Information pursuant to Article 13 of the General Data Protection Regulation (GDPR)
The Federal Foreign Office will use your personal data to issue a passport, a replacement passport or an
identity card. Personal data are all information referring to an identified or identifiable natural person. We
would like to provide the following information regarding our data processing in order to comply with our
obligation under Article 13 of the GDPR:
 Pursuant to Article 4 (7) of the GDPR, responsibility for the processing of your personal data lies with
the Federal Foreign Office with its missions abroad. Please go to the website of the competent German
mission abroad for contact details.
 Contact details of the Data Protection Commissioner at the mission abroad:
Please go to the website of the competent mission abroad for contact details.
 Your personal data will be processed for the purposes of issuing the passports, checking their
authenticity, verifying the identity of the passport/identity card holder and implementing the Passports
Act/Act on Identity Cards and Electronic Identification. The legal basis for processing is Sections 4 and
6 (2) of the Passports Act and Sections 5 and 9 (2) of the Act on Identity Cards and Electronic
 Your personal data will be stored for a maximum of 30 years after expiry of the document in question,
pursuant to Section 21 (4) of the Passports Act and Section 23 (4) of the Act on Identity Cards and
Electronic Identification. The fingerprints stored with the application will be deleted at the latest after the
document has been handed over or sent to you pursuant to Section 16 (2) of the Passports Act and
Section 26 (2) of the Act on Identity Cards and Electronic Identification.
 As a data subject you have the following rights:
- Right of access (Article 15 GDPR)
- Right to rectification (Article 16 GDPR)
- Right to erasure (Article 17 GDPR), unless storage regulations in the Passports Act or the Act on
Identity Cards and Electronic Identification dictate otherwise
- Right to restriction of processing (Article 18 GDPR)
- Right to data portability (Article 20 GDPR)
- Right to object (Article 21 GDPR).
 You also have the right to complain to a data protection supervisory authority about our processing of
your personal data.
 As part of data processing, when a passport or identity card is issued, your personal data will be passed
on to the document producer for the purposes of producing the passport. Pursuant to Section 22 ff of the
Passports Act / Section 24 of the Act on Identity Cards and Electronic Identification, the passport/identity
card authority is entitled to pass on data from the passport register to other public bodies insofar as this is
necessary for the recipient to perform the tasks for which they are responsible.