Fillable Business Continuance Plan Aug2017 (Hawkes Bay Regional Council New Zealand)

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Business Continuance Plan Aug2017 (Hawkes Bay Regional Council New Zealand)

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Country of origin: NEW-ZEALAND
File type: PDF

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Core activities Maximum accepted outage

Core activity 1.............................................................................................................................................................................................................................................................................................................................................................................................................................................

Core activity 2.............................................................................................................................................................................................................................................................................................................................................................................................................................................

Core activity 3.............................................................................................................................................................................................................................................................................................................................................................................................................................................

Core Activity 1 This box refers to the essential roles, equipment and supplies for this core activity

Essential roles and skills

Task Skill set / qualication Sta with skill set Alternative options

................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................

Essential equipment

Task Equipment

Key Contact

Essential supplies

Task Supply Alternative options

Business Continuity Plan

This plan has been developed to protect sta, clients and suppliers. This plan will be implemented following an emergency event that

disrupts our business as usual. It will be reviewed annually and a hard copy kept o premises

Please use Adobe Reader to edit this document as some other PDF readers will not allow you to save or print your information

Alternative options

Key Contact

Business Name

(Sample eg. Taking online orders)

2 days

Taking Online Orders

Tracking request

Systems knowledge

All

Temp staff

Tracking Request

computer

pen & paper

Michelle Beedell

Tracking Request

Electricity

Generator

Internet connection

HB Hire centre

Fibre

Core Activity 2 This box refers to the essential roles, equipment and supplies for this core activity

Essential roles and skills

Task Skill set / qualication Sta with skill set Alternative options

Essential equipment

Task Equipment Alternative options

Essential supplies

Task Supply Alternative options

Key Contact

Core Activity 3 This box refers to the essential roles, equipment and supplies for this core activity

Essential roles and skills

Task Skill set / qualication Sta with skill set Alternative options

Essential equipment

Task Equipment Alternative options

Essential supplies

Task Supply Alternative options

Relocation Options

Location Advantages Disadvantages

Providers of Relocation Options

Facility Company Main phone Other phone Email Address

Key Contact

Insurances

Insurance Type Provider Policy Number

Insurance Provider and Brokers

Company Main phone Other phone Email Address

Delegated Authority

Person with delegated authority

Relationship to business

People with Delegated Authority

Name Mobile phone Other phone Email Address

Contact Details

All sta

Name Role Mobile phone Other phone Email Address

All sta continued

Name Role Mobile phone Other phone Email Address

Key Customers

Company Main Contact Main phone Other phone Email Address

Key Suppliers

Supply Company Main Contact Main phone Other phone Email Address

Neighbouring Businesses

Company

Main Contact Main phone Other phone Email Address

Providers of alternative equipment/supplies

Equipment Company Main phone Other phone Email Address

Utility Providers

Type Company Main phone Other phone Email Account Number

Electricity ..........................................................................................................................................................................................................................................................................................................................................

Gas ...........................................................................................................................................................................................................................................................................................................................................

Phone ................................................................................................................................................................................................................................................

Mobile ................................................................................................................................................................................................................................................

Internet ................................................................................................................................................................................................................................................

Software ................................................................................................................................................................................................................................................

Security ..........................................................................................................................................................................................................................................................................................................................................

Information Backup formats

Information type Method Location

Emergency Response Plan

P

Our business has an emergency response plan

P Our sta know where to evacuate to during a re.

P Our sta know to Drop, Cover and Hold during an earthquake, before assessing the situation and taking

appropriate actions.

P If our business is located in a tsunami zone, our sta know where to evacuate to after feeling a long or strong

earthquake.

P Our sta have get-away kits to assist them evacuating for a tsunami or walking home after an earthquake.

P Our organisation has stored water and emergency supplies.

P Our sta have been provided with their own household preparedness plan template.

Business Continuity Plan completed and backed up Scheduled practice dates

Date ............................................................................................................................................................. Date .............................................................................

Date .............................................................................

Further Information

Congratulations on completing your Business Continuity Plan.

The next step is to reduce the risks your business faces. Please list ve things that you will do to make your sta and business more resil-

ient in an emergency. Some ideas are back up your data and documents in the cloud, x fasten and forget items in your workplace, do a

tsunami evacuation practice, check your insurance cover, purchase a generator.

P ..................................................................................................................................................................................................................................................................

MEMORANDUM OF UNDERSTANDING

Memorandum of Understanding between:

and

have agreed to provide support under such circumstances and subject to the terms of this agreement.

This agreement sets out the responsibilities of both parties in an event posing a risk to business continuity.

Agreement

• In an event posing a risk to business continuity, the Parties agree to support each other, where possible, with the

provision of facilities and/or equipment.

• The Parties will pay each other for this support at reasonable rates. Due to the urgency of the situation, it may be

necessary to negotiate payment after support has been provided.

• Support may be provided without charge.

• Agreement to use each other’s services/facilities will be between Managers of the facilities named or respective

Incident Controllers during an event.

• The Parties will treat each other’s facilities and equipment with care and respect and to a standard reasonably

expected in the circumstances.

• The Parties will comply with all relevant law and professional standards when using the other’s facilities and

equipment.

Signed

Signed ............................................................................................................................................................................................ Manager Date ..................................................................................

page 11

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