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CITY OF BRIDGEPORT, CONNECTICUT (City of Bridgeport)

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CITY OF BRIDGEPORT, CONNECTICUT
The City of Bridgeport, CT is now accepting submissions for the position of
Administrative Assistant (Health)
Salary and Benefits: $62,000.00 per year. This position includes a comprehensive benefits package.
This summary provides a brief overview of the benefits available to regular full-time municipal employees;
depending on the employee group some of these benefits may include: retirement pension administered by
CMERS (Connecticut Municipal Employees Retirement System), health insurance (medical, dental, vision,
prescription), life, disability, paid leave, paid holidays, 457(a) deferred compensation plan (employee paid),
and other voluntary employee paid benefits.
To Apply: Please email a cover letter, resume, supplied application and three (3) professional
references (name & contact only) to COB.Jobs@bridgeportct.gov.
Position is open until filled. (Any/all changes to this opening shall be at the discretion of the City of
Bridgeport).
Municipal Profile
The City of Bridgeport is located in Fairfield County at the mouth of the Pequonnock River on Long
Island Sound. It is boarded by the towns of Trumbull to the north, Fairfield to the west, and Stratford to
the east; with an approximate population of 147,000, 50,367 households, and a population density of
9,226 residents per square mile. The City has a Mayor-City Council form of government. The City’s
Mayor is the chief executive officer of the City and serves four-year term(s). The City Council, which
acts as the City’s legislative body, consists of twenty (20) members elected for two-year terms
GENERAL STATEMENT OF DUTIES:
Provide office services and support such as answering and directing telephone calls and visitors, writing memos and
correspondence, scheduling meetings, maintaining records and files, maintaining office supplies, and maintaining the
office budget. Assist department head by coordinating office service activities such as personnel actions, and record
keeping.
ILLUSTRATIVE DUTIES:
1. General office duties, including but not limited to: answering and directing telephone calls,
distributing mail, preparing mailings, maintaining records and files, preparing reports, making copies,
faxing and maintain office equipment.
2. Manage the daily schedule of the Director; working closely with the Director to ensure efficient and
timely calendaring of internal/external meetings and conference calls.
3. Coordinate and facilitate logistics for the Director’s public appearances, meetings, conferences.
4. Anticipate the Director’s needs and proactively assemble the appropriate people and resources to
solve problems.
5. Field incoming requests and prioritize tasks for the Director.
6. Provide support in the preparation for meetings: gathering materials, printing materials, confirming
meetings, sending out meeting logistics and call information
7. Form trusting relationships with Director's team and contacts, including governmental agencies and
private funder.
8. Draft executive-level correspondence, external presentations, spreadsheets and other documentation
for stakeholders and funders, etc.
9. Handle complex assignments where problem solving, independent data collection and creativity are
required.
10. Analyze departmental operating practices such as recordkeeping systems, forms control, suggestion
systems, personnel and budgetary requirements to create new systems or to revise established ones.
11. Prepare reports using the above data, including conclusions and recommendations for solution of
administrative problems.
12. Exercise excellent judgment and discretion with highly confidential information.
13. Manage contacts for Director, prioritizing key communications and contacts.
14. Collate agenda items for meeting agenda items; take detailed meeting minutes and ensure distribution
of minutes in a timely manner.
15. Work cross-functionally to ensure communication is efficient and clear between teams
16. Manage logistics for departmental and/or inter-office meetings
17. Responsible for collecting and submitting for approval, all time sheets, bills for the division and/or
other expenses associated with the department under the direction and approval of the Department
Authority.
18. Order office supplies and maintain inventory.
19. Specialized services which are specific to the department (e.g. health data analysis, grant
deliverables/reports, assignment of caseloads).
20. Perform other duties as deemed necessary.
ADDITIONAL DUTIES AND RESPONSIBILITIES
Other administrative and management tasks may be assigned as appropriate.
• Additional duties may be required that are particular to the department.
MINIMUM EDUCATIONAL REQUIREMENTS
High School diploma plus six (6) years of demonstrated clerical or administrative experience,
OR
Two (2) years of college with specialization in business or public administration and three (3) years of demonstrated
clerical or administrative experience performing executive support in a corporate or governmental environment.
EXPERIENCE
Six (6) years of progressively responsible clerical or administrative experience with a High School diploma, or three
(3) years of responsible clerical or administrative experience performing executive support in a corporate or
governmental environment with two (2) years of college and a specialization in business or public administration.
KNOWLEDGE, SKILLS AND ABILITIES
• Must be highly proficient in a variety of computer software applications: Microsoft Word, Excel, PowerPoint
and other Office applications as necessary.
• Ability to organize, prioritize and plan/schedule work tasks to meet deadlines.
• Must be able to interact professionally and communicate effectively with individuals at all levels of
government as well as the public.
• Excellent verbal and written communication skills.
• Strong analytical skills.
• Good knowledge of standard bookkeeping practices
• Strong statistical analysis skills using MS Excel or propriety statistical software (SPSS,SAS, R, STATA).
• Bilingual language skills (usually English-Spanish) are advantageous.
• Must possess the ability to handle sensitive and confidential situations.
LICENSES AND CERTIFICATIONS
A valid Connecticut Driver’s License may be required for transportation between various sites.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands and work environment characteristics described here are representative of those that
must be met by an employee to successfully perform the essential functions of this job. Reasonable
accommodations which do not cause undue hardship may be made to enable individuals with disabilities to
perform the essential functions.
• While performing the duties of this job, the employee is frequently required to walk, sit and talk or hear.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral
vision, depth perception and the ability to adjust focus.
• While performing the duties of this job, the employee occasionally works in outside weather conditions.
The employee is occasionally exposed to wet and/or humid conditions, fumes, or airborne particles.
This job description is not, nor is to be intended to be, a complete statement of all duties, functions,
responsibilities and qualifications which comprise this position.
An Equal Opportunity Employer MF/AA/DIS
For further information and contact:
CIVIL SERVICE COMMISSION 45
LYON TERRACE
BRIDGEPORT, CT 06604
TELEPHONE: 203-576-7103
CITY OF BRIDGEPORT, CONNECTICUT
CIVIL SERVICE COMMISSION
CITY HALL • 45 LYON TERRACE • BRIDGEPORT, CONNECTICUT 06604
Employment Application
Position Applied for Date
APPLICANT INFORMATION
Last Name
First
Name
M.I.
Mailing
Address
Apartment/Unit #
City State ZIP
Phone E-mail Address
Commercial
Drivers License
(CDL) (Yes/No)
CT Drivers
License
(Yes/No)
Are you a citizen of the United States? YES NO If no, are you authorized to work in the U.S.? YES NO
Have you ever worked for the City of Bridgeport
before?
YES NO If so, when?
EDUCATION
High
School
Address
From To Did you graduate? YES NO Degree
College Address
From To Did you graduate? YES NO Degree
Other Address
From To Did you graduate? YES NO Degree
REFERENCES
Please list three professional references.
Full Name Relationship
Company Phone
Address
Full Name Relationship
Company Phone
Address
Full Name Relationship
Company Phone
Address
Administrative Assistant (Health)
PREVIOUS EMPLOYMENT
Company
Phone
Address
Supervisor
Job Title
Responsibilities
From
To
Reason for Leaving
May we contact your previous supervisor for a reference? YES NO
Company
Phone
Address
Supervisor
Job Title
Responsibilities
From
To
Reason for Leaving
May we contact your previous supervisor for a reference? YES NO
Company
Phone
Address
Supervisor
Job Title
Responsibilities
From
To
Reason for Leaving
May we contact your previous supervisor for a reference? YES NO
DEMOGRAPHICS
Fo
r purposes of Affirmative Action, we are requesting that you fill out the data below. This data will in no way
b
e used to influence your possible selection for any position. The purpose of collecting this data is statistical
and
may
help this office to determine whether advertising is reaching all segments of the community.
GENDER:
FEMALE
MALE
ETHNICITY:
WHITE
ASIAN
BLACK or AFRICAN AMERICAN
AMERICAN INDIAN or ALASKA NATIVE
NATIVE HAWAIIAN or PACIFIC ISLANDER
TWO or MORE RACES
OTHER
IN CASE OF EMERGENCY, PLEASE NOTIFY:
Name:
Name:
Relationship:
Relationship:
Home Phone:
Home Phone:
Work Phone:
Work Phone:
Cell Phone:
Cell Phone:
DISCLAIMER AND SIGNATURE
Signature
Date
I certify that all information supplied on this application is accurate and truthful to the best of my knowledge. I understand that any
misrepresentation of facts is cause for refusal of employment and/or termination of employment.
I understand that, if I am hired as a seasonal or part-time employee, I am not eligible for any City of Bridgeport sponsored benefits.
In the case of an emailed application, entering your name above will constitute an electronic signature. You may be asked to sign this
application in person if you are offered a position with the City of Bridgeport.
It is the policy of the City of Bridgeport to employ, train, compensate, and promote individuals without regard to race, religion, national
origin, sex, sexual orientation, age, disability, veteran status, or other characteristics protected by law.
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Completed 22 January 2021

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