Permit shall be required for a Special Event.
b. A Special Event Permit Application shall be submitted to the Department
of Community Development at least fourteen (14) days prior the start date of the Special Event
to allow sufficient time for review of the Application. Additional requirements associated with a
Special Event such as a liquor license may require additional review time.
c. The fee for a Special Event Permit is $25.00 and shall be paid at the time
the Special Event Permit Application is submitted.
d. A Special Event Permit Application shall be reviewed by the Director of
Community Development in conjunction with the Departments of Fire, Police and Public Works.
e. Each Special Event Permit Application shall include a site sketch; the
dates and hours of the Special Event; anticipated attendance each day; an agenda, itinerary or
schedule of events for each day; a detailed plan for parking both on-site and off-site, a traffic
management plan, a sign plan, identification of all temporary structures; food, vending, and
alcoholic beverages service or sales, on-site restroom facilities plan, litter receptacle plan and
security plan; the dates, times and location of any live music performance or music broadcast
that is amplified by speakers or any other means; a site remediation plan; and any other
information deemed necessary by the City.
f. Each Special Event Permit Application shall include documentation that
the
owner of the property where the Special Event will be held has authorized the property to be
used for the Special Event. This requirement includes property used for parking.
2. Standards for Special Event Permits
a. There shall not be more than four (4) Special Events located upon the
same property within the same calendar year and each Special Event shall not exceed a period
of three (3) consecutive days. These requirements may be modified by a Conditional Use
Permit issued by the City Council upon recommendation by the Planning and Zoning
Commission.
b. The Special Event shall only be conducted in accordance with the Special
Event Permit issued including any conditions or restrictions.
c. It is the sole responsibility of the Special Event applicant to demonstrate
and ensure that public safety, adequate on-site restroom facilities and litter control are provided.
d. The Special Event applicant shall demonstrate that the Special Event will
not cause traffic congestion given the anticipated attendance in relation to the design of
adjacent streets and intersections. A traffic management plan shall be submitted as part of the
request for a Special Event Permit.
e. The Special Event applicant shall demonstrate that adequate off-street
parking is available for the anticipated attendance of the Special Event and that the Event shall
not cause a shortage of parking for any other use. Off-street parking used for a Special Event
must be a solid surface such as asphalt or concrete.
f. The Sign plan submitted with the Special Event Permit Application shall
be reviewed in accordance with Chapter 400, Article XVI Sign Regulations. Notwithstanding,
the Director of Community Development may approve temporary signage totaling twenty-four
(24) square feet in the form of a banner or portable sign. Properties with multiple street
frontages may have such signs totaling twenty-four (24) square feet on each frontage.
g. Upon conclusion of the Special Event, the site must be restored to its
previous condition within 24 hours.
h. The City may inspect, as may be necessary, to ensure compliance with
this Section and all other ordinances relating thereto.
3. Other Requirements
a. No Special Event Permit shall be issued unless all other City, County and
State licenses and permits required for the Special Event have been issued. These licenses
and permits include but are not limited to business license, Missouri liquor license, County liquor
license, City liquor license, County Health Department, City electrical code and fire code. It is
the responsibility of the Special Event Permit applicant to ensure all licenses and permits are
timely obtained.
b. The Special Event shall comply with noise control provisions found in
Chapter 230 of the Code of Ordinances.
c. The Special Event shall comply with all applicable City, County, State and
Federal health, safety, environmental and other applicable requirements.
4. Denial of Special Event Permit
The Director of Community Development shall have the authority to deny a Special Event
Permit Application based on incomplete information or if, in the opinion of the Director of
Community Development, the proposed Special Event will have a negative impact on the
health, safety and general welfare of the community. In addition, the Director of Community
Development may deny a Special Event Permit Application if the applicant has failed to comply
with the requirements of any previously issued Special Event Permit.
5. Appeals of Permit Denial
An applicant may appeal a denial of a Special Event Permit within ten (10) days of the decision
by the Director of Community Development to the City Council. The City Council shall, at its
next regularly scheduled Council meeting at least ten (10) days after the applicant’s appeal to
the City Council, consider the facts relevant to the denial of the Permit and either shall uphold
the denial or reverse the decision of the Director of Community Development.
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