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Covid 19 Exposure Control Plan (North Island College)

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1
COVID-19 Exposure Control Plan
REV. REASON FOR REVISION
ISSUE
DATE
ISSUED
BY
1.0 This document replaces the COVID-19 Safety Plan (June 2020) to align
with new
Ministry of Advanced Education, Skills and Training
guidelines, and new NIC format.
Jan 26, 2021
Manager of
Health &
Safety
2
Contents
1. Purpose ................................................................................................................................ 3
2. Scope ................................................................................................................................... 3
3. Responsibilities .................................................................................................................... 3
3.1 North Island College ..................................................................................................................... 3
3.2 Supervisors .................................................................................................................................... 3
3.3 Faculty and Employees ................................................................................................................ 4
3.4 Health & Safety Services ............................................................................................................. 4
4. Hazard Identification and Risk Assessment (HIRA) .............................................................. 4
5. Implementing Safe Work Practice ........................................................................................ 6
5.1 Measures to Date .......................................................................................................................... 6
5.1 Steps for New Program, Service, or Operation (or Changes to Existing) ............................ 7
Appendix 1 – Control Measures Implemented by Type ....................................................................... 8
1. Elimination Controls ......................................................................................................... 8
2. Engineering Controls ....................................................................................................... 8
3. Administrative Controls .................................................................................................... 8
4. Personal Protective Equipment (PPE) .............................................................................. 8
Appendix 2 – Use of Non-Medical Masks .............................................................................................. 9
Appendix 3 – Control Measures Implemented by Service, Program, and Operation Areas......... 10
Facilities ..............................................................................................................................................
10
A
dministrative Areas ......................................................................................................................... 10
Campus Transportation .................................................................................................................... 10
Communication .................................................................................................................................. 11
Cleaning and Sanitizing .................................................................................................................... 11
Education and Delivery ..................................................................................................................... 11
Food Services and Catering............................................................................................................. 12
International Students ....................................................................................................................... 12
Student Services – Including Libraries ........................................................................................... 12
First Aid ............................................................................................................................................... 12
Retail Services ................................................................................................................................... 12
Campus Visitors ................................................................................................................................. 12
Appendix 4 – General Meeting Room Space Safety Plan for COVID-19 ........................................ 13
Appendix 5 – Procedure for Visiting Guest during COVID-19........................................................... 15
Appendix 6 – Building Entrance Screening Poster ............................................................................. 16
A
ppendix 7 – Guidance in the Case of Potential Exposure ............................................................... 17
Appendix 8 – Steps for Safe Implementation of New Programs, Services, or Operations (or
changes to existing) ......................................................................................................... 18
Appendix 9 – Space Utilization Form (Space-Specific Procedure if required) – for New
Programs, Services, or Operations (or changes to existing) .................................... 19
3
1. Purpose
COVID-19 is an established human pathogen that causes mild to severe respiratory illness. It is
transmitted through person-to-person contact. WorkSafeBC requires that BC employers develop a
COVID-19 safety plan that outlines the policies, guidelines and procedures they have put in place to
reduce the risk of COVID-19 transmissions in the workplace. North Island College’s (NIC’s) COVID-19
Exposure Control Plan addresses this requirement, focused on protecting NIC employees, students,
contractors, and visitors from exposure to the COVID-19 virus in compliance with all regulatory
requirements.
2. Scope
This COVID-19 Exposure Control Plan applies to all North Island College employees, students, contractors,
and visitors to the campuses.
3. Responsibilities
3.1 North Island College
North Island College is committed to providing a safe and healthy environment for all our employees,
students, visitors, and contractors. To meet this commitment, NIC will
• Maintain the premises in a way that protects the health and safety of all people
working, learning, and visiting at the sites
• Work with management, staff, employees, and unions on the development and
implementation of the Safety Plan
• Ensure that the tools, equipment, and resources are available to support the
implementation of the Safety Plan
• Provide supervisors with the necessary support and training to carry out their duties
as outlined in the Safety Plan
3.2 Supervisors
For the purpose of this document, supervisors include Administrative Leads, Deans, Associate Deans,
Managers, Directors, and others working in a supervisory capacity. Supervisors are responsible for,
• Ensuring the health and safety of all employees under their direct supervision
• Understanding their roles and responsibilities outlined within the COVID-19 Exposure
Control Plan and ensuring their responsibilities are met
4
• Ensuring that workers under their supervision have received adequate instruction on
the hazards associated with COVID-19 and the associated control measures put in
place to control those hazards
• Ensuring that work is planned and conducted in a manner that minimizes the risk of
exposure to employees and students
• Staying at home if they feel ill or are exhibiting any signs or symptoms of COVID-19
3.3 Faculty and Employees
Every employee has the right to know about the hazards within their workplace, the right to
participate in the health and safety activities in the workplace, and the right to refuse unsafe work.
With those rights also come the following responsibilities:
• Staying home if they feel ill or are exhibiting any signs or symptoms of COVID-19
• Attending a COVID-19 orientation with their direct supervisor to review their role in
this plan and any associated processes and procedures
• Following all requirements outlined in this plan and any associated processes and
procedures
3.4 Health & Safety Services
The Manager, Health & Safety will help guide safe practices and processes, meeting and exceeding
all PHO guidelines, through consultation with faculty and administrative leads and the development
of safety and exposure-control plans as follows:
• COVID-19 (General) Safety Plan (June 2020)
• Site-specific safety plans for Port Alberni and Mixalakwila
• Risk assessments and space-specific safety procedures for operational, program,
and student services spaces
• COVID-19 Exposure Control Plan (January 2021)
4. Hazard Identification and Risk Assessment (HIRA)
The COVID-19 virus is transmitted in several ways through large respiratory droplets when an infected
person coughs, sneezes or breathes deeply and rapidly (as in exercise). The virus can enter a host from
these droplets directly entering the eyes, nose, or mouth or when a host touches a contaminated
surface then touches their eyes, nose, or mouth. These droplets typically spread only one to two metres,
being too large to remain airborne for long, and quickly fall to the ground.
The risk of exposure to COVID-19 is directly related to the amount of virus circulating in the community.
Community transmission is monitored by public health authorities throughout BC, and the risk levels
change from region to region, based on the local exposure rate. NIC will work with local Health
5
Authorities to track the local community transmission and exposure risks and adjust our risk
assessments, policies, and practices accordingly.
Generally, risk assessment categories are designated as follows:
Low Risk Category: Activities in which people typically have no contact with others or work in
spaces where controls (such as mask use, hand sanitation, divider screens, maintenance of 2
meters of safe distancing) are in place
Medium Risk Category: Activities in which people may be regularly exposed to others in large,
well-ventilated workspaces, with controls in place and the use of Personal Protective Equipment
(PPE); however, contact with others is at times less than 2 meters of safe distancing
High Risk Category: Activities in which people may be regularly exposed to others in small, poorly
ventilated workspaces with no controls in place
At NIC, possible COVID-19 exposure exists in any interactions between employees, students,
contractors, and visitors.
To mitigate or eliminate possible exposure, each department must undertake a risk assessment to
identify risk levels for the environment and tasks performed by its employees, students, or visitors. The
risk assessment will help determine if there are specific safe work practices required for the
environment and determine the level of controls needed to improve the line of defense against
exposure.
The types of controls implemented are based on a hierarchy as outlined below.
HIERARCHY OF CONTROLS
NIC will implement COVID-19 controls based on the hierarchy of controls
model. The hierarchy of controls model strives to implement higher level
of controls as a first line of defense. When the highest level of control is
not practicable, NIC will utilize a mixture of lower level of controls to
control the risk in the workplace. The highest level of control in the model
is Elimination and the lowest is PPE. NIC will endeavor to mitigate
exposure using higher level controls whenever possible. Situations that
may require lower controls are subject to review by NIC’s Oversight Safety Committee, at the
discretion of the Manager, Health & Safety.
Elimination is the first and highest level of control. For COVID-19, this means eliminating exposure to
infected people. These controls can include establishing arrangements for work/study from home,
maintaining physical distancing (2 metres) from others, rescheduling tasks to complete work
independently, and reducing or eliminating close contact between staff and students.
Engineering is second highest level of control. Engineering controls are implemented when
elimination controls are not practicable or cannot be guaranteed. These controls include installation
of physical barriers between people interacting in close settings or automating tasks to remove close
contacts between individuals.
Administrative Controls include the establishment of policies, programs, and safe work practices to
reduce risk of exposure to COVID-19. Administrative controls include cleaning protocols, hand
6
hygiene, signage, foot traffic control to encourage safe distancing between people, and alternating
work schedules.
PPE – Personal Protective Equipment is the last resort of mitigation strategy and includes using PPE
for protection against transmission. This is the lowest level of control and should never be the only
control in place. PPE includes medical-grade masks, respirators, gowns or aprons, gloves, goggles
and/or face-shields. The use of PPE is required in high-risk situations where direct contact, proximity
to others less than 2 meters is probable (e.g. students and staff completing health care practicums
or lab/practical settings).
Note that PPE is used to protect the user from possible exposure and should not be confused with
non-medical masks or face coverings. The latter are designed to protect others and do not provide
personal protection.
Examples of where these controls measures have been implemented are outlined on Appendix 1.
5. Implementing Safe Work Practice
5.1 Measures to Date
At NIC, we strive to keep risk levels as low as possible; in many low and medium risk environments,
we have been able to eliminate or significantly reduce risk through adherence to the recommended
procedures of the Provincial Health Office (PHO), as follows:
• Maintain a distance of at least 2 metres from others
• Wash or sanitize hands frequently and avoid touching the face
• Stay home when not feeling well
• Wear a mask or other form of protection like a face shield in all indoor spaces where
it is difficult to maintain a safe social distance of 2 metres
Non-medical masks and face coverings are an additional measure taken to protect others in close
proximity (in addition to proper cough and sneeze etiquette, regardless of symptoms). For
guidelines on the use of non-medical masks, see Appendix 2.
Risk assessments and safety plans have been developed for specific department, program and
service areas, using the hierarchy of controls noted in Section 4, above (see also Appendix 3
). Safety
plans created for specific tasks or locations provide tailored protocols and are called, “space-specific
safety procedures”. Each one is reviewed by the H&S Committee and stored on an H&S data base.
General safety protocols and guidance documents have been established for all staff using common
meeting areas (Appendix 4) and for hosting visitors on site (Appendix 5
).
Staff and visitors are required to adhere to established safety protocols.
Administrators are responsible to ensure their employees, students and visitors are aware of and
understand the established procedures.
7
Screening questions are placed at the entrance to each building to remind community members of
their responsibility to stay home, should they have COVID-19 symptoms (Appendix 6
).
Guidance for potential exposures has been developed to outline steps to follow should a member of
the community fear they may have been exposed to COVID-19 (Appendix 7
).
5.1 Steps for New Program, Service, or Operation (or Changes to Existing)
Programming, services, and operations are in in a constant state of flux as we continue to serve
learners’ needs and respond to provincial health updates. Appendix 8
outlines process to follow for
any new programs, services, or operations (or changes to existing). Important in this process is the
determination of availability of space to be used and the subsequent completion of a Space Utilization
Form (
Appendix 9).
8
Appendix 1 – Control Measures Implemented by Type
1. Elimination Controls
By reducing the number of face-to-face contacts, NIC has eliminated the risk of COVID-19
transmission in many service and learning areas. Elimination controls put in place by NIC include,
• Modifying service delivery to rely on video conferencing, phone, email or regular mail
• Moving to digital instruction in many program areas – significantly reducing the
number of staff and students on campus
• Accommodating working from home – further reducing staff on campus (employees
working from home should read NIC’s “Work from Home” procedures available
through Human Resources)
• Alternating work schedules to reduce the number of people in an area
• Locking buildings on campus to reduce access from the public
• Alerting/informing students and visitors to self-screen for signs or symptoms of
COVID-19 exposure or illness, prior to accessing campus buildings
• Conducting financial transactions by electronic means where practical
2. Engineering Controls
NIC has instituted a number of engineering controls across our campuses including,
• Altering the work/classroom/shop/laboratory environment to create a safe space for
programs that require face-to-face learning
• Reorganizing and placing Plexiglas barriers at reception counters, payment kiosks, and
science labs
• Installing take-out windows in the bookstores
3. Administrative Controls
NIC has instituted a number of administrative controls across our campuses including,
• Installing signage across campus to encourage hand hygiene, coughing and sneezing
etiquette, and social distancing
• Installing hand-hygiene stations across campuses
• Delivering cleaning and disinfecting supplies to joint-use classrooms, administrative
areas, photocopying rooms, lunch rooms, and labs
• Producing area-specific plans
NIC has increased and enhanced cleaning protocols for all campus locations. This includes twice-
daily cleaning of common, frequently touched surfaces (see Cleaning and Sanitizing
in Appendix 5).
Offices, classrooms, labs, shops, and meeting rooms now have door signs to indicate when spaces
have been used and need to be cleaned and when they have been cleaned.
4. Personal Protective Equipment (PPE)
Medical-grade face masks and hand sanitizer are provided in building entryways at all
campuses, and face shields and lab coats are provided in applied classrooms/labs as needed.
9
Appendix 2 – Use of Non-Medical Masks
Non-medical masks and face coverings can be an additional measure taken to protect others. This is in
addition to proper cough and sneeze etiquette, even if an individual has no symptoms.
PPE is used to protect an individual from possible exposure and should not be confused with non-
medical masks or face coverings. The latter are designed to protect others in close proximity and do not
provide personal protection.
Non-medical face masks or face coverings should
• Allow for easy breathing
• Fit securely to the head, with ties or ear loops
• Maintain their shape after washing and drying
• Be changed as soon as possible if damp or dirty
• Be comfortable and not require frequent adjustment
• Be made of at least 2 layers of tightly woven material fabric (such as cotton or linen)
• Be large enough to completely and comfortably cover the nose and mouth without
gaping
Some masks also include a pocket to accommodate a paper towel or disposable coffee filter for
increased benefit.
Non-medical masks or face coverings should not
• Be shared with others
• Impair vision or interfere with tasks
• Be placed on children under the age of 2 years
• Be made of plastic or other non-breathable materials
• Be secured with tape or other inappropriate materials
• Be made exclusively of materials that easily fall apart, such as tissues
• Be placed on anyone unable to remove them without assistance or anyone who has
trouble breathing
• Be placed on desks or other surfaces once used/soiled, as this can lead to cross-
contamination
Limitations
Homemade masks are not medical devices nor personal protective equipment and are not regulated like
medical masks and respirators. Their use poses a number of limitations. The following link has
Government of Canada recommendations for properly making homemade masks as well as what to look
for when buying reusable masks: Non-medical masks and face coverings: About
10
Appendix 3 – Control Measures Implemented by Service, Program,
and Operation Areas
In keeping with the principles of hierarchy of control, NIC has instituted the following controls across our
campuses:
Facilities
Physical access to NIC facilities has been restricted in order to mitigate risks of COVID-19 transmission. The
following measures have been put in place:
• All keyed exterior doors are now locked
Exceptions are the front doors of Tyee Hall at the CV campus (to allow student
access to the bookstore and cafeteria) and the back door, leading to the parking
area, of E-Wing at the CR campus (to allow students access to the building during
class time)
• All exterior electronic lock access points are locked to the public; employees have
access with key fobs
• Office areas are accessed by staff using key fobs and hard keys
• Facilities and Manager, Health & Safety determine procedures for student access to on-
campus classes. Faculty to consult with Manager, Health & Safety prior to course starts
• Screening posters are located on or directly inside entrance doors (see Appendix 7
)
• Online Entry Check for Workers is a daily requirement prior to entering the workplace
Administrative Areas
The following measures have been put in place to ensure the safety of NIC employees in administrative
(staff-use) areas:
• Where possible, offices are not shared with other employees
• In offices that require sharing of space, barriers or physical distancing of workstations
has been achieved
• Supplies and instructions for cleaning of shared equipment has been placed into all
work areas near shared equipment
• Additional cleaning of administrative areas is ongoing
• Masks and foot-pump sanitization stations have been placed at building entry points
throughout all campuses
Campus Transportation
Transportation of NIC staff and students has been addressed to ensure the safety of all drivers and
passengers through these efforts:
• Staff have been asked to refrain from carpooling for the time being or plan to meet
virtually to avoid unnecessary driving
• When transporting students, carriers must ensure the seating area is sanitized before
and during a transport event
• Students and staff are required to wear masks during the entire trip in the vehicle and
must sanitize hands before and after entry to the vehicle
11
• Seating in busses has been limited to 1 person per row (bench) – this has almost cut in
half the amount of passengers allowed in NIC vehicles
Communication
At NIC, communications on COVID-19 have come through multiple channels to ensure information is easy
to access:
• NIC website COVID-19 page
• COVID-19 Safety Plan and COVID-19 Exposure Control Plan on the Employee Resources
Health & Safety page on the portal
• Signage has been posted in numerous locations at all campuses, directing traffic flows,
reminding to physical distance, reminding to wash hands for at least 20 seconds,
requesting self-assessment before entering college buildings
• Safety procedures have been developed and communicated to employees and
students; all procedures have been reviewed and approved by campus safety
committees
• Emails and newsletters explaining the COVID-19 mitigation plan and procedures have
been sent out to all staff
• Town Halls for the whole NIC community
• A mandatory Entry Check for Workers and digital response has been added to the main
webpage for all employees to complete before arriving at work each day
Cleaning and Sanitizing
NIC has taken great strides to ensure cleaning and sanitation is prioritized in many forms.
• Most buildings are locked to reduce the flow of public traffic through indoor spaces
• Cleaning schedules were reviewed; all high touch points and common spaces are
cleaned up to twice per day, as per provincial requirements
• Processes for cleaners working through spaces have been checked to ensure
compliance with PHO requirements
• All main entrances have foot-operated hand sanitation stations and mask dispensers in
place
• All common spaces – including kitchens, photocopy areas, classrooms and office space
– have sanitation supplies and paper towels for hand and surface sanitation
• In situations where a classroom is shared (e.g., one cohort uses the space in the
morning and another cohort uses it in the afternoon) students in the second incoming
class are provided with sanitation supplies and paper towels for wiping down their
designated desk space before use and for hand sanitation
Education and Delivery
In response to the COVID-19 virus, NIC has established the following means of sharing information across
the organization:
• COVID-19 Safety Information
button on NIC’s main webpage
• COVID-19 information page on myNIC Employee Resources Health & Safety page
• College-wide emails
12
Administrative leads are responsible for the education, orientation, and documentation of their
employees’ knowledge and understanding of this COVID-19 Exposure Control Plan.
As COVID-19 is a public health matter, information noted above is intended for all employees.
Food Services and Catering
NIC’s cafeterias are currently open for takeout options at our Courtenay and Campbell River campuses
only.
International Students
Our Office of Global Engagement is actively supporting our international students through COVID-19 and
complying with the recommendations of the PHO. Check out their Updated Travel Advisory Newsletter.
Student Services – Including Libraries
Student Services and Library access have been limited on all campuses; to access these spaces, students
must book appointments online. This allows NIC to control how many students enter the spaces at one
time and helps schedule sanitization of the spaces between appointments.
First Aid
All NIC first aid attendants received training on how to handle a first aid scenario during COVID-19.
Retail Services
NIC retail spaces have been modified to accommodate a maximum of 3 customers at any one time.
Campus Visitors
Visitors to the NIC campus must make an appointment with the person they are visiting before attending
the campus. It is the responsibility of the NIC staff member with whom the appointment is made to
ensure the visitor sanitizes hands, dons a facemask, and reviews the screening questions before entering
an NIC indoor space. Meetings must be scheduled in rooms that comfortably allow for a minimum of 2
metres safe distancing at all times.
13
Appendix 4 – General Meeting Room Space Safety Plan for COVID-19
Campus: All Building and area: All theatres and meeting rooms Date: Sept 8, 2020
PROCEDURE FOR USING AND ENERING THE MEETING ROOM SPACE:
Book the room in the normal pre COVID-19 fashion.
Check the new maximum for the space you are booking.
When sending meeting invites please remind people to wear a mask to the meeting. Do not exceed the
maximum number for the space.
Accessing the space:
1. Participants will review screening questions before entering the space.
2. Participants will wash or sanitize hands on entry and exit.
3. Participants are strongly encouraged to wear facemasks when entering and moving around the
space.
4. Sit at a designated seating spot, spots are indicated on the space map on the inside wall of the
meeting room. Once all participants are in their seats, they may remove masks. (Participants
must don masks when moving to or from their seat.)
MAXIMUM NUMBERS FOR MEETING SPACES:
Each meeting room will have a Covid19 number posted outside the meeting room indicating the
maximum number for the space. A seating arrangement will be posted inside the room. Users of these
spaces must follow these recommendations and numbers.
PHYSICAL DISTANCING:
Staying at a distance of 2 meters from others can help reduce the chance that you will inhale infected
droplets. There should be no reason in our daily work environment to be less than 2 meters from
another worker. If you do find this is the case, please have your supervisor contact the Manager of
Health & Safety to review.
HAND HYGIENE:
Performing good hand hygiene is one of the most effective ways of reducing the spread of the infection.
• Wash your hands often with plain soap and water for at least 20 seconds.
• Do not touch your face, eyes, nose or mouth with unwashed hands.
• Hand hygiene is important for everyone:
• Before and after preparing, handling, serving or eating food.
• After personal body functions (e.g., using the toilet, sneezing, coughing).
• Before and after using a mask or gloves.
• After disposing of garbage or dirty laundry.
• Whenever hands look dirty.
14
FREQUENT CLEANING AND DISINFECTION:
• We are using a sign procedure, where green means that the area has been cleaned and is ready
to use, and red means that the area was used and is awaiting cleaning. In the event that the sign
is red indicating that the area has not been cleaned, please contact the number on the bottom
of the card.
HOW COVID-19 IS SPREAD:
People are responsible to self-assess daily before coming to campus based on the screening questions
below, if you answer yes to any of the questions please call 811 and complete the self-assessment tool
online at https://bc.thrive.health/covid19/en
do not come to campus.
Screening Questions:
Do not permit other employees, visitors or students in to the area if they meet the following criteria
• Have or had symptoms of COVID-19 in the past 10 days (cough, sneeze, sore throat, fever,
difficulty breathing).
• Have travelled outside of Canada within the previous 14 days.
• Live with or have been in close contact to someone with COVID-19 (presumed or confirmed)
within the past 14 days.
Safety plan sign off: Gerald Van De Ven, CRSP
This plan has been reviewed by the site OHS committee. yes or no
15
Appendix 5 – Procedure for Visiting Guest during COVID-19
During the COVID-19 pandemic, the College is closed to the general public, while remaining open to
students. Students are following program-specific safety plans, as well as campus-wide safety
protocols.
Staff that are welcoming visitors to campus will need to ensure they are following NIC’s COVID-19
general safety protocols. The following procedure summarizes how those key protocols can be adhered
to when inviting visitors to campus.
1. All visitors should be by appointment only to limit the uncertainty of drop-in visitors. The
College has limited entry points during the pandemic. Visitors are restricted to coming to
campus for College business only.
2. A staff member will meet the visitor outside and bring them intothe building, and
ensure the visitor has reviewed the COVID-19 screening questions and can answer
“no” to all the questions.
3. Ensure the visitor has a mask to enter common areas or hallways, and when 2 metres of
distance can’t bemaintained.
4. The visitor will be asked to sanitize hands using the foot pumpstation.
5. Once the appointment is complete the visitor will be asked to leave the space through the
entrance door.
Manager, Health & Safety for North Island College
September 17, 2020
16
Appendix 6 – Building Entrance Screening Poster
17
Appendix 7 – Guidance in the Case of Potential Exposure
Guidance for Potential Exposures
What should I do if I don’t feel well and/or have COVID symptoms?
1.
Stay home.
2.
Call 8-1-1 or your primary care provider for advice.
3.
Visit bc.thrive.health and use the self-assessment tool to determine if you require testing
4.
If you do require testing, call 1-844-901-8442 between 8:30 a.m. and 8 p.m. to book a test.
5.
Advise your instructor or supervisor if you will be absent.
What should I do if I have been in close contact with a probable/confirmed case?
1.
Island Health’s Public Health team undertakes contact tracing for all lab confirmed cases of
COVID-19. If their investigation determines you are a close contact at high risk of exposure, you
will be contacted directly by Public Health with advice on next steps.
2.
If you are not contacted by Public Health it is because you are not considered a high risk close
contact. Continue your normal activities and, as ever, monitor yourself for symptoms.
What should I do if I have been contacted by Island Health contact tracers?
1.
Follow their direction and advice diligently.
2.
Advise your instructor or supervisor if you will be absent.
What should I do if I have been in a location with a confirmed case, ex: a restaurant
but have not been contacted by Island Health?
1.
Continue with your normal activities.
2.
Check www.islandhealth.ca/covid19 for information on public exposure warnings.
3.
As we should be doing at all times, monitor yourself closely for symptoms. If you develop
COVID-19 symptoms, self-isolate and reach out for advice or testing.
4.
Advise your instructor or supervisor if you will be absent.
What should I do if I have been contacted by a student or employee who says they are
feeling sick or unwell or experiencing COVID-19 symptoms?
Tell the student or employee to:
1.
Stay home.
2.
Call 8-1-1 or your primary care provider for advice.
3.
Visit bc.thrive.health and use the self-assessment tool to determine if you require testing.
4.
If you do require testing, call 1-844-901-8442 between 8:30 a.m. and 8 p.m. to book a test.
5.
Advise your instructor or supervisor if you will be absent.
Your privacy is important!
Limit sharing your personal health information, such as COVID
testing or positive test results. Email any COVID related
information to Colin Fowler (colin.fowler@nic.bc.ca) who will
distribute information on a need-to-know basis to ensure
campus safety measures are in place.
18
Appendix 8 – Steps for Safe Implementation of New Programs,
Services, or Operations (or changes to existing)
Completes
Space
Utilization
Form
(Appendix 9)
Administrative Lead contacts Scheduling to determine
space availability, as well as maximum Covid capacity
before proceeding
Forwards Space
Utilization Form to
healthandsafety@nic.bc.ca
for review
Meets all safety
requirements?
No
H&S contacts
administrative lead
to undertake risk
assessment and
develop
Space Specific Safety
Procedure
Are further
resources
or
lower level
controls
involved?
Yes
Oversight Safety
committee reviews
plan
and proposed controls
Yes
No
H&S signs space
utilization form
with the Space
Specific Safety
Procedure, if
required and files
Yes
Are resources/
controls
approved?
No
H&S sends approved space utilization form (and space specific
safety procedures if required) to administrative lead to proceed
with activity as outlined, and forwards copies to the campus
safety committee
Appendix 9 – Space Utilization Form (Space-Specific Procedure if
required) – for New Programs, Services, or Operations
(or changes to existing)
Please contact Health & Safety at healthandsafety@nic.bc.ca
if you have any questions.
Section 1 – General Info
1. Administrative Lead:
2. Campus or Location:
3. Room Number:
4. Registered COVID Capacity:
(contact Scheduling if unknown)
5. Program/Course/Service:
6. Dates: Start:
End:
7. Days & times: Monday Time
Tuesday Time
Wednesday Time
Thursday Time
Friday Time
Saturday Time
Sunday Time
Section 2 – Space Utilization
1. Maximum participants to use space at one time:
(include instructor(s), if applicable)
2. Identify entry and exit building doors:
3. Identify entry and exit classroom/space doors:
4. Seating setup (e.g. standard lecture {max capacity}, lab stations):
5. Designated break sites (e.g. lunchroom or workspace):
If No, or Don’t know, proceed to Section 3
If Yes, will the maximum # of participants using the
space adhere to the existing plan, as well as the
requirements of the COVID-19 Exposure Control Plan?
• If No, or Don’t know, proceed to Section 3
• If Yes, skip Section 3, sign the bottom of the form
and forward to healthandsafety@nic.bc.ca
19
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Section 3 – Preliminary Risk Assessment
1. Is there an existing Safety Procedure (Plan) for this space?
(check Safety Plan inventory at CR, CV, PA)
If No, or Don’t know, complete questions 2 - 5
If Yes, skip to the bottom, sign the form and
forward it to healthandsafety@nic.bc.ca
2. Can the maximum number of people maintain 2 meters of
safe distance, once seated/at their station?
3. Are the participants able to wear masks while circulating
within the space?
4. Can participants perform ongoing hand sanitization throughout
the course of activities or contact with shared surfaces?
5. Are participants able to review screening questionnaires prior
to entering or using the space?
Once complete, please sign and forward to healthandsafety@nic.bc.ca
Signatures:
Administrative Lead
Date
Manager, Health & Safety
Date
20
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Covid 19 Exposure Control Plan (North Island College)

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Completed 5 February 2021

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