FLORIDA POLYTECHNIC UNIVERSITY
EXPENSE CARD PROGRAM
CARDHOLDER AGREEMENT
I AGREE TO THE FOLLOWING REGARDING THE USE OF THE FLORIDA POLYTECHNIC
UNIVERSITY PURCHASING CARD ASSIGNED TO ME FOR OFFICIAL UNIVERSITY BUSINESS
ONLY:
1. I understand that I am being entrusted with an important financial tool and will be making financial
commitments on behalf of the Florida Polytechnic University and that I will use the ECard for
authorized business purposes only.
2. I understand that under no circumstances will I use the ECard to make personal purchases either for
others or myself. Personal purchases may result in disciplinary actions up to and including termination
of employment and prosecution to the extent permitted by law.
3. I am an employee in good standing with the University and will follow Florida Law, purchasing policies
of the Florida Polytechnic University, and the established guidelines for using the ECard. Failure to do
so may result in either revocation of my card privileges and/or other disciplinary action.
4. I have read, understand and will follow the Expense Card User Manual/Certification Training Program
directives.
5. I will turn in all receipts and charge documentation and enter into Workday. I understand that any
and all ECard transactions must be finalized and approved in Workday by my Cost Center Manager
no later than (15) working days total after my ECard transaction was executed.
6. I acknowledge that university policy does not permit me to make or approve purchases on behalf of the
University from a business entity in which I, my spouse or child have a material financial (more than
5% of stock or assets) or managerial interest (officer, director, partner or proprietor). I agree that I
will NOT make such purchases with the ECard.
7. I have a valid FL Poly email address and agree that I will read all ECard related emails that I receive.
8. I agree that, should I violate the terms of this Agreement, I will be subject to disciplinary action up to
and including termination of employment. If I have made any unauthorized purchases I will reimburse
the University for all charges and costs related to the collection of such charges. Additionally, any such
charges that I owe the University may be deducted from any money which would otherwise be due and
owing me, including salary or wages, in accordance with Florida Polytechnic University FPU Reg.
7.007Employee Debt Collection.
Director of Procurement or Designee (Print)
10/17/2017 - V3
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