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3103 – Professor Emeritus Appointments Of Teaching Faculty (Tidewater Community College)

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Professor Emeritus Appointments of Teaching Faculty
Page 1 of 6
No. 3103
Rev.: 4
Policies and Procedures
Date: September 15, 2016
Subject: Professor Emeritus Appointments of Teaching Faculty
1. Purpose .................................................................................................................... 1
2. Policy ........................................................................................................................ 1
2.1. Eligibility ........................................................................................................... 2
2.2. Rights and Privileges of Professors Emeriti ...................................................... 2
3. Responsibilities ......................................................................................................... 2
4. Procedures ............................................................................................................... 3
5. Definitions ................................................................................................................. 4
6. References ............................................................................................................... 4
7. Review Periodicity and Responsibility ...................................................................... 4
8. Effective Date and Approval ..................................................................................... 5
9. Review and Revision History .................................................................................... 5
Appendix A: Nomination of Teaching Faculty for Professor Emeritus Status
1. Purpose
This policy addresses the appointment of retired full-time teaching faculty of the
college to the status of Professor Emeritus and the rights and privileges accompanying
such appointments. It complies with applicable policies of the Virginia Community
College System as delineated in Section 3.1.2 of the VCCS Policy Manual.
2. Policy
Tidewater Community College recognizes that teaching faculty performs exemplary
service over the course of their careers. Such service is generally rewarded through
promotions, multi-year appointments, and other awards and methods of recognition.
In those cases where the individual’s service and contributions to the college have
been particularly meritorious and significant, upon retirement, a faculty member shall
be eligible for appointment to Professor Emeritus status.
The number of nominations to be recommended for Professor Emeritus status in any
given year shall not exceed two percent of the number of full-time teaching faculty as
of October 31
st
or one person per campus, whichever is larger.
No. 3103
Rev: 4
September 15, 2016
Professor Emeritus Appointments of Teaching Faculty
Page 2 of 6
2.1. Eligibility
The following criteria must be met to be eligible for appointment to Professor
Emeritus status.
1. The individual must have retired from TCC service as a member of the full-
time teaching faculty within the previous five (5) years or have formally
stated the intent to retire in the fiscal year (i.e., by June 30) in which
considered for selection.
2. The individual must be (or have been) a full-time teaching faculty employee
holding faculty rank of associate professor or professor.
3. The individual must have a minimum of ten years of full-time service as a
member of TCC’s faculty and staff and fifteen years of full-time teaching
experience in higher education.
4. The individual must have made meritorious and significant contributions to
Tidewater Community College in the areas of teaching, service to the
college, service to the community, and service to the profession.
2.2. Rights and Privileges of Professors Emeriti
The following rights and privileges shall accompany appointment to Professor
Emeritus status.
1. Listing in the faculty and staff section of the Tidewater Community College
Catalog, with identification as Professor Emeritus.
2. The option to participate in the academic procession at commencement
exercises and other such official college events, marching at the head of
the faculty.
3. Full use of the facilities of the college’s learning resources centers.
4. Faculty parking privileges.
5. College ID card.
6. A standing invitation to attend special events, concerts, presentations, or
lectures sponsored by the college, as well as to participate in college
intramural and recreational programs.
7. The employee discount at the college bookstores.
8. A college e-mail account.
Professors emeriti shall be officially so named at the college’s recognition event
for retirees in the year of their nomination’s approval by the College President
and the Tidewater Community College Board.
3. Responsibilities
The Associate Vice President for Human Resources shall develop and promulgate
procedures to implement the policy delineated above.
No. 3103
Rev: 4
September 15, 2016
Professor Emeritus Appointments of Teaching Faculty
Page 3 of 6
4. Procedures
The following procedures apply for the nomination of full-time teaching faculty who
retire from Tidewater Community College for appointment to Professor Emeritus
status. Deadline dates specified in this procedure shall be incorporated into the
college’s working calendar.
1. By September 30
th
of each year, the Associate Vice President for Human
Resources shall issue a call for nominations for the status of Professor Emeritus
with the deadline for such nominations being October 15
th
.
2. Any current or retired member of TCC’s full-time teaching faculty may nominate
a colleague for Professor Emeritus status using the attached nomination form
which shall be submitted to the appropriate academic dean by October 15
th
. In
addition to the nomination form, the nomination shall consist of at least three
letters of support from current or retired TCC teaching faculty, one of whom may
be the person originating the nomination. The letters of support should delineate,
in detail, the nominee’s particularly meritorious and significant service and
contributions to Tidewater Community College in the areas of teaching, service
to the college, service to the community, or service to the profession. If available,
a current résumé or curriculum vitae should accompany the nomination. Taken
together, the letters and résumé should include the nominee’s work history,
community and TCC activities, and any other pertinent information to help the
committee determine eligibility for Emeritus status.
3. In consultation with the Associate Vice President for Human Resources, the
academic dean shall determine that the nominated faculty member meets the
years of service and academic rank requirements for eligibility for Professor
Emeritus status. In the event that the nominated faculty member is not eligible
for Professor Emeritus status, the academic dean shall notify the person who
submitted the nomination that it will not be considered due to ineligibility.
4. The academic dean shall inform the faculty member that she or he has been
nominated for Professor Emeritus status and ascertain that she or he acquiesces
to the nomination. In the event that the nominated faculty member declines the
nomination, the academic dean shall notify the person who submitted the
nomination that it will not be considered in accordance with the nominee’s
desires.
5. The academic dean shall evaluate the nomination and make a recommendation
to the supervising campus provost by October 25
th
.
6. In the event that a nomination is evaluated unfavorably by the academic dean,
the faculty member making the nomination shall be so advised and have the right
to appeal the dean’s recommendation directly to the respective campus provost.
7. The supervising campus provost shall evaluate the nomination and forward the
nomination form and the supporting letters of recommendation with a
recommendation to the Vice President for Academic Affairs & Chief Academic
Officer no later than November 1
st
. The Vice President for Academic Affairs &
No. 3103
Rev: 4
September 15, 2016
Professor Emeritus Appointments of Teaching Faculty
Page 4 of 6
Chief Academic Officer shall forward the nomination forms and the supporting
letters of recommendation to the Associate Vice President for Human Resources
no later than November 15
th
.
8. In the event that a nomination is evaluated unfavorably by the campus provost,
the faculty member making the nomination shall be so advised and have the right
to appeal the provost’s decision directly to the College President.
9. By January 16th, the College President shall appoint an ad hoc committee of five
to seven full-time teaching faculty holding full professor rank to review
nominations for appointment to the status of Professor Emeritus. The Associate
Vice President for Human Resources will meet with and issue the charge to the
committee on the Presidents’ behalf.
10. The ad hoc committee shall elect a chair from among its members.
11. The Associate Vice President for Human Resources will deliver the nominations
to the chair of the ad hoc committee.
12. The ad hoc committee shall consider the nominations and, through the chair,
submit its recommendation on nominations to the College President no later than
February 15th.
13. The College President, after reviewing the ad hoc committee chair’s report, shall
recommend nominations for approval to the Tidewater Community College
Board at its March meeting each year. In accordance with the college’s policy,
the number of nominations to be recommended during any given year shall not
exceed two percent of the full-time teaching faculty as of October 31
st
or one
person per campus, whichever is greater.
5. Definitions
No definitions are associated with this policy.
6. References
VCCS Policy Manual
7. Review Periodicity and Responsibility
The Associate Vice President for Human Resources shall review this revised policy at
each anniversary of its approval and, if necessary, recommend revisions.
8. Effective Date and Approval
This revision to the policy is effective upon its approval by the College President on
September 15, 2016.
Policy Approved: Procedure Developed:
Edna V. Baehre-Kolovani, Ph.D Sarah E. (Beth) Lunde
President Associate Vice President for Human Resources
No. 3103
Rev: 4
September 15, 2016
Professor Emeritus Appointments of Teaching Faculty
Page 5 of 6
9. Review and Revision History
The initial version of this policy was approved November 11, 2002.
Revision 1
Section 3. Responsibility for developing procedure from the College President
to the Vice President for Administration.
Section 4. Procedures re-written based on experience and recommendations
of ad hoc committee.
Approved September 30, 2004 by President Deborah M. DiCroce.
Revision 2
Section 1. Policy revised to apply to full-time teaching faculty only.
Section 2. Eligibility criteria revised based on recommendation of ad hoc
committee.
Section 4. Procedures revised to make the nomination process driven by full-
time teaching faculty colleagues of the nominee.
Appendix A. Nominating form revised to reflect changes in the procedure.
Approved May 27, 2009 by President Deborah M. DiCroce.
Revision 3
Section 2.2. Venue for officially naming professors emeriti changed to the
college’s annual recognition event for retirees.
Section 4.:
o Dates modified to start the nomination process on September 15
th
, to
separate it from the start of the academic year.
o Procedure revised to provide greater specificity on the content of the
nomination package.
o Procedure revised to direct appeals of the campus provost’s decision
to the College President.
Appendix A. Nominating form revised to reflect changes in the procedure.
Approved September 9, 2010 by President Deborah M. DiCroce.
Revision 4
Section 2.1.3 Eligibility revised to require a minimum of ten years of full-time
service as a member of TCC’s faculty and staff rather than require a minimum
of ten years of service as a member of TCC’s full-time teaching faculty to
account for employees who have served the college in more than one category
of full-time employment.
No. 3103
Rev: 4
September 15, 2016
Professor Emeritus Appointments of Teaching Faculty
Page 6 of 6
Section 3. Responsibility for developing procedure from the Vice President for
Administration to the Associate Vice President for Human Resources.
Section 4.:
Procedure revised for the Associate Vice President for Human
Resources to issue the call for nominations.
Date modified to issue the call for nominations by September 30
th
.
Date modified to appoint the ad hoc committee by January 16
th
.
Procedure revised to delegate the task of meeting with the committee
for the purpose of issuing the charge from the President to the Associate
Vice President for Human Resources.
Date modified for the submission of the ad hoc committee
recommendation to the President by February 15
th
.
Date modified for the President to submit nominations to the Tidewater
Community College Board at its March meeting.
Section 7. Responsibility for reviewing the policy from the Vice President for
Administration to the Associate Vice President for Human Resources.
Appendix A. Nominating form revised to reflect change in eligibility criteria
and change in title from Director of Human Resources to Associate Vice
President for Human Resources.
Approved September 15, 2016 by President Edna V. Baehre-Kolovani, Ph.D.
Nomination of Teaching Faculty for Professor Emeritus Status
Page 1 of 1
APPENDIX A
TIDEWATER COMMUNITY COLLEGE
NOMINATION OF TEACHING FACULTY FOR
PROFESSOR EMERITUS STATUS
Part A: Nomination (Completed by the full-time teaching faculty member making the nomination.
Attach three letters of support
1
from current or retired full-time teaching faculty.)
Nominee’s Name:
Campus:
Department:
Rank/Discipline:
Number of years of full-time TCC employment:
Total number of years of full-time collegiate teaching experience:
Nominated by:
Faculty Member’s Name
Signature & Date
Letters of
support from:
1.
2.
3.
Part B: Eligibility Determination
Academic Dean:
(In consultation with
the Associate Vice
President for Human
Resources)
Eligible for emeritus status.
Not eligible for emeritus status for the following
reason:
Signature & Date
Part C: Determination of Acquiescence
Academic Dean:
The nominee acquiesces to being nominated.
The nominee declines the nomination.
Signature & Date
Part D: Review and Comment
Academic Dean:
Recommended
Not recommended for the following reason(s):
Signature & Date
Campus
Provost:
Recommended
Not recommended for the following reason(s):
Signature & Date
Ad Hoc
Committee:
Recommended
Not recommended for the following reason(s):
Chair’s Signature & Date
College
President:
Nomination approved
Nomination not approved
Signature & Date
1
Letters of support should delineate, in detail, the nominee’s particularly meritorious and significant service
and contributions to the college in the areas of teaching, service to the college, service to the community,
or service to the profession. If available, a current résumé or curriculum vitae should accompany the
nomination. Taken together, the letters and resume should include the nominee’s work history,
community and TCC activities, and any other pertinent information to help the committee determine
eligibility for Emeritus status.
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