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City of Rockville
Rocktobierfest
Artisan Application
Event Overview
The fourth annual Rocktobierfest is set for Saturday, October 3 from11 a.m.- 5 p.m. in Rockville Town Center.
The event features live music with German-themed performances, local breweries, kids activities, an
artisan/presenter area and food. The event is expected to draw 3,000 visitors.
2020 Application & Deadline Calendar
Application Deadline
Friday, August 14
Notification of Acceptance/Decline
Friday, August 21
Booth Payment Due
Friday, September 4
Booth Assignment and Arrival Information
Friday, September 18
Rocktobierfest
Saturday, October 3
11 a.m. -5 p.m.
Booth Fees
Booth fee includes a 10’x10 tent, a table and two chairs. If accepted, payment of the booth fee is needed to
secure your spot at the event. Do not submit booth payment with application.
Item
Cost
Description
10’x10’ booth space
$150
Includes a 10’x10’ tent, a table and two chairs
Maryland Tax ID
All artisans are responsible for collecting and reporting proper state sales tax. A Maryland Tax ID # is required
to participate as a artisan in this event. (If a temporary MD Tax ID # is needed, call the Maryland State Retail
Tax Division at 410-767-1543 or 410-767-1531.)
Event Food License
If the item(s) you are selling food items, you will need to complete a TEMPORARY FOOD SERVICE
LICENSE APPLICATION. For more information visit: http://www.montgomerycountymd.gov/HHS-
Special/LandRLicensingSpecialFood.html.
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Event Rules and Regulations:
Artisans must be 18 years of age or older.
All work exhibited at the event must be of the quality/type shown in the images submitted to the jury.
Each artisan is limited to one booth and may not share booths.
Artisans must be present for the duration of the event.
Items for sale may not be priced higher than $300.
Priority will be given to those who sell Oktoberfest-themed items.
There is no internet access or electricity at the event.
All decisions made by the Jury are final.
Artisan may not supply their own tent/sidewalls. Artisan must supply display weights.
Booth placement is at the discretion of event organizers.
Artisan agrees to remove all materials/decorations from booth and agrees to return space back to the
condition as it was received by artisan. Artisans shall not remove booth exhibit until the event is over.
Rocktobierfest is held rain or shine.
If accepted, booth payment must be sent via cash or check by no later than Friday, September 4. All fees
are non-refundable.
Booths will be visited periodically throughout the festival by show officials to ensure compliance with the rules.
Artisans will be required to remove all work that is not in compliance. Persistent violation of the rules will
result in expulsion from the event and ineligibility for future City of Rockville events.
If you have any additional questions, please contact:
Mail E-mail: Aknox@rockvillemd.gov
Rocktobierfest
Attn: Amanda Knox Fax: 240-403-9368
111 Maryland Ave.
Rockville, MD 20850 Phone: 240-314-8604
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Rocktobierfest
Artisan Application
Applications are due by Friday, August 14.
Business Name: ________________________________ Contact Name: _______________________________
Address: __________________________________________________________________________________
City: ____________________ State: ____________ Zip: __________ Phone: __________________________
Email: ____________________________________________________________________________________
Website: __________________________________________________________________________________
Maryland Tax ID Number: ___________________________________________________________________
(A tax ID is required to sell your items. If you don’t have a number, call Maryland State Retail Tax Division at 410-767-1543 or 410-767-1531)
Product Description: (Describe in detail): ______________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
Are items Oktoberfest related? □Yes □ No
What is the average price for your items? $_________
Experience: (please list three events where you have sold your product)
1)________________________________________________________________________________________
2)________________________________________________________________________________________
3)________________________________________________________________________________________
Referred by: ______________________________________________________________________________
Image submission
Submit two images of your items, and one of your booth layout. All images must be an accurate representation
of your items and not manipulated in any way. Images can be sent via e-mail to aknox@rockvillemd.gov. All
images must be high quality Jpg images.
Retail Price
Image #1
$
Image #2
$
Image #3
$
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RELEASE AND SIGNATURE
By signing this application, I am verifying that the work meets the event rules and regulations as set forth
in this document. The City of Rockville, Rocktobierfest event does not carry insurance to cover theft, loss, or
damage to work or personal property, or against personal injury. I understand that I shall be responsible for the
security and safekeeping of all my equipment, property, merchandise or other at all times during the duration of
Rocktobierfest. I understand that I have been advised to obtain my own insurance if necessary. I agree to
indemnify and hold harmless the Mayor and Council of Rockville, which includes its elected and appointed
officials, officers, consultants, agents and employees, its agents, successor, and assigns, from any and all claims,
suits, demands, actions, causes of action, damages, expenses, liabilities, and attorney’s fees, arising in any way
from my activities and the actions or inaction of my agents or employees. I shall be responsible for all damage to
persons or property, which occurs or is a result of its conduct and shall take proper safety and health precautions
to protect all employees and members of the general public. I shall be responsible for claims of liability, loss or
damage which may be attributable in whole or in part to its’ negligence or misconduct, excepting however such
claims or damages as may be attributable to the direct or willful negligence of the City, its officers, agents or
employees.
My signature indicates that my application is complete and includes all required materials to be submitted
with this contract. I agree that images submitted for jurying are accurate representations of my sale items.
I have read and understand the requirements for participation in Rocktobierfest on Saturday, Oct. 3, 2020.
I agree to abide by the rules, policies, and guidelines of Rocktobierfest and understand that failure to follow
these regulations may result in the expulsion from this year’s event, and/or from future events, at the sole
discretion of the City of Rockville.
I understand that the City of Rockville takes photographs and video of the Rocktobierfest for possible use
in future City of Rockville publications, applications, website pages, and for any other public relations
purposes. I understand that no compensation is provided to individuals who appear in photo or video media.
If accepted, I agree to have the City of Rockville process my booth fee, therefore agreeing to participate
in the Rocktobierfest. I also agree to the use of my images by the City of Rockville for promotional purposes
and for display on the Rockvillemd.gov website.
I understand and agree that this signed application will act as my contractual agreement to participate in
Rocktobierfest, should my work be accepted by the jury.
__________________________________________________________________________________________
Signature of Applicant Date
__________________________________________________________________________________________
Printed Name
Please send applications to the City of Rockville by Friday, August 14:
Mail E-mail: Aknox@rockvillemd.gov
Rocktobierfest
Attn: Amanda Knox Fax: 240-403-9368
111 Maryland Ave.
Rockville, MD 20850 Phone: 240-314-8604
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