Fillable Creepside Food Or Retail Vendor Application 2019 (City of Gahanna)

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Creepside Food Or Retail Vendor Application 2019 (City of Gahanna)

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2019 CREEPSIDE FESTIVAL VENDOR APPLICATION
Saturday October 19, 2019
Creekside Park & Plaza, 118 Mill Street
City of Gahanna Parks & Recreation
Hurry! Space is Limited—Deadline for application is October 3!
Completing application does not guarantee approval.
Vendors will receive a confirmation of acceptance/decline by 5:00pm, October 4.
Vendor application is only for organizations or businesses reselling a product. Trick or treat trail participants should complete the
“Trick or Treat Trail Application”
Company Name __________________________________ Contact Person ________________________________
Street Address or PO Box___________________________________________________________________
City_________________________________________ State________________ ZIP_____________________
Phone Number____________________________ Email Address_________________________________
__
___ Food Vendor $160
Is power required, circle one Yes ____No ____
Amount of power requested ___________
(1)-20amp circuit courtesy electric provided
Additional power is $25 per 20 amp circuit
Running water not available.
_____ Food Non-profit food vendors $80 reduced fee per space (Must provide 501(C)3 proof and provide same
items as above depending on category)
Is power required, circle one Yes____ No ____
Amount of power requested ___________
(1)-20amp circuit courtesy electric provided
Additional power is $25 per 20 amp circuit
Running water not available.
_____ Craft or Retail vendor $110: Non-food related vendors, i.e. craft, henna, merchandise;
Is power required, circle one Yes____ No ____
Amount of power requested ___________
(1)-20amp circuit courtesy electric provided
Additional power is $25 per 20 amp circuit
Running water not available.
_____ Craft or Retail Non-profit vendors $55 reduced fee per space (Must provide 501(C)3 proof and provide
same items as above depending on category)
Is power required, circle one Yes____ No ____
Amount of power requested ___________
(1)-20amp circuit courtesy electric provided
Additional power is $25 per 20 amp circuit
Running water not available.
T
ype of food OR item being sold (Gahanna Parks & Rec has the right to prohibit any item(s).)
1)
__
_________________ 2) ___________________ 3) ___________________ 4) ___________________
Vendor Policies & Procedures 2019 2
APPLICATION CONTENT
In order to obtain a vendor license from the Gahanna Department of Parks & Recreation the following items are needed.
Gahanna Department of Parks & Recreation vendor application;
1. Franklin County Board of Health Food Service Permit (if applicable);
2. Mifflin Twp Fire Dept. inspection (if applicable);
a. Inspections are required if using a temporary structure larger than 120 sq. ft.
b. Cooking with an open flame, gas or propane
3. Completed W9 (if applicable);
4. Proof of obtaining City income tax filing number or exemption for the City of Gahanna from the Regional Incom
e
T
ax Authority (RITA) (only required for Non-Profits);
5 Proof of current insurance coverage not less than $100,000.
6 Current certificate for Proof of Bureau of Workers Compensation (if applicable).
7 Picture of trailer/pushcart or diagram of tent set up.
Ap
plication will be considered once received and notified of acceptance/denial by 5:00pm October 6, 2019; no vendor
may operate their business until the permit has been issued and distributed prior to start of the festival.
I
have read, understood, and accepted all the vendor information and regulations regarding my application to be considered to be
part of the 2019 Creepside Festival.
S
ignature ____________________________________ Date____________________________
Mail/Drop off: Contact:
City of Gahanna (614)
3
42-4368
Department of Parks & Recreation (614)
3
42-4351 fax
Attn: Zac Guthrie zac.guthrie@gahanna.gov
200 S. Hamilton Rd. www.gahanna.gov
Gahanna, OH 43230
Vendor Policies & Procedures 2019 3
Vendor Policies & Procedures
For Gahanna Department of Parks & Recreation
PURPOSE
It is the purpose of these policies and procedures to regulate and control the number and type of Vendor businesses
operating in the City of Gahanna Parks in order to protect the health, safety and general welfare of the citizens of
Gahanna. It is additionally the intent of these policies and procedures to regulate these businesses to protect the natural
environment of the City owned parks, to promote the health of and avoid the degradation of the all parks. In creating these
policies and procedures it is further the purpose of the City to ensure the quality and appearance of the parks while
offering beneficial amenities for the citizens of Gahanna and the users of said facilities.
DEFINITIONS
1. “Park” means any publicly owned property designated by the City of Gahanna as a Park.
2. "Vendor" means any individual who "operates." Vendor does not include any individual who "operates" in th
e
c
apacity of a volunteer.
3. "Operate," “operates,” or "operations" means the act of selling, bartering, offering for sale, exposing for sale at
retail or wholesale, or giving free samples of any goods, wares, merchandise, chattels, vegetables, fruits,
foodstuff of any other description, any drink or other substance for human consumption; or any commodity or
service or other article upon any street, road, alley, doorway, sidewalk, or upon vacant lots or other tracts of land,
or from place to place.
4. "Special Event" means any activity or gathering or assemblage of people upon the public right-of-way for whic
h a
per
mit to operate by any City department must be issued or an event organized by the City of Gahanna.
5. "Management Area" means a park preserve or park zone, which is designated as being controlled by th
e
D
epartment of Parks & Recreation.
6. "Pushcart" means a vehicle propelled by human power, which has been specifically designed for the sale or
barter of goods and services. Vehicles not specifically designed for the sale or barter of goods or services
including by way of example and not by way of limitation racks, wheelbarrows, dollies, grocery carts, baby
carriages, tables, chairs, benches, cabinets, or other furniture and boxes, buckets, tubs, or other containers or
devices which normally rest on the ground whether or not wheels have been attached shall not be licensed as
pushcarts
.
7. "Tricycle" means a three-wheeled pushcart propelled by human power upon which any person may ride which is
equipped with pneumatic tires more than fourteen (14) inches in diameter.
8. “Tent” means any type of shade structure less than 120 sq ft. A larger tent is possible if granted writte
n
per
mission from Director of Parks & Recreation with appropriate permits.
9. “Director” means Director of Parks & Recreation or designee.
PROPOSAL REVIEW
The following general provisions apply to the proposal review of Vendor businesses in any City of Gahanna park:
1 D
uring any given time of the year, the Director of Parks & Recreation may request proposals from Vendors for
operation within any City of Gahanna park management area;
2 Upon reviewing of all proposal request, the Director may choose a Vendor business to operate within the
management area at any given time;
3 If none of the proposal requests are acceptable by the Director, then the Director can choose to have no Vendor
businesses operate;
4 Complete discretion is granted to the Director of Parks &Recreation when selecting the Vendor business to
operate in any City of Gahanna park;
5 Any person who submits a proposal request for consideration must procure the proper permits from the
Department of Parks & Recreation and abide by these policies and procedures as well as all police, fire and
health codes or provisions.
Vendor Policies & Procedures 2019 4
PROPOSAL CONTENT
In order to obtain a vendor license from the Gahanna Department of Parks & Recreation the following items are needed.
Gahanna Department of Parks & Recreation vendor application;
1. Franklin County Board of Health Food Service Permit, City of Columbus Food truck permit, State of Ohio mobile
food license or other valid permit allowing the sale of items (if applicable);
2. Mifflin Twp Fire Dept. inspection (if applicable);
a. Inspections are required if using a temporary structure larger than 120 sq. ft.
b. Cooking with an open flame, gas or propane
3. Completed W9 (if applicable);
4. Proof of obtaining City income tax filing number or exemption for the City of Gahanna from the Regional Incom
e
T
ax Authority (RITA) (only required for Non-Profits);
6 Proof of current insurance coverage not less than $100,000.
7 Current certificate for Proof of Bureau of Workers Compensation (if applicable).
8 Picture of trailer/pushcart/truck or diagram of tent set up.
LICENSE REFUSAL
The Department of Parks & Recreation may refuse to issue licenses if any of the following is found to be true:
1. The applicant has made a false statement as to any matter in the application;
2. The applicant or his prospective employer has violated any provision of this policy within the last three (3) years;
3. The applicant is under 18 years of age;
4. The applicant has not complied with all applicable regulations of this or any other City agency, as well as those of
the state and federal governments;
5. Any other reason for which a license may be refused as provided in various sections of the City of Gahanna
C
odified Ordinances.
LICENSE SUSPENSION, REVOCATION
Licenses issued may be suspended or revoked by the Department of Parks & Recreation for one or more of the following
reasons:
1. F
raud, misrepresentation or bribery in securing a license or during the course of business; or,
2. Violation of any provision of this chapter;
3. Failure to display the identification card as is required by subsequent sections of this chapter;
4. Failure to notify the Department of Parks & Recreation of a change of address within ten (10) days of such
c
hange; or
5. Failure to have valid permits or licenses required by the Department of Health or any other City, township, state or
federal agency; or
6. Conviction of any criminal or traffic offense while operating, or conviction of any criminal offense involving theft or
fraud; or
7. For any of the reasons which could have been grounds for refusing to issue the original license; or
8. Operating or working for any unlicensed Vendor; or
9. Possessing, selling or distributing intoxicating liquor, beer or illegal substances such as illicit drugs and/or dru
g
par
aphernalia.
U
pon the suspension or revocation of any license, such license shall immediately be removed from public view and shall
be returned to the Department of Parks & Recreation within seven (7) days of such suspension or revocation unless a
stay is granted by the Director of Parks & Recreation until further review.
TRANSFER OF LICENSE, IDENTIFICATION CARD
No license, identification card or decal issued by the Department of Parks & Recreation shall be assigned or transferred
by the named licensee to any other individual or organization.
DISPLAY OF IDENTIFICATION CARD
Each Vendor shall conspicuously display on the outside of their clothing, at all times while operating, the identification
card furnished with such Vendor license.
Vendor Policies & Procedures 2019 5
GAHANNA PARKS OPERATION
V
endors shall not:
1. Operate at any park during the hours of summer camp.
2. Operate in a park that has an open concession stand (i.e. Academy, Headley, McCorkle Parks, G
ahanna
M
unicipal Golf Course, City of Gahanna Aquatic Facilities, etc).
3. Operate on any property owned by the Gahanna Jefferson School District property or any other property not
owned or managed by the City of Gahanna.
4. Obstruct pedestrian or vehicular traffic upon any walkway or other public right-of-way. Leaving less than five (5)
feet of space available for pedestrian traffic on any walkway shall be considered obstruction of pedestrian traffic.
5. Sell, barter, offer or expose for sale any goods or services to occupants of vehicles whether parked or in moti
on
w
hich may be located in parking lots adjacent to the Creekside Plaza or on roads, alleys and streets.
6. Possess, sell or distribute intoxicating liquor, beer or illegal substances such as illicit drugs and/or drug
paraphernalia.
7. Operate on any sidewalk or trail.
8. Operate from any motor or animal-propelled vehicle or tricycle on any road, street, alley or parking lot.
9. Display, use, advertise or store any merchandise or service from, in, or on any telephone or other utility pole, tree,
planter, trash container, parking meter, or any other sidewalk fixture.
10. Display, use, advertise or store merchandise or service from, in, or on any box, bucket, cooler, tub or other
container unless attached or carried on a push cart, or from any table, chair, bench, cabinet or other furniture of
any kind, or from any rack, dolly, wheelbarrow, grocery cart, baby carriage, stroller, easel, hand cart or blanket
unless authorized by the Director of Parks & Recreation.
11. Place or permit to be placed in any waterway any noxious or deleterious material or any material which may affect
the use or enjoyment of such waters for recreational or natural park use.
12. Place or permit to be placed on any ground area or cover, water of any source derived from the operation of the
V
endor business.
13. Operate on frozen surfaces of any waterway.
14. Wash or wax any portion of the Vendor pushcart at any park.
15. Leave a pushcart at any park during the hours of sundown to 7:30 a.m.
Vendors shall:
1. Operate only in areas designated by the Director of Parks & Recreation.
2. Operate using only authorized and licensed trailer, pushcarts and/or tents
.
3. Be
responsible for own utility needs (electric, water, grey water, gas, etc.).
4. Be responsible for keeping the area within twenty-five (25) feet of their operation free and clear of any litter
caused by such operation. When two or more Vendors occupy overlapping areas of litter control, they shall b
e
jointly responsible for the overlapping area.
5. Operate away from utility poles, electrical outlets or other structures as not to obstruct access to them.
6. Operate only during the hours of 8:00 a.m. and sundown and other times as designated by the Director of Parks &
Recreation.
7. Have a fire extinguisher as required by the Mifflin or Jefferson Township Fire Department. Inspection of your fir
e
ex
tinguisher will be at the discretion of the Mifflin or Jefferson Township Fire Department. All cooking operations
shall provide a sufficient number of portable fire extinguishers to afford adequate fire safety as determined by the
fire officials.
8. Post cost of all items for sale.
PUSHCART REQUIREMENTS
1. Pushcarts shall not be:
a. More than four (4) feet in width; including wheels; or
b. More than nine (9) feet in length, of which not more than six and one-half (6-1/2) feet of length shall b
e
us
ed for the display, storage, or preparation of items for sale or barter;
c. More than six and one-half (6-1/2) feet in height;
d. Canopies, umbrellas or other covers attached to the pushcart may not extend more than eight and one-
half (8-1/2) feet nor less than six and one-half (6-1/2) feet from the ground and shall not exceed eight (8)
feet in width;
i. Such canopy, umbrella or cover shall not be used for display of merchandise purpose;
e. No item shall be placed or affixed on any pushcart in such a manner so that the combined height of th
e
i
tem and the pushcart exceeds six and one-half (6-1/2) feet or the combined width of the item and the
pushcart exceeds four (4) feet.
Vendor Policies & Procedures 2019 6
2. P
ushcarts shall have:
a. A minimum of two wheels;
b. A litter container affixed thereto; such container shall be of at least one (1) gallon capacity;
c. An attached braking mechanism or device shall be capable of locking the wheels while not in motion;
d. Enclosed sides made of a hard, sturdy, non-transparent, non-cloth substance securely and permanently
attached to the pushcart frame. Such sides shall have a finished appearance. “Finished” shall mean
pai
nted, stained or varnished unless sides are made of stainless steel, cast iron, or a fiber glass or plastic
material manufactured in a colored condition;
e. A permanently affixed handle capable of propelling and controlling the pushcart;
f. A fully operating certified, portable fire extinguisher;
g. Been designed with flame retardant materials. This is not required but highly recommended.
TENT REQUIREMENTS
1. Tents shall:
a. Not be larger than 120 sq ft;
b. B
e anchored without stakes (use weights).
TRAILOR/TRUCK REQUIREMENTS
1. Trailers/Trucks shall:
a. Not be larger than 8’ wide x 20’ long x 9’ high.
INSURANCE REQUIREMENTS
Prior to the issuance of any license, the owner of any point of sales cart/trailer/tent/table must provide current evidence of
insurance for the operations of their business. The limit of this policy shall be not less than one-hundred thousand dollars
($100,000) for any one incident and shall be combined single limit insurance coverage from an insurance company duly
licensed to transact such business in the State of Ohio. No deductible amount shall be allowed from this policy in an
amount greater than two hundred fifty dollars ($250.00).
ALCOHOLIC BEVERAGES PROHIBITED
1. No Vendor shall knowingly possess, with the purpose to consume or sell, any intoxicating liquor or beer, and wine
as defined in Ohio R.C. Chapter 4301 while being in or upon any portion of any City of Gahanna park.
2. It is unlawful for any Vendor to knowingly attempt to sell intoxicating liquor or beer in any park.
3. The City of Gahanna Police Department will be notified of such violation and dealt with according to policy and the
Vendor will be ordered to cease all operation immediately and will not be eligible for operation within the City of
Gahanna if found to be in violation.
ENFORCEMENT
Any law enforcement officer or Department of Parks & Recreation staff member authorized to enforce this policy who
observes any violation of this policy may lawfully order such individual to cease using a pushcart or operate Vendor
business until the violation is corrected.
I
f the individual fails to obey the lawful order to cease using the pushcart within a reasonable time, the officer or staff
member may make a written complaint to the Director of Parks & Recreation in addition to any other remedy provided by
law. Absent extraordinary circumstances, a reasonable time shall be considered five (5) minutes.
I
f, the Director of Parks & Recreation determines that the owner or operator of the pushcart did fail to obey this chapter or
any other lawful order, the Director of Parks & Recreation may suspend or revoke the license of that pushcart, Vendor
business.
Vendor Policies & Procedures 2019 7
VENDOR APPLICATION (NOT TRICK OR TREAT TRAIL APPLICATION)
Completing application does not guarantee approval. Vendors will receive a confirmation of
acceptance/decline by 5:00pm, October 4th
OWNERS NAME:
BUSINESS NAME:
BUSINESS ADDRESS:
CITY: STATE: ZIP:
BUSINESS PHONE: ALT. PHONE: TAX ID:
E-MAIL:
CREEPSIDE FESTIVAL: OCTOBER 19, 2019 11:00am-3:00pm
Requested items to sell:
Requested park location and dates:
Un
it selling from: Pushcart Tent Trailer/Truck Table
I have read and understand the conditions of this permit and have the authority to enter into this agreement
and agree to abide by the conditions of this permit.
Owner Applicant Date
The G
AHANNA, DEPARTMENT OF PARKS & RECREATION
Hereby enters in to an agreement with for the operation as a vendor at Gahanna
Creepside Festival during the hours of 11:00am-3:00pm, October 19, 2019.
The terms of this agreement and its associated licenses are valid from to
______________________.
Event Supervisor Date
Department of Parks & Recreation
Office Use
Only:
Fire Dept. FCBH GDP&R
License # Permit # Permit #
Ins COI
Rec’d
License
valid dates
Amount Paid
Vendor Policies & Procedures 2019 8
GDP&R PERMIT #________________
VENDOR LICENSE
OWNERS NAME:
BUSINESS NAME:
BUSINESS ADDRESS:
CITY: STATE: ZIP:
BUSINESS PHONE: ALT. PHONE: TAX ID:
E-MAIL:
This license has been issued in accordance with City of Gahanna, Department of Parks & Recreation Vendor
Policies & Procedures and is subject to revocation or suspension for cause and is not transferable.
EXPIRATION DATE __________________________
_____________________________ _______________________________
DATE ISSUED DIRECTOR, PARKS & RECREATION
THIS LICENSE MUST BE DISPLAYED AT ALL TIMES
---------------------------------------------------------------------------------------------------------------------
Authorized items for sale:
Vendor Policies & Procedures 2019 9
HOLD HARMLESS CLAUSE
For and in consideration of the opportunity to participate as a vendor for the City of Gahanna,
Department of Parks & Recreation, I, for myself, my heirs, executors, and administrators, acquit,
discharge and covenant to hold harmless the City of Gahanna, its successors, its officers, employees,
servants, and agents of and from any and all actions, claims, causes of actions, claims demands,
damages, costs, loss of services, expenses and compensations, on or account of or in any way growing
out of any and all personal injury or property damage which may result to me as a result of participation
as a vendor. I/We have read and agree to the vendor application and related department policies,
including the right to use my photograph or image with or without my name, both single and in
conjunction with other persons or objects for any and all purposes, including, but not limited to, private
or public presentations, advertising, publicity and promotions relating thereto.
AP
PLICANT (S) SIGNATURE(S):
__________________
__________
____________________________
PR
INT NAME(S):
__________________________
__________________________
D
ATE: _____________________________
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Completed 15 July 2020

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