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CP 3.3.2 STUDENT DISCIPLINE Related Board of Trustees (Craven Community College)

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CP ‒ 3.3.2
STUDENT DISCIPLINE
Related Board of Trustees Policy: BP 3.3
OPR: Vice President for Students
Approval: August 2011
Revision: February 6, 2018, August 27, 2019
STUDENT DISCIPLINE
The College publishes a Student Code of Conduct (Code) to educate individuals about their rights and
responsibilities as members of the student body. When a student’s conduct departs from the expectations
delineated by the Code (with the exception of Academic Honesty, which is addressed by College
Procedure 3.3.1) and adversely affects the College’s teaching and learning environment, this Procedure
sets forth appropriate student sanctions and disciplinary actions that may be used to resolve the behavior
and guide students to learn from their mistakes.
When practical, minor infractions of the Code should be handled informally. An instructor or staff
member, upon observing unsatisfactory behavior, should provide verbal or written guidance to the student
in a manner that facilitates learning and promotes improved student conduct. Formal disciplinary steps
may be reserved for addressing repeated or more serious Code violations.
College disciplinary proceedings may be instituted against a student charged with violation of a law if the
violation occurred at the College or College-sanctioned activities – or was of such nature as to impact the
College. Additional proceedings under this procedure may be carried out prior to, simultaneously with, or
following, civil or criminal proceedings that take place off-campus.
If an incident is judged to be of such a nature that a student poses a potential threat to the safety of the
College, the Craven County Sheriff’s office, in consultation with the College’s Vice President for
Students or President, may issue a College “no-trespass order.” This order bars the student from campus
grounds and activities. The duration of the order may be indefinite, for a specific length of time, or until
specified conditions are met. For purposes of this procedure, a “no-trespass order” has the effect of
bypassing steps one through seven listed below and immediately implementing the step eight sanction of
a disciplinary suspension from the College, for the duration of the order.
Nothing in the Procedure shall be construed in derogation of the College’s Title IX policies and guidance
which shall take precedence over any and all other College Policies or Procedures in the case of sex-based
discrimination, sexual harassment, sexual violence, dating or domestic violence, stalking, or abuse in
which any College student is the alleged victim. All such incidents should be reported to the College’s
Title IX Coordinator, the Deputy Title IX Coordinator, or the Clery Compliance Officer. Any questions
or issues regarding applicability of Title IX shall be resolved by the College’s Title IX Coordinator.
Disciplinary Procedural Steps
1. Filing of Written Complaint. Disciplinary action may by initiated by a complaint in writing
filed by any member of the College community, including members of the faculty and the student body.
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2. Administrator Receipt of Complaint. The complaint shall be filed with the Dean of Student
Services or designee.
3. Preliminary Investigation. The Dean of Student Services or designee shall initiate an
investigation, gathering signed statements and interviewing appropriate persons.
The Vice President for Students, or designee, shall approve any interim changes in a student’s
academic status necessary to facilitate the investigation or to protect the involved parties.
The Dean of Student Services may require students to appear for an interview or to give a written
statement.
Failure to cooperate or impeding the investigation (not complying with the official and proper
order of a duly designated College authority or agency) may subject a student to disciplinary
action. Disciplinary holds may be placed on class attendance, re-enrollment, or upon the
academic record of any student who fails to cooperate with Dean of Student Services’
investigation.
4. Initial Determination. After completing the preliminary investigation, the Dean of Student
Services or designee may:
Dismiss the complaint as having been unsubstantiated, or
Determine that the complaint is supported by reliable evidence. The Dean of Student Services
will then refer the case to a disciplinary committee.
5. Formal Notification to Student of Complaint. The Dean of Student Services or designee shall
provide written notification to the student, advising the student of the complaint and the student’s rights
under this Disciplinary Procedure. To ensure that a student’s rights to due process are preserved, the
following essential legal elements will be made available to the student:
Written notice of the allegation(s), with a summary of the information obtained by the
preliminary investigation.
Applicable references to the College’s Policies and Procedures, including the Student Code of
Conduct.
The opportunity to correspond or personally appear before an administrative representative or
adjudicating body to present evidence on his or her behalf.
The right to a prompt written decision regarding the allegation(s).
Information regarding the available appeal procedures.
Upon notification, the student may elect, after meeting with the Dean of Student Services, to
accept the findings of the preliminary investigation. In this event, the Dean will make a decision
regarding any appropriate sanction(s), if any, to be made against the student.
6. Disciplinary Committee. The Dean of Student Services, within three working days of the
notification to the student, will appoint a disciplinary committee. The committee will consist of three
members from among the faculty and staff, who are selected by the Dean. The Dean will serve as a non-
voting ex-officio member of the committee and as the hearing examiner. The committee shall complete
its investigation and make a final determination within five working days of appointment.
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The disciplinary committee will conduct a careful and thorough review of all the facts concerning
the alleged offense.
The student shall have the right to submit written evidence and/or appear in person to present
evidence.
A two-thirds vote of the committee shall be required to assess a guilty determination for all or
part of the allegation(s); otherwise, the student will be absolved and the case closed.
Upon reaching a guilty determination, the committee shall recommend, also by two-thirds vote,
any sanction(s) to be given to the student.
7. Committee Report. The committee shall prepare a final written report of its investigation, which
will include a description of the allegation, a summary of evidence considered, a summary of witness
statements, the committee’s disposition of the case, and as applicable, any recommended sanction(s). The
Dean of Student Services will review the report. The Dean may:
Concur with the committee findings, and approve the recommended sanction(s).
Concur with the committee findings, and modify the recommended sanction(s). The Dean, based
on his/her leadership judgment of the case circumstances, may reduce or remove some or all the
sanctions recommended by the committee. The Dean may not impose a sanction that is more
severe than those proposed by the committee.
Non-concur with part or all of the committee findings or recommended sanction(s). The Dean
will return the case to the committee for further consideration. Should the Dean non-concur with
the second committee report, the case will be referred to the Vice President for Students for final
disposition.
8. Sanctions. Upon concurring with the committee report, the Dean of Student Services will
communicate, in writing, to the student the case disposition and impose the approved sanction. College
sanctions are listed below in ascending order of severity. Multiple sanctions may be imposed.
Oral Warning. For the least severe cases, a meeting between the Dean of Student Services and
the student takes place. The meeting should be an opportunity for the student to learn from
his/her mistake and to plan proactive steps that will prevent recurrence.
Written Warning. The Dean of Student Services presents a warning letter to the student. The
letter will outline the nature of the case, its severity, and warn of the consequence of subsequent
Student Code of Conduct transgressions.
Directed Sanctions. The Dean of Student Services presents a sanction letter to the student. The
letter will outline the nature of the case, its severity, and warn of the consequence of subsequent
Student Code of Conduct transgressions. The letter will identify specific student privilege and
activity restrictions and the duration of these restrictions. The Dean shall select sanctions in a
manner that they re-enforce desired student behaviors and deter future misconduct.
o Educational Project in Lieu of Sanction. The Dean of Student Services and the student
may agree upon an educational project to be completed by the student in the place of the
proposed sanction(s). The project must be of educational value, must offer a positive
learning experience, and must be scoped appropriately as to not negatively impact the
student’s educational progress. The project should offer the student the opportunity to
learn from past errors and to channel energies to more appropriate endeavors. The Dean
and student must agree on the project terms, completion timeline, and any success
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rubrics. Should the student fail to complete the project as agreed, the Dean shall impose
the original sanctions. Successful completion of the project closes the disciplinary case.
Disciplinary Probation. The student is excluded from all extracurricular activities and clubs for a
period not to exceed one year. The student is also not eligible to hold or run for office in any
College student organization.
o Educational Project in Lieu of Probation. The Dean of Student Services and the student
may agree upon an educational project to be completed by the student in the place of the
proposed probation. The project must be of educational value, must offer a positive
learning experience, and must be scoped appropriately as to not negatively impact the
student’s educational progress. The project should offer the student the opportunity to
learn from past errors and to channel energies to more appropriate endeavors. The Dean
and student must agree on the project terms, completion timeline, and any success
rubrics. Should the student fail to complete the project as agreed, the Dean shall impose
the original probation period. Successful completion of the project closes the disciplinary
case.
Disciplinary Suspension. The student is prohibited from enrolling or participating in all College
academic and student programs for up to one year. The suspension may include a “no-trespass
order,” imposed for the duration of the suspension, as circumstances warrant.
Dismissal. The student is terminated from all status at the College indefinitely. The dismissal
may include a “no-trespass order,” as circumstances warrant. The dismissal may include a
timeframe and conditions by which the student may apply for readmission in the future.
In addition to sanctions, the Dean of Student Services may require the student make financial
restitution for the damage or loss of College property that was directly caused by the student’s violation
of the Student Code of Conduct. Terms and conditions of the restitution will be communicated to the
student in writing, and the amount shall be limited to the actual monetary cost of the damage or loss to the
College. The written notification will include that the student’s failure to make restitution in a timely
manner will result in consequences including, but not limited to, an academic hold on student registration
and transcripts or imposition of any of the foregoing sanctions.
9. Student Appeals. Upon notification of the committee findings and the proposed sanction(s), the
student may appeal the decision to the Vice President for Students. The appeal must be made in writing,
using Form 3.3.2a., “Student Appeal – Discipline,” to the Vice President for Students within five working
days of the date of the Dean of Student Services’ notification. Any proposed sanction(s) will not take
effect pending the Vice President’s decision.
The Vice President for Students will review the written case record, the conclusions reached, the
proposed sanction(s), and may choose to interview any persons deemed relevant to the review. Upon
completing the review, the Vice President for Students will notify the student of the appeal decision:
Affirming the committee conclusions and the Dean of Student Services’ decision. The Vice
President for Student’s decision is final, and any sanction(s) are immediately imposed.
Reducing any or all of the proposed sanctions. The Vice President for Students’ decision is
final, and the reduced sanction(s) are immediately imposed.
Returning the case to the committee and the Dean of Student Services for further
consideration.
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Over-ruling the committee’s findings and/or the decision of the Dean of Student Services.
The Vice President for Students’ decision is final and the case is dismissed.
Student appeals involving a “no-trespass order” are appealed to the President of the College,
rather than the Vice President for Students. The order remains in effect pending the President’s decision.
Notice to Parents or Guardians of Minor Students. Notifications to the parents or guardians of minor
students will be made consistent with the Family Education Rights and Privacy Act (FERPA). The
College will notify the applicable high school principal of students enrolled in Early College or Career &
College Promise programs when an imposed sanction will limit or prevent the student from completing
the high school course of instruction.
Records of Case Proceedings. Records of disciplinary proceedings, to include disposition of the case,
are maintained by the Dean of Student Services. As required, a separate case record may be maintained
by the College’s Title IX Coordinator, the Deputy Title IX Coordinator, or the Clery Compliance Officer.
Return to Table of Contents
FORM 3.3.2a. Student Appeal – Discipline Page 1 Revision: August 2019
STUDENT APPEAL – Discipline
Students should refer to College Procedure 3.3.2, “Student Discipline,” which describes the steps taken to address allegations
of misconduct—how reports are made and investigations conducted; how decisions are rendered; sanctions that may be
imposed; and student due-process rights, including appeal.
STUDENT INFORMATION
Student Name:
Student ID:
Date of Appeal:
TYPE OF APPEAL
(Appeal must be made within seven (7) working days of the prior decision or appeal.)
Appeal of Decision Appeal of Imposed Sanction Appeal of Both Decision and Sanction
Student Signature:
Date:
FORM 3.3.2a. Student Appeal – Discipline Page 2 Revision: August 2019
RECEIPT OF APPEAL
(Appeals of decisions including a “no-trespass order” are appealed to the College President;
all others appeals are to the Vice President for Students.)
Received By (Name):
Date Received:
Position Title:
(Check all that apply; provide detailed information in narrative section and attach pages as needed.)
☐ Review of student case file (including any prior appeals)
☐ Review of new written information from appealing student (attach pages)
☐ In-person interview with appealing student Date: ________________
☐ In-person interview(s) with additional individuals
☐ Student(s) ☐ Faculty ☐ Staff ☐ Other
☐ Review of new written information received from ☐ Student(s) ☐ Faculty ☐ Staff ☐ Other
APPEAL REVIEW NARRATIVE
(Decision within seven (7) working days of the date the appeal was received.)
☐ STUDENT DISCIPLINE DECISION IS AFFIRMED AND FINAL.
☐ Review of case history and submitted evidence, including new evidence submitted, supports finding that
previous decision was correct and appropriate.
☐ Student appeal was limited to restatement of previous information; no new information was provided.
☐ STUDENT DISCIPLINE DECISION AND/OR SANCTIONS ARE MODIFIED. This decision is final.
Review of case history and submitted evidence, including new evidence submitted, supports finding that
previous decision was partially flawed or disproportionate, as follows:
☐ STUDENT DISCIPLINE DECISION IS RETURNED TO DEAN OF STUDENTS FOR FURTHER
CONSIDERATION. (Student may appeal the subsequent decision.)
☐ STUDENT DISCIPLINE DECISION IS OVERTURNED. CASE IS DISMISSED.
Review of case history and submitted evidence, including new evidence submitted, indicates the previous
decision was flawed or inappropriate.
Signature:
Date:
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Completed 26 July 2020

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