Page 1 of 23
PETERBOROUGH CITY COUNCIL
For office use only:
GROWTH AND REGENERATION DIRECTORATE
File Reference: A12 - -
HIGHWAYS ACT 1980
APPLICATION FOR: (tick as appropriate)
Section 38 Road Adoption
Agreement
Section 278 Highways Works
Agreement
Combined Agreement (S38/278
or S278/38)
Note: If you are applying for both S38 and S278 areas, but do not want to enter into a combined
agreement, you must complete a separate application for each area (i.e. 1 x S38 and 1 x S278).
Please read the following before completing any part of this form:
THE CURRENT DEVELOPER GUIDANCE NOTES ATTACHED; AND
THE CURRENT PETERBOROUGH CITY COUNCIL 'ESTATE ROAD CONSTRUCTION
SPECIFICATION'
One copy of this completed and signed form together with drawings and information as specified in the
relevant sections below should be submitted in hard copy (printed) by post to:
Technical Officer (Engineering)
Peterborough Highway Services
Highway Control Team
Dodson House
Fengate
PETERBOROUGH
PE1 5XG
Plus, one copy of this completed and signed form together with drawings and information as specified
below, in a pdf format, to be submitted electronically by accessible disk / memory stick or by email to
HDTeam@peterborough.gov.uk
Sections A to G must be completed, the relevant information as listed in Sections H - T and the certificate
in Section U provided.
Failure to provide all of the essential information will result in the application being deemed invalid and held
in abeyance until all required information has been received. In the event you choose to submit the
optional items during vetting rather than prior to validation, issuing of technical approval may be delayed.
Please complete all information in block capitals
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A
Site Location and/or
address:
B
Local Planning
Authority reference(s)
of the planning
permission(s) being
implemented:
FULL
OUTLINE &
RESERVED
MATTERS
DISCHARGE OF
CONDITIONS
C
Applicant: (The
Developer)
Contact Name
Company Name
Address
Tel. No.
Email
Landowner: (If different
from above) See
Developer’s Guidance
Notes Note 2.
Contact Name
Company Name
Address
Tel. No.
Email
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D
Agent/Design
Consultant: (if any) to
whom correspondence
should be sent See
Note 3.
Contact Name
Company Name
Address
Tel. No.
Email
E
Developer’s Legal
Representative:
Contact Name
Company Name
Address (Inc. DX)
Tel. No.
Email
Landowner’s Legal
Representative (if
different from above):
Contact Name
Company Name
Address (Inc. DX)
Tel. No.
Email
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F
Principal Designer for
the purposes of the
CDM Regulations 2015
(or subsequent
revisions): See Note 4.
Contact Name
Company Name
Address
Tel. No.
Email
G
Who will be responsible
for payment of the fees
associated with this
application? See Notes
5-9.
Developer
Agent/Consultant
Other (supply details)
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The following sections must also be completed with the relevant documents and drawings being submitted
accompanied with a drawing issue sheet/document schedule.
H
COPIES
DOCUMENT
INFORMATION TO BE INCLUDED IN DOCUMENT
TICK
Essential Documents
For Validation
1
Planning
Decision
Notice(s) and
approved
plan(s):
REFERENCE(S):
Full or Outline and Reserved Matters Planning Approval
Decision Notice(s) including 1 copy of the site location
plan and detailed layout approved (see Note 10).
1
Discharge of
Condition(s) and
relevant plan(s)
or document(s)
REFERENCE(S):
Confirmation from the Local Planning Authority of the
discharge of all pre-commencement conditions
including 1 copy of any layout plans (see Note 1).
Prior to Technical Approval
2
Surface Water
Sewers (Anglian
Water, S104)
If applicable
REFERENCE:
Letter from Anglian Water confirming that the drainage
is to be adopted by them.
2
Surface Water
Drainage (IDB
or similar)
If applicable
REFERENCE:
Letter from the relevant IDB (or other enduring body)
confirming that appropriate consent has been issued to
allow discharge into their system.
2
Plasticity Index
Testing Results
REFERENCE:
Ground Investigation or Soils Report to justify the
Design CBR used (see Note 12).
2
Pre-Condition
Survey of
Adjoining
Highway(s)
REFERENCE:
Pre-Condition Survey of the existing public highway in
the vicinity of the site (see Note 13).
2
Construction
Management
Plan
REFERENCE:
Construction Management Plan including proposals for
temporary traffic management, phased as appropriate,
for the duration of the works and the anticipated
programme of works (see Note 21).
1
Street Naming
Circular
REFERENCE:
Street Naming Circular and associated drawing for the
new roads.
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I
COPIES
DRAWING
TITLE
INFORMATION TO BE INCLUDED ON DRAWING
TICK
(see Note 15)
Essential Drawings
2
Swept Path
Analysis (if not
already provided
as part of the
planning
consent)
DRAWING
NUMBER(S):
Swept path analysis for the largest vehicle utilising the
proposed road / junction (see Note 14).
2
Plan 1
Location Plan
DRAWING
NUMBER:
Site location/context plan preferably to 1:1250 scale
(see Note 18).
2
Plan 2 Extent
of Works
DRAWING
NUMBER:
At 1:200 scale. Based on the Engineering Layout
coloured in accordance with the standard colours
schedule (see Note 19). NB. This drawing will form the
basis of the agreement plan; therefore further copies
will be required once technical approval is given.
2
Engineering
Layout
DRAWING
NUMBER:
All dwellings and garages.
Slab levels.
Vehicular accesses (including levels).
Junction visibility splays.
Forward visibility splays.
Vehicle-to-pedestrian visibility splays.
Street lighting column positions.
Highway drainage layout (i.e. gullies and
connections / SuDS features) (see Note 17).
Surface water drainage layout.
Chainages at 10m intervals.
Road numbering to correspond with longitudinal
sections
Dimensions and kerb radii annotation
The position of all street name plates being erected
as part of the development.
The locations of any trees being planted within the
highway.
2
Kerbing and
Surface
Finishes
DRAWING
NUMBER:
Different kerbing types and upstands.
Extents of different surfacing materials /
construction.
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Essential Drawings (Cont.)
2
Drainage
Contour Plan
DRAWING
NUMBER:
Contours at 20-25mm spacings.
Gullies and connections.
Large scale extracts (i.e. 1:100 scale) of junctions,
turning heads, ramps etc with contours at 10mm
intervals.
2
Surface Water
Drainage Area
Plan
DRAWING
NUMBER:
Gully or SuDS feature positions.
Area (in m²) of the proposed public highway which
drains into each gully or feature identified.
Chainages.
Direction of flow arrows (if needed for clarification).
2
Construction
Details
DRAWING
NUMBER:
Cross-sections of carriageway, footways, cycleways
and footpaths subject to the application clearly
showing each of the layers of the construction, their
material and thickness (see Note 16).
Kerb details, including type, size, material, colour (if
applicable), upstand, beam and haunching with ‘U’
bars as appropriate.
Gully (and any other highway drainage) installation
details, including materials and thicknesses.
Street furniture full details.
Street name plates.
Street lighting numbering.
Street lighting and street name plate installation.
Block paving around ironworks.
Ramps full construction details.
Tactile paving layout and construction.
Tie-in details (footway and carriageway as
appropriate) for connections to the existing public
highway.
Tree details, including (where appropriate) type of
tree, tree pit detail, tree grille and guard details and
root barrier details.
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Essential Drawings (Cont.)
2
Longitudinal
Sections
DRAWING
NUMBER:
Road number/name.
Existing ground levels.
Proposed highway centreline levels starting at
Chainage 0.000 (including those for remote
footpaths or cycleways).
Proposed channel line levels starting at Chainage
0.000 (including (kerb and/or edging levels if more
appropriate) for remote footpaths or cycleways).
Chainages at 10m intervals.
‘k’ values.
Gradients (longitudinal and horizontal) including
those for remote footpaths or cycleways.
Alignment both horizontal and vertical.
Centreline of connecting carriageways / footways /
cycleways / footpaths as appropriate.
For S278 applications, a long-section must be
provided along the relevant channel line of the
existing highway, to illustrate how the tie-in will be
achieved.
1
Electronic copy
of the
submission
REFERENCE:
This must include all the information provided as part of
your ‘hard copy’ submission, i.e. plans, reports etc (see
Note 22).
J
For Section 278 or Combined Agreements Only (see Notes 25-29):
S278 Works
For Validation
COPIES
DOCUMENT
INFORMATION TO BE INCLUDED IN DOCUMENT
TICK
1
Cost of works
REFERENCE:
Preliminary estimate of the cost of the works (tender
breakdown, see Note 25).
Before Technical Approval
1
Statutory
undertaker
works
REFERENCE:
A statement giving details of all associated statutory
undertakers’ works and the costs thereof (see Note 26).
2
Highway
Assessment
REFERENCE:
Highway Assessment to enable tie-in to the existing
highway (see Note 27).
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K
IF the scheme includes works to Street Lighting (either existing columns or new installations),
the following documents and drawings must be submitted:
Street Lighting
2
Street Lighting
Design
Document and
Luminance
Level Plan
REFERENCE:
Existing lighting equipment in the vicinity of the site
access and boundaries to be included in the
calculation.
Lighting designs to be carried out to current version
of BS5489.
Justification of chosen lighting class.
Road and Area lighting calculations.
If not using DNO connections full cable design
calculations required including suitable schematic
diagrams, cable/duct routes, feeder pillar
arrangements.
2
Street Lighting
Designer’s Risk
Assessment
REFERENCE:
Designers Risk Assessment for the street lighting.
Environmental impact statement in relation to the
street lighting works.
2
Street Lighting
Layout Plan
DRAWING
NUMBER:
All existing street lighting columns (with their existing
PCC reference numbers) in the vicinity of the site
access and boundaries.
All new street lighting proposed as part of the
development, including;
columns schedule (with Easting/Northings
coordinates).
column symbols for all lighting units, reference
numbers.
full detailed key.
note stating PCC specification version used.
the min lux level contour line required for the
design.
Cable and duct routes.
Feeder pillars (including power supply).
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L
IF the scheme includes Highway Drainage (including SuDS), either existing or new
installations, the following documents and drawings must be submitted:
Highway Drainage and SuDS
2
Highway
Drainage
Calculations,
Design
Documents and
Strategies.
REFERENCE:
Any supporting information necessary for the Highway
Drainage, such as MicroDrainage calculations, SuDS
designs etc (see Note 20).
2
Highway
Drainage /
SuDS
Component
Site-specific
Construction
Details
DRAWING
NUMBER(S):
Site-specific construction details for highway drainage /
SuDS works, including cross-sections and long-sections
of each SuDS feature clearly showing how the
component will be constructed / installed, gradients,
materials etc (see Notes 16, 17 and 20).
2
Service
Alignments
Sites of Special
Engineering
Difficulty
DRAWING
NUMBER:
The alignment of all service installations within the
highway with no services being within the structure
of the permeable paving (see Note 17).
The extent of permeable construction, and the
extent of ‘standard’ impermeable construction.
M
IF the scheme includes works to Signage or Road Markings (either existing or new), the
following documents and drawings must be submitted:
Signing and Lining
2
Signing and
Lining Details
DRAWING
NUMBER:
Locations of all proposed signs and the road markings
being installed or amended as part of the development,
for example, Advanced Directional Signage at junctions
/ roundabouts on the approaches to the site, including
the location of feeder pillars and power supplies for
illuminated signs and bollards etc.
2
Signing and
Lining Schedule
DRAWING
NUMBER:
Full details of all sign and road markings being installed
or amended as part of the development. Including
(where relevant):
diagram numbers (TSRGD 2016).
dimensions.
‘x’-heights.
illumination.
mounting height.
post design.
foundation design.
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N
IF the scheme includes works to Traffic Regulation Orders (either existing or new, temporary or
permanent), the following documents and drawings must be submitted:
TROs
2
Traffic
Regulation
Order Details
REFERENCE:
Details of any temporary or permanent Traffic
Regulation Orders which require amendment or
introduction as a result of the works, including speed
limit changes, suspensions of restrictions, new speed
limits, parking restrictions etc.
O
IF the scheme includes speed limit changes, road alignment amendments, works to a junction
(other than a simple 'T' junction) whether new or existing, works to traffic calming (either
existing or new installations), or works to pedestrian / cycle / equestrian crossing points, the
following documents and associated drawings must be submitted:
Safety Audit
2
Stage 2 Safety
Audit and
plan(s)
REFERENCE:
An independent Stage 2 Safety Audit of the scheme
with designer’s response (see Note 11) - including
copies of the plan(s) audited.
P
IF the scheme includes works to Real Time Passenger Information (either existing or new
installations), the following documents and drawings must be submitted:
RTPI
2
RTPI Equipment
Details
REFERENCE:
Specification of equipment being installed and
details of any amendments being made to existing
equipment.
Risk assessments and method statements should
be written and kept on file for any work that is
carried out and a copy supplied to PCC.
2
RTPI Installation
DRAWING
NUMBER:
A detailed design drawing showing the exact location of
all equipment being installed or amended
shelters/flags, feeder pillars/power supply etc.
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Q
IF the scheme includes works to any Road Restraint Systems (either new installations or
amendments to existing systems), the following documents and drawings must be submitted:
Road Restraint Systems
2
Road Restraint
System Details
REFERENCE:
If the safety barrier is related to a structure then the
proposed safety barrier should be included in the
AIP and associated drawings (Refer to Section T of
the application form).
If the safety barrier is related to a highway then an
outline proposal for any Road Restraint System
must be submitted detailing the proposal
containment level and proposed working width. This
must be accompanied by a completed RRRAP for
routes with a speed limit of 50mph or more. In other
locations an alternative Risk Assessment may be
submitted based on the Provision of Road Restraint
Systems for Local Authority Roads or Appendix 2 of
TD 19/06. (See Note 24.)
Any scheme that involves modification or attachment
to an existing Road Restraint System must consider
the future maintenance and provide a compatible
system where possible.
Any highway development that features a hazard,
either within or beyond the highway boundary, which
may be reached or hit by an errant vehicle must
provide justification for not providing a Road
Restraint System to minimise this risk. This
justification should be in the form of a completed
RRRAP or other Risk Assessment as mentioned
above.
A Method Statement for the installation work.
2
Road Restraint
System
Installation
Drawing(s)
DRAWING NUMBER(S):
Drawing(s) and specification for the actual system
being installed, including transitions and terminals.
2
Road Restraint
System
Location
Drawing(s)
DRAWING NUMBER(S):
Drawing(s) showing the exact location of the equipment
to be installed (showing the position of any hazards
(street furniture, level changes, watercourses, structures
etc) in the vicinity of the installation), and the extent of
any modification or amendments to existing systems.
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R
IF the scheme includes works to traffic signals (whether existing or new), the following
documents and associated drawings must be submitted:
Traffic Signals
2
Traffic Signals
Design
REFERENCE(S):
Manual of Contract Documents for Highways Works
(MCHW) Appendix 12/5
All schemes.
Detailed Scope of Works, to cover all proposed
works.
Relevant PCC Specifications.
All new sites, refurbishment or major modifications.
Details of communications, monitoring. To
include details of who will provide and configure
equipment, in-station and any other off-site
works.
Proposals for testing, acceptance and putting
into service.
All works on junctions affecting operation.
Proposals for validation of timings and
operation.
MCHW Appendix 5/2
All works involving significant ducting works.
Details of ducting and chambers (Where
changes to ducting are minimal, information may
be provided within Appendix 12/5).
Timings Calculations
All new signals and works affecting operation,
including changes to white lining.
Details of how timings have been calculated
(including intergreen measurements and
pedestrian crossing timings calculations).
LINSIG Modelling Report
Where proposed changes affect traffic flow or
junction capacity.
LINSIG Modelling input data and results (this
may be an updated version of the model
provided with the Transport Assessment at
planning stage; however, it must be revised to
match the detailed design timings).
Speed Survey
All new schemes or proposed changes to detection
or operation.
85th Percentile speed on every approach. To
demonstrate that the proposed detection and
timings are adequate for typical speeds. The
posted speed limit is insufficient for detailed
design.
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Traffic Signals (cont.)
MCHW MCH1827b
All new junctions or complex crossings (i.e. those
running MOVA, UTC or local linking). All changes to
operation of existing junction controllers.
Full configuration specification for each traffic
signal controller.
MOVA Tools file
All sites where MOVA is proposed or affected by the
works.
MOVA Dataset, including link diagram.
Designers’ Risk Assessments
All works involving design.
Full details of all risks identified and options
considered, please complete the form from the
PCC Traffic Signals Specification.
MCHW Other Works Appendices
Details of signs and other Road Markings.
Street lighting assessment and/or proposals.
Surfacing proposals, including PSV.
Drainage proposals.
Details of other proposed street furniture (Such as
barriers, railings, fencing, road restraint systems
etc).
Vehicle swept path analysis.
Non-motorised User Audit.
2
Traffic Signals
Installation
DRAWING
NUMBER(S):
Locations of all proposed traffic signals equipment
being installed or amended as part of the development,
including the location of feeder pillars and power
supplies etc (as appropriate to the scheme).
All works involving new signals or physical
changes to equipment, line marking or geometry.
Geometry of kerbs, islands, tactile paving etc.
Road markings.
Signal equipment types and location: Poles,
signal heads, push buttons, controllers etc.
Ducting and chambers.
All new signals and all works affecting detection.
Loops, above ground detectors, etc.
All new signals and works affecting operation,
including changes to white lining.
Basic timings including minimum phase times
and intergreens.
All works involving new signals or affecting
operation.
Phase and Stage details.
All schemes.
Details of any known unusual risks.
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S
IF the scheme includes works to a roundabout (whether existing or new), the following
documents and associated drawings must be submitted:
Roundabouts
2
Roundabout
Design
Drawings
DRAWING
NUMBERS:
A fully dimensioned geometric general arrangement
drawing (based upon a recent topographical survey
for existing roundabouts) showing master alignment
chainages, deflection, effective flare length, kerb
radii, Inscribed Circle Diameter (ICD), circulatory
carriageway width, visibility, cross falls, entry angle,
entry width, exit width (at the exit and the rear of the
splitter island) and carriageway half width.
25mm contours on the approaches and the
circulatory carriageway.
Long sections along all master alignments including
centre line of approaches, channels and crown lines
as appropriate.
Vehicle swept path analysis using the standard
British design vehicle (unless otherwise advised by
the LHA); details of the type of vehicle used should
be included on the drawing for reference.
T
IF the scheme includes works to a structure (existing or new), the following documents and
associated drawings must be submitted:
Structures
2
Structures
Design,
including AIP
(Approval in
Principle)
REFERENCE(S):
Outline of proposal (Scope and Category or Works,
including any Temporary Works).
AIP detailing the design assumptions made and the
design standards adopted, including the drawings
that form the basis of the design (See Note 23).
A programme of the planned works.
Calculation of Commuted Sum.
U
I have read and fully understood the Developer Guidance Notes current at the date of
this application, a copy of which has been retained on file.
Signature of developer or authorised
agent / officer:
Name:
Company / Organisation:
Position in Organisation:
Date:
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Developer Guidance and Notes
General Guidance
Planning Related Issues
Planning permissions for developments that include new roads frequently incorporate ‘Conditions Precedent’
in respect of particular aspects of that development. Such conditions must be complied with before any
development is commenced. If such a condition is breached, it may render the whole development unlawful;
i.e. without planning permission.
Note that the submission of technical details direct to the Local Highway Authority (LHA) with a Road
Adoption Agreement application does not constitute an application to the LPA to discharge a planning
condition. Any such application to discharge a planning condition must be made formally and independently
to the LPA.
Approval of Detailed Drawings
Schemes vary in complexity and it is not possible to accurately predict a timescale for approval. The Council’s
service response standard is to provide an initial technical response within 6 weeks of receipt of a fully
documented and completed S278 application; however, we endeavour to respond before this time where
possible.
It is imperative that drawings have the following note clearly displayed: ALL WORKS MUST BE
CONSTRUCTED IN ACCORDANCE WITH THE PETERBOROUGH CITY COUNCIL: ESTATE ROAD
CONSTRUCTION SPECIFICATION 2012”.
Once the drawings have been technically approved an electronic submission of the approved drawings will
also be required.
Completion of the agreement does not constitute permission / authority to commence works immediately
thereafter.
Abortive Works Undertaking
Due to the risk of abortive work, the Council will not normally process an application for a S38 or S278
Agreement before Full or Reserved Matters Planning Approval has been issued and all relevant pre-
commencement conditions discharged. Evidence of such approval/discharges must accompany the
application.
However, if the LHA is reasonably confident that the issue of planning permission is imminent and that no
changes to the layout will be made, the Council may at the discretion of the Highway Control Team Manager,
accept a S38 or S278 application prior to the issue of planning approval, on payment of the Part 1 Agreement
Fee.
Such payments are NON-RETURNABLE but will be credited to the Agreement Fee if and when a Road
Adoption or Highways Works Agreement is completed (See Notes 3, 4 and 5 below). In the event that
planning consent is not forthcoming for the submitted layout; and the layout changes, a new
application with all relevant fees will be required.
Notes
1.
Conditions Precedent:
The Local Planning Authority (LPA) may attach conditions precedent which have the potential to
alter the street layout or otherwise impact upon it, e.g. conditions specifying certain highway
geometry dimensions, conditions relating to hard and/or soft landscaping schemes etc.
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Copy of confirmation from the LPA that all such conditions have been discharged including copies
of plans submitted to discharge said condition must be supplied.
Reason: This is because the layout of the approved scheme may need to be amended to address
the requirements of the condition(s).
2.
Landowner:
If the Developer / Applicant is not the landowner, full details for the Landowner(s) will be required.
Reason: Land can only be dedicated as highway by the landowner, therefore the landowner must
be party to the legal agreement. The earlier this information is provided, the less delay will occur
during the Legal phase of the agreement.
3.
Correspondence:
Where a Developer uses an agent or consultant to act on its behalf, all correspondence from the
Highway Control Team will go direct to the agent and will be copied to the Developer unless
requested otherwise by the Developer in writing.
Reason: To ensure that the Developer is kept up-to-date with progress on the application.
4.
Construction Design and Management (CDM) Regulations 2015:
The design, construction and management of highways constructed under a Road Adoption or
Highway Works Agreement falls within the scope of the CDM Regulations 2015. The Agreement
requires formal identification of the Principal Designer, and places an obligation upon the developer
to inform the Council in the event that the named individual is replaced. (See application form
Section F).
5.
Agreement Fee 1:
A non-refundable Agreement Fee is charged by the Council in respect of all Road Adoption and
Highway Works Agreements; however, it does not include the Council’s legal costs as these are
recovered direct from the developer by the Council’s Legal Services Section:
a
The Agreement Fee is usually payable in two parts, each of 50%. However, for agreements
where the fee equates to £3000 or less, the Agreement Fee will be £3000 payable before
validation of the application.
i
The first 50% is payable before validation of the application and a `Part 1 Agreement
Fee’ invoice will be raised, at the time of the issue of letter confirming the application
is complete. Technical Vetting will commence on receipt of this initial fee.
ii
The second part is payable upon formal approval of the design by the engineer and
a `Part 2 Agreement Fee’ invoice will be raised at the time of issue of the Letter of
Technical Approval, and payment must be received before the Agreement will be
completed.
b
For works valued up to £525,000.00 the Agreement Fee is set at 8% of the Works Value.
c
For works valued in excess of £525,000.00 but not exceeding £1,575,000.00 the Agreement
Fee is 6% of the Works Value in respect of the excess above threshold (b).
d
For works valued in excess of £1,575,000.00 the Agreement Fee is 2% of the Works Value in
respect of the excess above threshold (c).
e
Section 38 or Combined Agreements Only: Notwithstanding b-d above, if S38 works are
commenced on site before the agreement is completed, the Agreement Fee will be 13% of the
Works Value for the S38 works plus 8% of the works value for the S278 works (if any) and the
Part 2 Agreement Fee will be invoiced accordingly.
6.
Agreement Fee 2:
The Initial Agreement Fee will be discounted from the Final Agreement Fee PROVIDED ALWAYS
THAT the engineering layout and/or design details have not been amended by the developer other
than at the request of the LHA.
7.
Agreement Fee 3:
The amount of the agreement fee will not vary from that calculated at the time of Technical Approval
of the application PROVIDED ALWAYS THAT:
a
The engineering layout and/or details have not been amended by the developer other than at the
request of the council.
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b
The Road Adoption Agreement is completed with 90 days of the date of Technical Approval of
the design for the Works.
c
If the Road Adoption Agreement is not completed within 90 days of such the date of Technical
Approval, the Engineer will recalculate the Bond Sum and Agreement Fee as necessary to
comply with the scale fees and unit costs in force at that time.
8.
Bond / Security Deposit:
A Bond (or Security Deposit) is required as part of the Agreement and the Bond Sum is equivalent
to the council’s estimate of the value of the works plus the value of any Commuted Maintenance
Sum.
a
S38 Bond Sum: The council's estimate of the value of the works is calculated on a unit cost basis.
The council periodically reviews this unit cost. In the event that the unit cost rises, the new unit
cost will apply to any Road Adoption Agreements not yet legally completed.
Confirmation of the current figure can be obtained from the Highway Control Team on 01733
453421 or HDTeam@peterborough.gov.uk.
b
S278 Bond Sum: The council's estimate of the value of the works is calculated using the full
tender breakdown for the works, including the costs of any signage and road markings and traffic
management, plus the cost of any Stats works (as detailed by the relevant Stats company), plus
a 10% contingency fee.
9.
Commuted Sums:
Commuted sums to cover the costs of future maintenance will be required (in accordance with
Paragraph 1.2 of the Peterborough City Council Estate Road Construction Specification 2012) in
respect of certain elements of infrastructure, e.g. structures, soakaways, highway drainage pumps,
traffic signals, illuminated traffic and direction signs, guard rails and crash barriers, bollards,
additional areas of hard surface within existing public highways etc. For details please refer to
Appendix H of the current PCC ERCS.
10.
Proof of Planning Consent:
This will be either a copy of the Full Planning Approval Decision Notice and the site location plans
and detailed layout approved, or a copy of the Outline Planning Approval Decision Notice and all
relevant Reserved Matters Planning Approval Decision Notices along with a copy of all site location
plans and detailed layout plans approved.
Reason: To show the layout that was approved at planning stage, and what relevant conditions
have been appended to the permission.
11.
Safety Audit:
Please refer to Paragraph 2.3 of the Peterborough City Council Estate Road Construction
Specification 2012 to determine whether a Safety Audit is required to support your application. If
you require further clarification, please contact the Highway Control Team Manager on (01733) 453
453.
Where a Safety Audit is required; the developer has the option either to employ its own
independent Safety Audit team or to request the Council to commission a Safety Audit from
its own consultants at the developers cost. If the developer opts to employ its own safety
audit team, it is essential that true independence from the design team be demonstrated. In
addition, the council will require details of the makeup of the team with their CVs in order to
verify technical competence.
Reason: Where significant alterations are proposed to the highway network, it is imperative that
they are safely designed and constructed.
12.
Design CBR:
Where the designer has not opted for a design CBR of <2% it is essential that an appropriate Ground
Investigation Report, conducted in accordance with Section 2 Paragraph 2.2.2 of the Peterborough
City Council Estate Road Construction Specification 2012 forms part of the Road Adoption
Agreement application documentation.
a
The minimum information for road design purposes must soil classifications and testing, including
plasticity index figures, taken from the logs of bore holes or trial pits taken at formation level
(using the depth of construction appropriate to a <2% Design CBR) along the centre line of the
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proposed carriageway at 50m intervals, subject to a minimum of 3 trial holes for roads less than
100m in length.
b
Should the proposed layout result in the outer edge of the highway exceeding 5m from the road
centre line (such as housing squares, or remote footpath links) then additional trial pits will be
required to cater for these areas.
Irrespective of the findings of the Ground Investigation Report, wherever a construction access route
and / or haul road will follow or cross the line of a partly constructed adoptable highway, the subbase
thickness of the adoptable highway shall be that appropriate for a design CBR of <2%.
Reason: The ground conditions have the potential to affect the life of the road. It is imperative to
ensure that the subgrade is of sufficient ‘strength’ to support the structure of the road and the traffic
which will use it.
13.
Pre-Condition Survey:
The scope of the pre-condition survey is such as to record all aspects of the condition of the surface
of the existing highway comprising carriageways, footways, footpaths, cycleways and verges
together with the positions of highway boundaries over any lengths of the existing public highway
that may be affected by the implementation of the development in accordance with Clause 2.9.2 of
the Peterborough City Council Estate Road Construction Specification 2012. The report must
include a location plan showing where the photos were taken for the pre-condition survey.
The developer must inform the LHA that they intend to commence works on site, (providing a
minimum of 10 working days’ notice) to allow the LHA to carry out the pre-condition survey.
Reason: The purpose of the survey is to provide reliable evidence to resolve any disputes in respect
of damage to or encroachment upon the public highway.
14.
Swept Path Analysis:
This will be a HGV on industrial / distributor roads or a PCC refuse collection vehicle (Phoenix 2-
23W, 10.5m length) for residential developments. Full details of the vehicle used in the swept path
analysis are also required.
If the scheme includes a bus route, a bus should also be shown.
Movements must be shown exiting in both directions and entering from both directions (whilst a
stationary vehicle is shown waiting to exit).
Reason: To ensure that the new roads are of sufficient dimensions to accommodate the vehicles
which will be using them.
15.
Plan Criteria:
The submitted plans should generally be at 1:200 scale; however it is recognised that for some
larger schemes plans at 1:500 scale may be more practical.
It is imperative that drawings have the following note clearly displayed: “ALL WORKS MUST BE
CONSTRUCTED IN ACCORDANCE WITH THE PETERBOROUGH CITY COUNCIL: ESTATE
ROAD CONSTRUCTION SPECIFICATION 2012”.
16.
Construction Details:
The construction detail drawings must be site specific and particular. The use of generic or typical
details is not acceptable, neither is the offer of options.
Reason: To avoid ambiguity over what is to be constructed.
17.
Highway Drainage:
Highway drainage shall be sited as far as possible within the adoptable highway or a combination
of the adoptable highway and existing public highway. All highway SuDS must comply with CIRIA
753 and/or Interpave Guidance on Permeable Paving. If soakaways are to be provided, they must
be located within adoptable highway verge and testing to conform to BRE 365 must be submitted.
Where a new highway drain is unavoidably routed through private land, an easement will be
required of a width determined by the Council. An initial draft of the easement should be prepared
by the developer’s solicitor and submitted to the Council for consideration. Where such easements
are necessary, the completion of the Agreement will not take place before that of the easement.
Services and manholes etc must be located outside areas of adoptable permeable paving, this may
also result in an easement being required.
Reason: To ensure that the highway drainage can be maintained.
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18.
‘Plan 1 – Location Plan:
This plan must be of an appropriate scale and extent to both clearly identify the site of the highway
works and enable the proposed works to be viewed in the context of the existing highway network.
It is recommended that the scale of choice be 1:1250 although it is recognised that for some more
rural areas, 1:2500 may be all that is readily available.
This plan must include the ‘red outline’ of the site boundary as per the approved planning drawing.
This plan should be titled ‘Plan 1 – Location Plan’ and will be engrossed into the Road Adoption or
Highways Works Agreement.
Reason: To ensure that the site can be easily identified and can be related back to the relevant
planning consent.
19.
‘Plan 2 – Extent of Works:
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This plan will be engrossed into the Road Adoption or Highways Works Agreement. It will be based
on the engineering layout plan(s) and must include the red and/or purple outline(s) required to
delineate the extent of works included within the agreement, and the works will need to be coloured
in accordance with the Standard Colours Schedule (on previous page).
Reason: To ensure that the information shown is complete and in a standard format to make it easy
to interpret on viewing the drawing.
20.
Highway Surface Water Drainage Design:
Drainage Calculations, Design Documents, Strategies and Site Specific Construction Details
a
This information is required only for those sections of the drainage which are intended to be
adopted by the Local Highway Authority, as highway drainage.
b
All SuDS features must be designed to the Interpave Guidance on Permeable Paving and/or
CIRIA 753. All site-specific designs and details must be referenced back to the relevant design
document.
Reason: To provide the necessary detail to ensure that the proposed drainage is suitable for
adoption by the Local Highway Authority.
21.
Construction Management Plan:
If there is a planning condition requiring the submission and approval of a Construction Management
Plan, a copy of the approved document must be submitted.
In the absence of the above, details of all construction access and haul routes within the site
together with the location(s) and specification of vehicle wheel and chassis cleansing installations,
proposals for temporary traffic management for the duration of the works and the anticipated
programme must be included as part of this submission.
The details should be appropriate for all phases of the development, i.e. if the facilities need to be
relocated part way through a development, details for each phase will be required.
Reason: To ensure that the works do not result in any danger to the safety of users of the public
highways in the vicinity of the site.
22.
Electronic Copy:
An electronic copy of the submission is required please send to: HDTeam@peterborough.gov.uk
N.B. The application will not be validated until a paper copy of the submission has also been
received and the Part 1 fee is paid.
23.
Structures:
Structures Documentation required to support the application for adoption:
a
Outline of proposal. This is required to determine scope and Category of works. It will also help
determine if any temporary works will be required that may also require approval.
b
An Approval In Principle (AIP) in accordance with BD 2/12. It should detail the design
assumptions made and the design standards adopted. The AIP should be produced before the
design is started. The drawings that will form the basis of the design should be included. These
can be conceptual if necessary and will also need to include an idealisation drawing showing
how the structure has been modelled for design purposes. This AIP will have to be accepted by
the highways authority and acts as the basis of what follows. It is not uncommon for complex
builds to require two AIPs - one for the permanent structure and one for the temporary works
required to build it.
If the structure includes a Road Restraint System, the AIP must also include the proposed
Containment Level (N1, N2, H1, H2 or H4a) and the proposed working width. The AIP drawing
should detail the exact position of the Road Restraint System, including setback from the
carriageway and the location of any roadside hazards (street lighting columns, road signs etc).
Any Departures from Standard must be details within the AIP so that they can be reviewed and,
if acceptable, formally accepted. The departure from standard must be supported by risk
assessments for the site in question.
c
A program of the planned works.
d
Calculation of Commuted Sum in accordance with the CSS / Adept document
“Commuted Sums for Maintaining Infrastructure Assets” available from http://www.tap.iht.org.
24.
Road Restraint System:
Road Restraint System Documentation required to support the application for adoption:
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a
The principal tool for determining if a Road Restraint System is required is the Road Restraint
Risk Assessment Process (RRRAP) which is part of TD 19/06 “Requirement for Road Restraint
Systems”.
In any situation where a developer is proposing something which does not meet the requirements
of TD19/06 the justification must be formally recorded and agreed prior to the installation taking
place.
b
In addition, any development taking place behind an existing safety barrier must demonstrate
that they are outside the working width of the barrier.
Section 278 Highways Works Agreement or Combined Agreement specific notes:
25.
Cost of Works:
a
For validation: A preliminary estimate of the cost of the works, ideally from a tender.
b
For technical approval: A full tender breakdown for the works, including all associated signage,
road markings, street furniture and traffic management costs.
Reason: To enable the calculation of the bond sum and commuted sums and from that the
agreement fees.
26.
Statutory Undertaker Works:
a
For validation:
i
A preliminary estimate of the cost of any necessary stats works, including the
diversion, lowering, protection of existing stats equipment resulting from the highway
works.
ii
Drawings from the Stats Companies detailing their existing equipment in the vicinity
of the highway works.
b
For technical approval:
i
Information from each Statutory Undertaker detailing the location of any existing
equipment in the vicinity of the site which may be affected by the highways works.
ii
Information from each Statutory Undertaker either;
1
Detailing the necessary works to their equipment, resulting from the highways
works (i.e. diversion, lowering, protection). Or
2
Confirming that no works are required to their equipment as a result of the
highway works.
iii
Information from each Statutory Undertaker detailing the cost of carrying out the
works to their equipment.
Reason: To enable the calculation of the bond sum and commuted sums and from that the
agreement fees.
27.
Highway Assessment:
In accordance with Clause 2.2.3 of the Peterborough City Council Estate Road Construction
Specification 2012; for all works within the existing Public Highway a Highway Assessment will be
submitted including details of the full depth of carriageway make up from the subgrade level
(achieved through the taking of core samples (from agreed locations) and appropriate laboratory
testing) along with Plasticity Index figures.
Reason: This report will allow the Designer in consultation with the Case Officer to evaluate the
existing carriageway to enable a purpose-designed tie-in detail to be produced. All off-site highway
works must be designed to accommodate the additional traffic generated, considering both the
construction phases and the design life of the carriageway. All associated utility connections and
other disruptions to the carriageway must be considered as these will have an adverse effect on
the integrity of the carriageway.
28.
Notice of Intended Commencement:
Notwithstanding Note 28 below, the developer must allow for the formal 28-day Notice of Intended
Commencement. The Notice cannot be served before the S278 Agreement is completed and dated.
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29.
Pre-Commencement Conditions in Legal Agreement:
All pre-conditions contained in the agreement relating to the start of works are to be satisfied. The
developer must allow sufficient time in the overall development scheme programme for:
a
Approval of any contractor/subcontractor if not already on the ‘Council’s list’ for comparable
works.
If a contractor is not on the ‘Council’s list’, technical references from three other local
highway authorities in respect of comparable work are required. A minimum period of 28
working days must be allowed for such references to be followed up by the council.
b
Approval of Temporary Traffic Management.
A minimum of 28 working days must be allowed for approval. The Developer/contractor should
not assume that the contractors’ initial Temporary Traffic Management proposals will be
approved without revision.
c
Approval of highway works programme.
A minimum of 28 working days must be allowed for approval of the programme and within that
time, the developer must make arrangements to book road-space with the Council’s Street Works
Coordinator (Contact 01733 453578).
Issue 15 August 2018
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