Fillable Application Form And Guidance Notes Aug2018 (Peterborough City Council)

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Application Form And Guidance Notes Aug2018 (Peterborough City Council)

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Page 1 of 23

PETERBOROUGH CITY COUNCIL

For office use only:

GROWTH AND REGENERATION DIRECTORATE

File Reference: A12 - -

HIGHWAYS ACT 1980

APPLICATION FOR: (tick as appropriate)

Section 38 Road Adoption

Agreement

Section 278 Highways Works

Agreement

Combined Agreement (S38/278

or S278/38)

Note: If you are applying for both S38 and S278 areas, but do not want to enter into a combined

agreement, you must complete a separate application for each area (i.e. 1 x S38 and 1 x S278).

Please read the following before completing any part of this form:



THE CURRENT DEVELOPER GUIDANCE NOTES ATTACHED; AND



THE CURRENT PETERBOROUGH CITY COUNCIL 'ESTATE ROAD CONSTRUCTION

SPECIFICATION'

One copy of this completed and signed form together with drawings and information as specified in the

relevant sections below should be submitted in hard copy (printed) by post to:

Technical Officer (Engineering)

Peterborough Highway Services

Highway Control Team

Dodson House

Fengate

PETERBOROUGH

PE1 5XG

Plus, one copy of this completed and signed form together with drawings and information as specified

below, in a pdf format, to be submitted electronically by accessible disk / memory stick or by email to

HDTeam@peterborough.gov.uk

Sections A to G must be completed, the relevant information as listed in Sections H - T and the certificate

in Section U provided.

Failure to provide all of the essential information will result in the application being deemed invalid and held

in abeyance until all required information has been received. In the event you choose to submit the

optional items during vetting rather than prior to validation, issuing of technical approval may be delayed.

Please complete all information in block capitals

Issue 15 August 2018

Page 2 of 23

Site Location and/or

address:

Local Planning

Authority reference(s)

of the planning

permission(s) being

implemented:

FULL

OUTLINE &

RESERVED

MATTERS

DISCHARGE OF

CONDITIONS

Applicant: (The

Developer)

Contact Name

Company Name

Address

Tel. No.

Landowner: (If different

from above) See

Developer’s Guidance

Notes – Note 2.

Contact Name

Company Name

Address

Tel. No.

Issue 15 August 2018

Page 3 of 23

Agent/Design

Consultant: (if any) to

whom correspondence

should be sent – See

Note 3.

Contact Name

Company Name

Address

Tel. No.

Developer’s Legal

Representative:

Contact Name

Company Name

Address (Inc. DX)

Tel. No.

Landowner’s Legal

Representative (if

different from above):

Contact Name

Company Name

Address (Inc. DX)

Tel. No.

Issue 15 August 2018

Page 4 of 23

Principal Designer for

the purposes of the

CDM Regulations 2015

(or subsequent

revisions): See Note 4.

Contact Name

Company Name

Address

Tel. No.

Who will be responsible

for payment of the fees

associated with this

application? See Notes

5-9.

Developer

Agent/Consultant

Other (supply details)

Issue 15 August 2018

Page 5 of 23

The following sections must also be completed with the relevant documents and drawings being submitted

accompanied with a drawing issue sheet/document schedule.

COPIES

DOCUMENT

INFORMATION TO BE INCLUDED IN DOCUMENT

TICK

Essential Documents

For Validation

Planning

Decision

Notice(s) and

approved

plan(s):

REFERENCE(S):

Full or Outline and Reserved Matters Planning Approval

Decision Notice(s) including 1 copy of the site location

plan and detailed layout approved (see Note 10).

Discharge of

Condition(s) and

relevant plan(s)

or document(s)

REFERENCE(S):

Confirmation from the Local Planning Authority of the

discharge of all pre-commencement conditions

including 1 copy of any layout plans (see Note 1).

Prior to Technical Approval

Surface Water

Sewers (Anglian

Water, S104)

If applicable

REFERENCE:

Letter from Anglian Water confirming that the drainage

is to be adopted by them.

Surface Water

Drainage (IDB

or similar)

If applicable

REFERENCE:

Letter from the relevant IDB (or other enduring body)

confirming that appropriate consent has been issued to

allow discharge into their system.

Plasticity Index

Testing Results

REFERENCE:

Ground Investigation or Soils Report to justify the

Design CBR used (see Note 12).

Pre-Condition

Survey of

Adjoining

Highway(s)

REFERENCE:

Pre-Condition Survey of the existing public highway in

the vicinity of the site (see Note 13).

Construction

Management

Plan

REFERENCE:

Construction Management Plan including proposals for

temporary traffic management, phased as appropriate,

for the duration of the works and the anticipated

programme of works (see Note 21).

Street Naming

Circular

REFERENCE:

Street Naming Circular and associated drawing for the

new roads.

Issue 15 August 2018

Page 6 of 23

COPIES

DRAWING

TITLE

INFORMATION TO BE INCLUDED ON DRAWING

TICK

(see Note 15)

Essential Drawings

Swept Path

Analysis (if not

already provided

as part of the

planning

consent)

DRAWING

NUMBER(S):

Swept path analysis for the largest vehicle utilising the

proposed road / junction (see Note 14).

Plan 1 –

Location Plan

DRAWING

NUMBER:

Site location/context plan preferably to 1:1250 scale

(see Note 18).

Plan 2 – Extent

of Works

DRAWING

NUMBER:

At 1:200 scale. Based on the Engineering Layout

coloured in accordance with the standard colours

schedule (see Note 19). NB. This drawing will form the

basis of the agreement plan; therefore further copies

will be required once technical approval is given.

Engineering

Layout

DRAWING

NUMBER:

 All dwellings and garages.

 Slab levels.

 Vehicular accesses (including levels).

 Junction visibility splays.

 Forward visibility splays.

 Vehicle-to-pedestrian visibility splays.

 Street lighting column positions.

 Highway drainage layout (i.e. gullies and

connections / SuDS features) (see Note 17).

 Surface water drainage layout.

 Chainages at 10m intervals.

 Road numbering to correspond with longitudinal

sections

 Dimensions and kerb radii annotation

 The position of all street name plates being erected

as part of the development.

 The locations of any trees being planted within the

highway.

Kerbing and

Surface

Finishes

DRAWING

NUMBER:

 Different kerbing types and upstands.

 Extents of different surfacing materials /

construction.

Issue 15 August 2018

Page 7 of 23

Essential Drawings (Cont.)

Drainage

Contour Plan

DRAWING

NUMBER:

 Contours at 20-25mm spacings.

 Gullies and connections.

 Large scale extracts (i.e. 1:100 scale) of junctions,

turning heads, ramps etc with contours at 10mm

intervals.

Surface Water

Drainage Area

Plan

DRAWING

NUMBER:

 Gully or SuDS feature positions.

 Area (in m²) of the proposed public highway which

drains into each gully or feature identified.

 Chainages.

 Direction of flow arrows (if needed for clarification).

Construction

Details

DRAWING

NUMBER:

 Cross-sections of carriageway, footways, cycleways

and footpaths subject to the application clearly

showing each of the layers of the construction, their

material and thickness (see Note 16).

 Kerb details, including type, size, material, colour (if

applicable), upstand, beam and haunching with ‘U’

bars as appropriate.

 Gully (and any other highway drainage) installation

details, including materials and thicknesses.

 Street furniture – full details.

 Street name plates.

 Street lighting numbering.

 Street lighting and street name plate installation.

 Block paving around ironworks.

 Ramps – full construction details.

 Tactile paving – layout and construction.

 Tie-in details (footway and carriageway as

appropriate) for connections to the existing public

highway.

 Tree details, including (where appropriate) type of

tree, tree pit detail, tree grille and guard details and

root barrier details.

Issue 15 August 2018

Page 8 of 23

Essential Drawings (Cont.)

Longitudinal

Sections

DRAWING

NUMBER:

 Road number/name.

 Existing ground levels.

 Proposed highway centreline levels starting at

Chainage 0.000 (including those for remote

footpaths or cycleways).

 Proposed channel line levels starting at Chainage

0.000 (including (kerb and/or edging levels if more

appropriate) for remote footpaths or cycleways).

 Chainages at 10m intervals.

 ‘k’ values.

 Gradients (longitudinal and horizontal) including

those for remote footpaths or cycleways.

 Alignment both horizontal and vertical.

 Centreline of connecting carriageways / footways /

cycleways / footpaths as appropriate.

 For S278 applications, a long-section must be

provided along the relevant channel line of the

existing highway, to illustrate how the tie-in will be

achieved.

Electronic copy

of the

submission

REFERENCE:

This must include all the information provided as part of

your ‘hard copy’ submission, i.e. plans, reports etc (see

Note 22).

For Section 278 or Combined Agreements Only (see Notes 25-29):

S278 Works

For Validation

COPIES

DOCUMENT

INFORMATION TO BE INCLUDED IN DOCUMENT

TICK

Cost of works

REFERENCE:

Preliminary estimate of the cost of the works (tender

breakdown, see Note 25).

Before Technical Approval

Statutory

undertaker

works

REFERENCE:

A statement giving details of all associated statutory

undertakers’ works and the costs thereof (see Note 26).

Highway

Assessment

REFERENCE:

Highway Assessment to enable tie-in to the existing

highway (see Note 27).

Issue 15 August 2018

Page 9 of 23

IF the scheme includes works to Street Lighting (either existing columns or new installations),

the following documents and drawings must be submitted:

Street Lighting

Design

Document and

Luminance

Level Plan

REFERENCE:

 Existing lighting equipment in the vicinity of the site

access and boundaries to be included in the

calculation.

 Lighting designs to be carried out to current version

of BS5489.

 Justification of chosen lighting class.

 Road and Area lighting calculations.

 If not using DNO connections full cable design

calculations required including suitable schematic

diagrams, cable/duct routes, feeder pillar

arrangements.

Street Lighting

Designer’s Risk

Assessment

REFERENCE:

 Designers Risk Assessment for the street lighting.

 Environmental impact statement in relation to the

street lighting works.

Street Lighting

Layout Plan

DRAWING

NUMBER:

 All existing street lighting columns (with their existing

PCC reference numbers) in the vicinity of the site

access and boundaries.

 All new street lighting proposed as part of the

development, including;

 columns schedule (with Easting/Northings

coordinates).

 column symbols for all lighting units, reference

numbers.

 full detailed key.

 note stating PCC specification version used.

 the min lux level contour line required for the

design.

 Cable and duct routes.

 Feeder pillars (including power supply).

Issue 15 August 2018

Page 10 of 23

IF the scheme includes Highway Drainage (including SuDS), either existing or new

installations, the following documents and drawings must be submitted:

Highway Drainage and SuDS

Highway

Drainage

Calculations,

Design

Documents and

Strategies.

REFERENCE:

Any supporting information necessary for the Highway

Drainage, such as MicroDrainage calculations, SuDS

designs etc (see Note 20).

Highway

Drainage /

SuDS

Component

Site-specific

Construction

Details

DRAWING

NUMBER(S):

Site-specific construction details for highway drainage /

SuDS works, including cross-sections and long-sections

of each SuDS feature clearly showing how the

component will be constructed / installed, gradients,

materials etc (see Notes 16, 17 and 20).

Service

Alignments –

Sites of Special

Engineering

Difficulty

DRAWING

NUMBER:

 The alignment of all service installations within the

highway with no services being within the structure

of the permeable paving (see Note 17).

 The extent of permeable construction, and the

extent of ‘standard’ impermeable construction.

IF the scheme includes works to Signage or Road Markings (either existing or new), the

following documents and drawings must be submitted:

Signing and Lining

Signing and

Lining Details

DRAWING

NUMBER:

Locations of all proposed signs and the road markings

being installed or amended as part of the development,

for example, Advanced Directional Signage at junctions

/ roundabouts on the approaches to the site, including

the location of feeder pillars and power supplies for

illuminated signs and bollards etc.

Signing and

Lining Schedule

DRAWING

NUMBER:

Full details of all sign and road markings being installed

or amended as part of the development. Including

(where relevant):

 diagram numbers (TSRGD 2016).

 dimensions.

 ‘x’-heights.

 illumination.

 mounting height.

 post design.

 foundation design.

Issue 15 August 2018

Page 11 of 23

IF the scheme includes works to Traffic Regulation Orders (either existing or new, temporary or

permanent), the following documents and drawings must be submitted:

TROs

Traffic

Regulation

Order Details

REFERENCE:

Details of any temporary or permanent Traffic

Regulation Orders which require amendment or

introduction as a result of the works, including speed

limit changes, suspensions of restrictions, new speed

limits, parking restrictions etc.

IF the scheme includes speed limit changes, road alignment amendments, works to a junction

(other than a simple 'T' junction) whether new or existing, works to traffic calming (either

existing or new installations), or works to pedestrian / cycle / equestrian crossing points, the

following documents and associated drawings must be submitted:

Safety Audit

Stage 2 Safety

Audit and

plan(s)

REFERENCE:

An independent Stage 2 Safety Audit of the scheme

with designer’s response (see Note 11) - including

copies of the plan(s) audited.

IF the scheme includes works to Real Time Passenger Information (either existing or new

installations), the following documents and drawings must be submitted:

RTPI

RTPI Equipment

Details

REFERENCE:

 Specification of equipment being installed and

details of any amendments being made to existing

equipment.

 Risk assessments and method statements should

be written and kept on file for any work that is

carried out and a copy supplied to PCC.

RTPI Installation

DRAWING

NUMBER:

A detailed design drawing showing the exact location of

all equipment being installed or amended –

shelters/flags, feeder pillars/power supply etc.

Issue 15 August 2018

Page 12 of 23

IF the scheme includes works to any Road Restraint Systems (either new installations or

amendments to existing systems), the following documents and drawings must be submitted:

Road Restraint Systems

Road Restraint

System Details

REFERENCE:

 If the safety barrier is related to a structure then the

proposed safety barrier should be included in the

AIP and associated drawings (Refer to Section T of

the application form).

 If the safety barrier is related to a highway then an

outline proposal for any Road Restraint System

must be submitted detailing the proposal

containment level and proposed working width. This

must be accompanied by a completed RRRAP for

routes with a speed limit of 50mph or more. In other

locations an alternative Risk Assessment may be

submitted based on the Provision of Road Restraint

Systems for Local Authority Roads or Appendix 2 of

TD 19/06. (See Note 24.)

 Any scheme that involves modification or attachment

to an existing Road Restraint System must consider

the future maintenance and provide a compatible

system where possible.

 Any highway development that features a hazard,

either within or beyond the highway boundary, which

may be reached or hit by an errant vehicle must

provide justification for not providing a Road

Restraint System to minimise this risk. This

justification should be in the form of a completed

RRRAP or other Risk Assessment as mentioned

above.

 A Method Statement for the installation work.

Road Restraint

System

Installation

Drawing(s)

DRAWING NUMBER(S):

Drawing(s) and specification for the actual system

being installed, including transitions and terminals.

Road Restraint

System

Location

Drawing(s)

DRAWING NUMBER(S):

Drawing(s) showing the exact location of the equipment

to be installed (showing the position of any hazards

(street furniture, level changes, watercourses, structures

etc) in the vicinity of the installation), and the extent of

any modification or amendments to existing systems.

Issue 15 August 2018

Page 13 of 23

IF the scheme includes works to traffic signals (whether existing or new), the following

documents and associated drawings must be submitted:

Traffic Signals

Design

REFERENCE(S):

Manual of Contract Documents for Highways Works

(MCHW) Appendix 12/5

 All schemes.

 Detailed Scope of Works, to cover all proposed

works.

 Relevant PCC Specifications.

 All new sites, refurbishment or major modifications.

 Details of communications, monitoring. To

include details of who will provide and configure

equipment, in-station and any other off-site

works.

 Proposals for testing, acceptance and putting

into service.

 All works on junctions affecting operation.

 Proposals for validation of timings and

operation.

MCHW Appendix 5/2

 All works involving significant ducting works.

 Details of ducting and chambers (Where

changes to ducting are minimal, information may

be provided within Appendix 12/5).

Timings Calculations

 All new signals and works affecting operation,

including changes to white lining.

 Details of how timings have been calculated

(including intergreen measurements and

pedestrian crossing timings calculations).

LINSIG Modelling Report

 Where proposed changes affect traffic flow or

junction capacity.

 LINSIG Modelling input data and results (this

may be an updated version of the model

provided with the Transport Assessment at

planning stage; however, it must be revised to

match the detailed design timings).

Speed Survey

 All new schemes or proposed changes to detection

or operation.

 85th Percentile speed on every approach. To

demonstrate that the proposed detection and

timings are adequate for typical speeds. The

posted speed limit is insufficient for detailed

design.

Issue 15 August 2018

Page 14 of 23

Traffic Signals (cont.)

MCHW MCH1827b

 All new junctions or complex crossings (i.e. those

running MOVA, UTC or local linking). All changes to

operation of existing junction controllers.

 Full configuration specification for each traffic

signal controller.

MOVA Tools file

 All sites where MOVA is proposed or affected by the

works.

 MOVA Dataset, including link diagram.

Designers’ Risk Assessments

 All works involving design.

 Full details of all risks identified and options

considered, please complete the form from the

PCC Traffic Signals Specification.

MCHW Other Works Appendices

 Details of signs and other Road Markings.

 Street lighting assessment and/or proposals.

 Surfacing proposals, including PSV.

 Drainage proposals.

 Details of other proposed street furniture (Such as

barriers, railings, fencing, road restraint systems

etc).

 Vehicle swept path analysis.

 Non-motorised User Audit.

Traffic Signals

Installation

DRAWING

NUMBER(S):

Locations of all proposed traffic signals equipment

being installed or amended as part of the development,

including the location of feeder pillars and power

supplies etc (as appropriate to the scheme).

 All works involving new signals or physical

changes to equipment, line marking or geometry.

 Geometry of kerbs, islands, tactile paving etc.

 Road markings.

 Signal equipment types and location: Poles,

signal heads, push buttons, controllers etc.

 Ducting and chambers.

 All new signals and all works affecting detection.

 Loops, above ground detectors, etc.

 All new signals and works affecting operation,

including changes to white lining.

 Basic timings including minimum phase times

and intergreens.

 All works involving new signals or affecting

operation.

 Phase and Stage details.

 All schemes.

 Details of any known unusual risks.

Issue 15 August 2018

Page 15 of 23

IF the scheme includes works to a roundabout (whether existing or new), the following

documents and associated drawings must be submitted:

Roundabouts

Roundabout

Design

Drawings

DRAWING

NUMBERS:

 A fully dimensioned geometric general arrangement

drawing (based upon a recent topographical survey

for existing roundabouts) showing master alignment

chainages, deflection, effective flare length, kerb

radii, Inscribed Circle Diameter (ICD), circulatory

carriageway width, visibility, cross falls, entry angle,

entry width, exit width (at the exit and the rear of the

splitter island) and carriageway half width.

 25mm contours on the approaches and the

circulatory carriageway.

 Long sections along all master alignments including

centre line of approaches, channels and crown lines

as appropriate.

 Vehicle swept path analysis using the standard

British design vehicle (unless otherwise advised by

the LHA); details of the type of vehicle used should

be included on the drawing for reference.

IF the scheme includes works to a structure (existing or new), the following documents and

associated drawings must be submitted:

Structures

Design,

including AIP

(Approval in

Principle)

REFERENCE(S):

 Outline of proposal (Scope and Category or Works,

including any Temporary Works).

 AIP detailing the design assumptions made and the

design standards adopted, including the drawings

that form the basis of the design (See Note 23).

 A programme of the planned works.

 Calculation of Commuted Sum.

I have read and fully understood the Developer Guidance Notes current at the date of

this application, a copy of which has been retained on file.

Signature of developer or authorised

agent / officer:

Name:

Company / Organisation:

Position in Organisation:

Date:

Issue 15 August 2018

Page 16 of 23

Developer Guidance and Notes

General Guidance

Planning Related Issues

Planning permissions for developments that include new roads frequently incorporate ‘Conditions Precedent’

in respect of particular aspects of that development. Such conditions must be complied with before any

development is commenced. If such a condition is breached, it may render the whole development unlawful;

i.e. without planning permission.

Note that the submission of technical details direct to the Local Highway Authority (LHA) with a Road

Adoption Agreement application does not constitute an application to the LPA to discharge a planning

condition. Any such application to discharge a planning condition must be made formally and independently

to the LPA.

Approval of Detailed Drawings

Schemes vary in complexity and it is not possible to accurately predict a timescale for approval. The Council’s

service response standard is to provide an initial technical response within 6 weeks of receipt of a fully

documented and completed S278 application; however, we endeavour to respond before this time where

possible.

It is imperative that drawings have the following note clearly displayed: “ALL WORKS MUST BE

CONSTRUCTED IN ACCORDANCE WITH THE PETERBOROUGH CITY COUNCIL: ESTATE ROAD

CONSTRUCTION SPECIFICATION 2012”.

Once the drawings have been technically approved an electronic submission of the approved drawings will

also be required.

Completion of the agreement does not constitute permission / authority to commence works immediately

thereafter.

Abortive Works Undertaking

Due to the risk of abortive work, the Council will not normally process an application for a S38 or S278

Agreement before Full or Reserved Matters Planning Approval has been issued and all relevant pre-

commencement conditions discharged. Evidence of such approval/discharges must accompany the

application.

However, if the LHA is reasonably confident that the issue of planning permission is imminent and that no

changes to the layout will be made, the Council may at the discretion of the Highway Control Team Manager,

accept a S38 or S278 application prior to the issue of planning approval, on payment of the Part 1 Agreement

Fee.

Such payments are NON-RETURNABLE but will be credited to the Agreement Fee if and when a Road

Adoption or Highways Works Agreement is completed (See Notes 3, 4 and 5 below). In the event that

planning consent is not forthcoming for the submitted layout; and the layout changes, a new

application with all relevant fees will be required.

Notes

Conditions Precedent:

The Local Planning Authority (LPA) may attach conditions precedent which have the potential to

alter the street layout or otherwise impact upon it, e.g. conditions specifying certain highway

geometry dimensions, conditions relating to hard and/or soft landscaping schemes etc.

Issue 15 August 2018

Page 17 of 23

Copy of confirmation from the LPA that all such conditions have been discharged including copies

of plans submitted to discharge said condition must be supplied.

Reason: This is because the layout of the approved scheme may need to be amended to address

the requirements of the condition(s).

Landowner:

If the Developer / Applicant is not the landowner, full details for the Landowner(s) will be required.

Reason: Land can only be dedicated as highway by the landowner, therefore the landowner must

be party to the legal agreement. The earlier this information is provided, the less delay will occur

during the Legal phase of the agreement.

Correspondence:

Where a Developer uses an agent or consultant to act on its behalf, all correspondence from the

Highway Control Team will go direct to the agent and will be copied to the Developer unless

requested otherwise by the Developer in writing.

Reason: To ensure that the Developer is kept up-to-date with progress on the application.

Construction Design and Management (CDM) Regulations 2015:

The design, construction and management of highways constructed under a Road Adoption or

Highway Works Agreement falls within the scope of the CDM Regulations 2015. The Agreement

requires formal identification of the Principal Designer, and places an obligation upon the developer

to inform the Council in the event that the named individual is replaced. (See application form

Section F).

Agreement Fee 1:

A non-refundable Agreement Fee is charged by the Council in respect of all Road Adoption and

Highway Works Agreements; however, it does not include the Council’s legal costs as these are

recovered direct from the developer by the Council’s Legal Services Section:

The Agreement Fee is usually payable in two parts, each of 50%. However, for agreements

where the fee equates to £3000 or less, the Agreement Fee will be £3000 payable before

validation of the application.

The first 50% is payable before validation of the application and a `Part 1 Agreement

Fee’ invoice will be raised, at the time of the issue of letter confirming the application

is complete. Technical Vetting will commence on receipt of this initial fee.

The second part is payable upon formal approval of the design by the engineer and

a `Part 2 Agreement Fee’ invoice will be raised at the time of issue of the Letter of

Technical Approval, and payment must be received before the Agreement will be

completed.

For works valued up to £525,000.00 the Agreement Fee is set at 8% of the Works Value.

For works valued in excess of £525,000.00 but not exceeding £1,575,000.00 the Agreement

Fee is 6% of the Works Value in respect of the excess above threshold (b).

For works valued in excess of £1,575,000.00 the Agreement Fee is 2% of the Works Value in

respect of the excess above threshold (c).

Section 38 or Combined Agreements Only: Notwithstanding b-d above, if S38 works are

commenced on site before the agreement is completed, the Agreement Fee will be 13% of the

Works Value for the S38 works plus 8% of the works value for the S278 works (if any) and the

Part 2 Agreement Fee will be invoiced accordingly.

Agreement Fee 2:

The Initial Agreement Fee will be discounted from the Final Agreement Fee PROVIDED ALWAYS

THAT the engineering layout and/or design details have not been amended by the developer other

than at the request of the LHA.

Agreement Fee 3:

The amount of the agreement fee will not vary from that calculated at the time of Technical Approval

of the application PROVIDED ALWAYS THAT:

The engineering layout and/or details have not been amended by the developer other than at the

request of the council.

Issue 15 August 2018

Page 18 of 23

The Road Adoption Agreement is completed with 90 days of the date of Technical Approval of

the design for the Works.

If the Road Adoption Agreement is not completed within 90 days of such the date of Technical

Approval, the Engineer will recalculate the Bond Sum and Agreement Fee as necessary to

comply with the scale fees and unit costs in force at that time.

Bond / Security Deposit:

A Bond (or Security Deposit) is required as part of the Agreement and the Bond Sum is equivalent

to the council’s estimate of the value of the works plus the value of any Commuted Maintenance

Sum.

S38 Bond Sum: The council's estimate of the value of the works is calculated on a unit cost basis.

The council periodically reviews this unit cost. In the event that the unit cost rises, the new unit

cost will apply to any Road Adoption Agreements not yet legally completed.

Confirmation of the current figure can be obtained from the Highway Control Team on 01733

453421 or HDTeam@peterborough.gov.uk.

S278 Bond Sum: The council's estimate of the value of the works is calculated using the full

tender breakdown for the works, including the costs of any signage and road markings and traffic

management, plus the cost of any Stats works (as detailed by the relevant Stats company), plus

a 10% contingency fee.

Commuted Sums:

Commuted sums to cover the costs of future maintenance will be required (in accordance with

Paragraph 1.2 of the Peterborough City Council Estate Road Construction Specification 2012) in

respect of certain elements of infrastructure, e.g. structures, soakaways, highway drainage pumps,

traffic signals, illuminated traffic and direction signs, guard rails and crash barriers, bollards,

additional areas of hard surface within existing public highways etc. For details please refer to

Appendix H of the current PCC ERCS.

10.

Proof of Planning Consent:

This will be either a copy of the Full Planning Approval Decision Notice and the site location plans

and detailed layout approved, or a copy of the Outline Planning Approval Decision Notice and all

relevant Reserved Matters Planning Approval Decision Notices along with a copy of all site location

plans and detailed layout plans approved.

Reason: To show the layout that was approved at planning stage, and what relevant conditions

have been appended to the permission.

11.

Safety Audit:

Please refer to Paragraph 2.3 of the Peterborough City Council Estate Road Construction

Specification 2012 to determine whether a Safety Audit is required to support your application. If

you require further clarification, please contact the Highway Control Team Manager on (01733) 453

453.

Where a Safety Audit is required; the developer has the option either to employ its own

independent Safety Audit team or to request the Council to commission a Safety Audit from

its own consultants at the developers cost. If the developer opts to employ its own safety

audit team, it is essential that true independence from the design team be demonstrated. In

addition, the council will require details of the makeup of the team with their CVs in order to

verify technical competence.

Reason: Where significant alterations are proposed to the highway network, it is imperative that

they are safely designed and constructed.

12.

Design CBR:

Where the designer has not opted for a design CBR of <2% it is essential that an appropriate Ground

Investigation Report, conducted in accordance with Section 2 Paragraph 2.2.2 of the Peterborough

City Council Estate Road Construction Specification 2012 forms part of the Road Adoption

Agreement application documentation.

The minimum information for road design purposes must soil classifications and testing, including

plasticity index figures, taken from the logs of bore holes or trial pits taken at formation level

(using the depth of construction appropriate to a <2% Design CBR) along the centre line of the

Issue 15 August 2018

Page 19 of 23

proposed carriageway at 50m intervals, subject to a minimum of 3 trial holes for roads less than

100m in length.

Should the proposed layout result in the outer edge of the highway exceeding 5m from the road

centre line (such as housing squares, or remote footpath links) then additional trial pits will be

required to cater for these areas.

Irrespective of the findings of the Ground Investigation Report, wherever a construction access route

and / or haul road will follow or cross the line of a partly constructed adoptable highway, the subbase

thickness of the adoptable highway shall be that appropriate for a design CBR of <2%.

Reason: The ground conditions have the potential to affect the life of the road. It is imperative to

ensure that the subgrade is of sufficient ‘strength’ to support the structure of the road and the traffic

which will use it.

13.

Pre-Condition Survey:

The scope of the pre-condition survey is such as to record all aspects of the condition of the surface

of the existing highway comprising carriageways, footways, footpaths, cycleways and verges

together with the positions of highway boundaries over any lengths of the existing public highway

that may be affected by the implementation of the development in accordance with Clause 2.9.2 of

the Peterborough City Council Estate Road Construction Specification 2012. The report must

include a location plan showing where the photos were taken for the pre-condition survey.

The developer must inform the LHA that they intend to commence works on site, (providing a

minimum of 10 working days’ notice) to allow the LHA to carry out the pre-condition survey.

Reason: The purpose of the survey is to provide reliable evidence to resolve any disputes in respect

of damage to or encroachment upon the public highway.

14.

Swept Path Analysis:

This will be a HGV on industrial / distributor roads or a PCC refuse collection vehicle (Phoenix 2-

23W, 10.5m length) for residential developments. Full details of the vehicle used in the swept path

analysis are also required.

If the scheme includes a bus route, a bus should also be shown.

Movements must be shown exiting in both directions and entering from both directions (whilst a

stationary vehicle is shown waiting to exit).

Reason: To ensure that the new roads are of sufficient dimensions to accommodate the vehicles

which will be using them.

15.

Plan Criteria:

The submitted plans should generally be at 1:200 scale; however it is recognised that for some

larger schemes plans at 1:500 scale may be more practical.

It is imperative that drawings have the following note clearly displayed: “ALL WORKS MUST BE

CONSTRUCTED IN ACCORDANCE WITH THE PETERBOROUGH CITY COUNCIL: ESTATE

ROAD CONSTRUCTION SPECIFICATION 2012”.

16.

Construction Details:

The construction detail drawings must be site specific and particular. The use of generic or typical

details is not acceptable, neither is the offer of options.

Reason: To avoid ambiguity over what is to be constructed.

17.

Highway Drainage:

Highway drainage shall be sited as far as possible within the adoptable highway or a combination

of the adoptable highway and existing public highway. All highway SuDS must comply with CIRIA

753 and/or Interpave Guidance on Permeable Paving. If soakaways are to be provided, they must

be located within adoptable highway verge and testing to conform to BRE 365 must be submitted.

Where a new highway drain is unavoidably routed through private land, an easement will be

required of a width determined by the Council. An initial draft of the easement should be prepared

by the developer’s solicitor and submitted to the Council for consideration. Where such easements

are necessary, the completion of the Agreement will not take place before that of the easement.

Services and manholes etc must be located outside areas of adoptable permeable paving, this may

also result in an easement being required.

Reason: To ensure that the highway drainage can be maintained.

Issue 15 August 2018

Page 20 of 23

18.

‘Plan 1 – Location Plan’:

This plan must be of an appropriate scale and extent to both clearly identify the site of the highway

works and enable the proposed works to be viewed in the context of the existing highway network.

It is recommended that the scale of choice be 1:1250 although it is recognised that for some more

rural areas, 1:2500 may be all that is readily available.

This plan must include the ‘red outline’ of the site boundary as per the approved planning drawing.

This plan should be titled ‘Plan 1 – Location Plan’ and will be engrossed into the Road Adoption or

Highways Works Agreement.

Reason: To ensure that the site can be easily identified and can be related back to the relevant

planning consent.

19.

‘Plan 2 – Extent of Works’:

Issue 15 August 2018

Page 21 of 23

This plan will be engrossed into the Road Adoption or Highways Works Agreement. It will be based

on the engineering layout plan(s) and must include the red and/or purple outline(s) required to

delineate the extent of works included within the agreement, and the works will need to be coloured

in accordance with the Standard Colours Schedule (on previous page).

Reason: To ensure that the information shown is complete and in a standard format to make it easy

to interpret on viewing the drawing.

20.

Highway Surface Water Drainage Design:

Drainage Calculations, Design Documents, Strategies and Site Specific Construction Details

This information is required only for those sections of the drainage which are intended to be

adopted by the Local Highway Authority, as highway drainage.

All SuDS features must be designed to the Interpave Guidance on Permeable Paving and/or

CIRIA 753. All site-specific designs and details must be referenced back to the relevant design

document.

Reason: To provide the necessary detail to ensure that the proposed drainage is suitable for

adoption by the Local Highway Authority.

21.

Construction Management Plan:

If there is a planning condition requiring the submission and approval of a Construction Management

Plan, a copy of the approved document must be submitted.

In the absence of the above, details of all construction access and haul routes within the site

together with the location(s) and specification of vehicle wheel and chassis cleansing installations,

proposals for temporary traffic management for the duration of the works and the anticipated

programme must be included as part of this submission.

The details should be appropriate for all phases of the development, i.e. if the facilities need to be

relocated part way through a development, details for each phase will be required.

Reason: To ensure that the works do not result in any danger to the safety of users of the public

highways in the vicinity of the site.

22.

Electronic Copy:

An electronic copy of the submission is required please send to: HDTeam@peterborough.gov.uk

N.B. The application will not be validated until a paper copy of the submission has also been

received and the Part 1 fee is paid.

23.

Structures:

Structures Documentation required to support the application for adoption:

Outline of proposal. This is required to determine scope and Category of works. It will also help

determine if any temporary works will be required that may also require approval.

An Approval In Principle (AIP) in accordance with BD 2/12. It should detail the design

assumptions made and the design standards adopted. The AIP should be produced before the

design is started. The drawings that will form the basis of the design should be included. These

can be conceptual if necessary and will also need to include an idealisation drawing showing

how the structure has been modelled for design purposes. This AIP will have to be accepted by

the highways authority and acts as the basis of what follows. It is not uncommon for complex

builds to require two AIPs - one for the permanent structure and one for the temporary works

required to build it.

If the structure includes a Road Restraint System, the AIP must also include the proposed

Containment Level (N1, N2, H1, H2 or H4a) and the proposed working width. The AIP drawing

should detail the exact position of the Road Restraint System, including setback from the

carriageway and the location of any roadside hazards (street lighting columns, road signs etc).

Any Departures from Standard must be details within the AIP so that they can be reviewed and,

if acceptable, formally accepted. The departure from standard must be supported by risk

assessments for the site in question.

A program of the planned works.

Calculation of Commuted Sum in accordance with the CSS / Adept document

“Commuted Sums for Maintaining Infrastructure Assets” available from http://www.tap.iht.org.

24.

Road Restraint System:

Road Restraint System Documentation required to support the application for adoption:

Issue 15 August 2018

Page 22 of 23

The principal tool for determining if a Road Restraint System is required is the Road Restraint

Risk Assessment Process (RRRAP) which is part of TD 19/06 “Requirement for Road Restraint

Systems”.

In any situation where a developer is proposing something which does not meet the requirements

of TD19/06 the justification must be formally recorded and agreed prior to the installation taking

place.

In addition, any development taking place behind an existing safety barrier must demonstrate

that they are outside the working width of the barrier.

Section 278 Highways Works Agreement or Combined Agreement specific notes:

25.

Cost of Works:

For validation: A preliminary estimate of the cost of the works, ideally from a tender.

For technical approval: A full tender breakdown for the works, including all associated signage,

road markings, street furniture and traffic management costs.

Reason: To enable the calculation of the bond sum and commuted sums and from that the

agreement fees.

26.

Statutory Undertaker Works:

For validation:

A preliminary estimate of the cost of any necessary stats works, including the

diversion, lowering, protection of existing stats equipment resulting from the highway

works.

Drawings from the Stats Companies detailing their existing equipment in the vicinity

of the highway works.

For technical approval:

Information from each Statutory Undertaker detailing the location of any existing

equipment in the vicinity of the site which may be affected by the highways works.

Information from each Statutory Undertaker either;

Detailing the necessary works to their equipment, resulting from the highways

works (i.e. diversion, lowering, protection). Or

Confirming that no works are required to their equipment as a result of the

highway works.

iii

Information from each Statutory Undertaker detailing the cost of carrying out the

works to their equipment.

Reason: To enable the calculation of the bond sum and commuted sums and from that the

agreement fees.

27.

Highway Assessment:

In accordance with Clause 2.2.3 of the Peterborough City Council Estate Road Construction

Specification 2012; for all works within the existing Public Highway a Highway Assessment will be

submitted including details of the full depth of carriageway make up from the subgrade level

(achieved through the taking of core samples (from agreed locations) and appropriate laboratory

testing) along with Plasticity Index figures.

Reason: This report will allow the Designer in consultation with the Case Officer to evaluate the

existing carriageway to enable a purpose-designed tie-in detail to be produced. All off-site highway

works must be designed to accommodate the additional traffic generated, considering both the

construction phases and the design life of the carriageway. All associated utility connections and

other disruptions to the carriageway must be considered as these will have an adverse effect on

the integrity of the carriageway.

28.

Notice of Intended Commencement:

Notwithstanding Note 28 below, the developer must allow for the formal 28-day Notice of Intended

Commencement. The Notice cannot be served before the S278 Agreement is completed and dated.

Issue 15 August 2018

Page 23 of 23

29.

Pre-Commencement Conditions in Legal Agreement:

All pre-conditions contained in the agreement relating to the start of works are to be satisfied. The

developer must allow sufficient time in the overall development scheme programme for:

Approval of any contractor/subcontractor if not already on the ‘Council’s list’ for comparable

works.

If a contractor is not on the ‘Council’s list’, technical references from three other local

highway authorities in respect of comparable work are required. A minimum period of 28

working days must be allowed for such references to be followed up by the council.

Approval of Temporary Traffic Management.

A minimum of 28 working days must be allowed for approval. The Developer/contractor should

not assume that the contractors’ initial Temporary Traffic Management proposals will be

approved without revision.

Approval of highway works programme.

A minimum of 28 working days must be allowed for approval of the programme and within that

time, the developer must make arrangements to book road-space with the Council’s Street Works

Coordinator (Contact 01733 453578).

Issue 15 August 2018

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Application Form And Guidance Notes Aug2018 (Peterborough City Council)

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Completed 31 July 2020

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