Important information for students
The regulations of the Faculty of Graduate Studies apply to all
students enrolled in graduate programs at York University.
Students must enroll in courses in a timely manner – if, for
some unavoidable reason, a student needs to:
• Add a course beyond posted dates
• Drop a course beyond posted dates
• Request a late grade change
• Request a course extension,
• Request a change to an audit
Permission for any of the above must be requested through
their graduate program using a Faculty of Graduate Studies
Course Transaction Form. Faculty of Graduate Studies Course
Transaction Form must be completed in full. The request must
be within the current academic year.
Students are fully responsible for the download, completion,
and submission of the form to their graduate program.
Students must attach any correspondence (including medical
documentation) that supports their request at the time of
submission.
Information for graduate program
Do not accept incomplete form – student is to complete form
in full and to obtain approvals from course directors.
Definitions - program use only
Date grade to
be submitted by
course director
This date is assigned by program. This
is to be 30 days after date arrived at by
agreement between student and course
director of when work is to be submit-
ted unless course director indicates that
they will be unable to submit a mark
within that time period.
Important: Students must have been registered active for
term in which the course transaction is being requested.
Incomplete forms will be returned to the program by R.O.
After processing by program
Program to send to Graduate Records, Registrar’s Office
Bennett Centre for Student Services, W223. Program to notify
student of status.
Definitions
Student ID York student number
Program Name of graduate program student is
registered: e.g., Sociology, Chemistry,
etc.
Degree & level
of study
Indicate degree level currently active:
Masters program or PhD program
Current status Indicate whether Full or part time
Course number
& credit
Must be provided in full – MUST include
program: e.g., POLI 6740.6
Catalogue
number
A catalog number is the 6 digit number
attached to a course
Term Both term and year must be included,
must be within current academic year
Course Director
Approval
(Print name
and provide
signature or
attach separate
confirmation)
This field must be signed by course
director (or if unable to sign then
student must attach correspondence
(email, memo, or letter) from course
director indicating agreement and
proposed date for submission of work.
Date Work To Be
Submitted by
(Student must
consult course
director to
arrange)
This information is to be included when
requesting a course extension - this
date is to be arrived at by agreement
between the student and the course
director. If course director is unable to
sign form then student must attach
correspondence (email, memo, or
letter) from course director indicating
agreement and proposed date.
Course Transaction Form - Information
Course Transaction Form, 11/2020
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