Community
Improvement
Grants
2020-2021
Starting in 2019, the Stayton City Council allocated money from
the General Fund to the Neighborhood Improvement Grant
program. The previous Community Grants and the Neighborhood
Improvement Grant have now been combined in the Community
Improvement Grant Program.
This initiative is designed to improve communication between
neighborhoods and City government, to forge partnerships to
address neighborhood issues, and to support non-profit
organizations that provide services to Stayton residents. The grant
program is intended to fund items such as landscape
improvements, neighborhood social events, and public art
installations.
This is a competitive grant program. Applications are reviewed by
the City staff and selected grants are awarded by the City Council.
Grant amounts are expected to be in the range of $1,000 to $5,000
each.
HOW TO USE THIS PACKET
This packet includes the Community Improvement Grant Application
form. Applicants should review the packet and ensure that they have
the relevant information on hand to complete the application form.
Please email dfleishman@ci.stayton.or.us
with questions.
WHO CAN APPLY?
Non-profit tax-exempt organizations or groups of at least three
neighbors may apply for funding for projects that benefit a clearly
defined geographic area within Stayton city limits. A group of
neighbors must authorize one individual to manage the grant
contracts and funds.
FUNDING REQUIREMENTS
Community Improvement Grant money comes from the FY20-21 City
budget. Money became available on July 1, 2020 and must be
disbursed and spent before June 30, 2021.
PROGRAM AND PROJECT OBJECTIVES
The funds may be used by applicants for programs and projects in
the following categories. Grant applications may include
components of any or all of the categories. No category is prioritized
higher than another for receiving funding.
Support of Programs and Services for Stayton residents The
funds may be used to support services or programs that provide
a direct benefit to residents of the City of Stayton. This may
include social services, youth programs, or senior programs.
Grants will not be awarded for general operational expenses. (An
example of a successful application in this category was partial
funding from the City for signage at the new location of the
Stayton Community Food Bank.)
Neighborhood Improvement Projects - The funds may be used to
improve the shared space within a neighborhood or strengthen
neighborhood identity. This may include items such as landscape
improvements and maintenance, signage, natural features
management, benches, painting, or certain exterior
improvements. (An example of a successful application in this
category was partial funding for the repair and reconstruction of
the wall along the perimeter of a portion of the Westown
neighborhood.)
Neighborhood Livability Initiatives - Funds may be used to pro-
vide education and outreach opportunities that strengthen the
social connections in a neighborhood, increase safety, address a
neighborhood challenge or conflict or serve senior or low-income
residents. (An example of a successful application in this
category was funding for the Stayton Community Emergency
Response Team for equipment and supplies to assist during
emergencies.)
PROPOSAL REVIEW CRITERIA
1. Realistic Budget. To what extent does the budget presented by the
application appear realistic to meet the objectives of the project?
Maximum score 20
2. Promotes Livability of a Neighborhood. To what extent will the
project improve a defined neighborhood within the City? Maximum
score 25
3. Benefit to Stayton Residents. To what extent will the project
provide a direct benefit to residents of the City or to what extent
will the direct or indirect beneficiaries of the project be Stayton
residents? Maximum score 25
4. Project is not part of ordinary operations of Organization. To what
extent is the project new or an expansion of the group’s usual
activities? Maximum score 20
5. Applicant Contribution to Budget. Demonstrated level of support
from the neighborhood in terms of matching funds and/or in-kind
contributions (volunteers or donations) Maximum score 10
HOW TO APPLY
The Community Improvement Grant Application is available on the
City’s website at www.staytonoregon.gov
Electronic submissions
are required.
Completed applications are due by 5 p.m. on
November 27, 2020
.
Email submittal
: dfleishman@ci.stayton.or.us
For additional information on the program, contact Dan Fleishman at
dfleishman@ci.stayton.or.us
or 503-769-2998.
2020-21 Community Improvement Grant Application
The Community Improvement Grant Program is a financial assistance tool that funds projects and programs for non-
profit organizations and neighborhood groups throughout Stayton. The program has been designed to forge
partnerships to address neighborhood issues, and provide services to Stayton residents.
Project Name Date Submitted
Contact Information
Please provide information for a primary and secondary contact for this project, as well as information about the
organization or neighborhood association behind the project.
Two contacts are required for all applications
.
Primary Contact
Street Address
Primary Contact Email
Phone Number
Secondary Contact
Street Address
Secondary Contact Email
Phone Number
Other neighbors part of group Geographic Location (ex: Westown, Pioneer
Meadows, etc.)
Project Description
Please provide 1) A brief summary of the program or project to be completed; 2) The nature and makeup of your
neighborhood and how many people will directly benefit from the program or project; 3) Who the program or project
will benefit; and 4) What need, issue or goal the program or project will address. Be sure to describe how the project
ties into the “Proposal Review Criteria” outlined on the first page. Include a separate document if necessary.
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Project Budget
Grant Amount Requested Cash Match In-Kind Donation
(Please attach a Budget Worksheet to describe cash matches and
in-kind donations.)
Total Budget
Who will be responsible for managing the financial accounts and record-keeping required to receive grant payments?
Name Street Address
Email Phone Number
Have you applied, or do you intend to apply for other City grants for this proposed project or program? Yes No
If yes, which grant programs?
Scope of Work
Proposed Start Date Proposed Completion Date
Please describe how the program or project will be carried out. Include a proposed timeline and information about
individuals who will be organizing and accomplishing the work.
Reminder
: Community Improvement Grant money
comes from the FY20-21 City budget. Money becomes available after July 1, 2020 and must be disbursed and
spent before June 30, 2021.
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