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3104 –  Emeritus Appointments Of Administrative And Professional Faculty (Tidewater Community College)

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Emeritus Appointments of Administrative and Professional Faculty
Page 1 of 6
No. 3104
Rev.: 3
Policies and Procedures
Date: September 15, 2016
Subject: Emeritus Appointments of Administrative and Professional Faculty
1. Purpose .................................................................................................................... 1
2. Policy ........................................................................................................................ 1
2.1. Eligibility ........................................................................................................... 2
2.2. Rights and Privileges of Emeritus Appointees .................................................. 2
3. Responsibilities ......................................................................................................... 3
4. Procedures ............................................................................................................... 3
5. Definitions ................................................................................................................. 4
6. References ............................................................................................................... 4
7. Review Periodicity and Responsibility ...................................................................... 4
8. Effective Date and Approval ..................................................................................... 5
9. Review and Revision History .................................................................................... 5
Appendix A: Nomination of Administrative or Professional Faculty for Emeritus Status
1. Purpose
This policy addresses the appointment of retired full-time administrative and
professional faculty of the college to Emeritus status and the rights and privileges
accompanying such appointments. It complies with applicable policies of the Virginia
Community College System as delineated in Section 3.1.2 of the VCCS Policy
Manual.
2. Policy
Tidewater Community College recognizes that administrative and professional faculty
perform exemplary service over the course of their careers. Such service is generally
rewarded through promotions, multi-year appointments for professional faculty, and
other awards and methods of recognition. In those cases where the individual’s
service and contributions to the college have been particularly meritorious and
significant, upon retirement, an administrative or professional faculty member shall be
eligible for appointment to Emeritus status.
The number of nominations to be recommended for Emeritus status in any given year
shall not exceed two percent of the number of full-time administrative and professional
faculty as of October 31
st
or one person per campus and District Administration,
whichever is larger.
Tidewater Community College
Rev: 3
Policies and Procedures
September 15, 2016
Emeritus Appointments of Administrative and Professional Faculty
Page 2 of 6
2.1. Eligibility
The following criteria must be met to be eligible for appointment to Emeritus
status.
1. The individual must have retired from TCC service as a member of the
administrative or professional faculty within the previous five (5) years or
have formally stated the intent to retire in the fiscal year (i.e., by June 30) in
which considered for selection.
2. The individual must be (or have been) a full-time administrative or
professional faculty employee holding faculty rank.
3. The individual must have a minimum of ten years of full-time service as a
member of TCC’s faculty and staff and fifteen years of full-time experience
in higher education.
4. The individual must have made meritorious and significant contributions to
Tidewater Community College.
2.2. Rights and Privileges of Emeritus Appointees
The following rights and privileges shall accompany appointment to Emeritus
status.
1. Listing in the faculty and staff section of the Tidewater Community College
Catalog, with identification as emeritus in the most recently held
administrative or professional faculty status, e.g., Dean Emeritus, Librarian
Emeritus, Counselor Emeritus, etc.
2. The option to participate in the academic procession at commencement
exercises and other such official college events, marching ahead of the
faculty.
3. Full use of the facilities of the college’s learning resources centers.
4. Employee parking privileges.
5. College ID card.
6. A standing invitation to attend special events, concerts, presentations, or
lectures sponsored by the college, as well as to participate in college
intramural and recreational programs.
7. The employee discount at the college bookstores.
8. A college e-mail account.
Emeritus appointees shall be officially so named at the college’s recognition
event for retirees in the year of their nomination’s approval by the College
President and the Tidewater Community College Board.
Tidewater Community College
Rev: 3
Policies and Procedures
September 15, 2016
Emeritus Appointments of Administrative and Professional Faculty
Page 3 of 6
3. Responsibilities
The Associate Vice President for Human Resources shall develop and promulgate
procedures to implement the policy delineated above.
4. Procedures
The following procedures apply for the nomination of full-time administrative and
professional faculty who retire from Tidewater Community College for appointment to
Emeritus status. Deadline dates specified in this procedure shall be incorporated into
the college’s working calendar.
1. By September 30
th
of each year, the Associate Vice President for Human
Resources shall issue a call for nominations of administrative and professional
faculty for Emeritus status with the deadline for such nominations being October
15
th
.
2. Any current or retired member of TCC’s full-time administrative or professional
faculty may nominate a colleague for Emeritus status using the attached
nomination form which shall be submitted to the appropriate supervisor by
October 15
th
. In addition to the nomination form, the nomination shall consist of
at least three letters of support from current or retired TCC employees, one of
whom may be the person originating the nomination. The letters of support
should delineate, in detail, the nominee’s particularly meritorious and significant
service and contributions to the college. If available, a current résumé or
curriculum vitae should accompany the nomination. Taken together, the letters
and résumé should include the nominee’s work history, community and TCC
activities, and any other pertinent information to help the committee determine
eligibility for Emeritus status.
3. In consultation with the Associate Vice President for Human Resources, the
supervisor shall determine that the nominated faculty member meets the years
of service and academic rank requirements for eligibility for Emeritus status. In
the event that the nominated faculty member is not eligible for Emeritus status,
the supervisor shall notify the person who submitted the nomination that it will
not be considered due to ineligibility.
4. The supervisor shall inform the faculty member that she or he has been
nominated for Emeritus status and ascertain that she or he acquiesces to the
nomination. In the event that the nominated faculty member declines the
nomination, the supervisor shall notify the person who submitted the nomination
that it will not be considered in accordance with the nominee’s desires.
5. The supervisor shall evaluate the nomination and make a recommendation to
the supervising member of the President’s Executive Staff by October 25
th
.
6. In the event that a nomination is evaluated unfavorably by the supervisor, the
employee making the nomination shall be so advised and have the right to appeal
the supervisor’s recommendation directly to the respective member of the
President’s Executive Staff.
Tidewater Community College
Rev: 3
Policies and Procedures
September 15, 2016
Emeritus Appointments of Administrative and Professional Faculty
Page 4 of 6
7. The supervising member of the President’s Executive Staff shall evaluate the
nomination and forward the nomination form and the supporting letters of
recommendation with a recommendation to the Associate Vice President for
Human Resources no later than November 1
st
.
8. In the event that a nomination is evaluated unfavorably by the supervising
member of the President’s Executive Staff, the TCC employee making the
nomination shall be so advised and have the right to appeal the decision directly
to the College President.
9. By January 16
th
, the College President shall appoint an ad hoc committee of five
to seven full-time administrative and professional faculty to review nominations
for appointment to Emeritus status. The Associate Vice President for Human
Resources will meet with and issue the charge to the committee on the
Presidents’ behalf.
10. The ad hoc committee shall elect a chair from among its members.
11. The Associate Vice President for Human Resources will deliver the nominations
to the chair of the ad hoc committee.
12. The ad hoc committee shall consider the nominations and, through the chair,
submit its recommendation on nominations to the College President no later than
February 15th.
13. The College President, after reviewing the ad hoc committee chair’s report, shall
recommend nominations for approval to the Tidewater Community College
Board at its March meeting each year. In accordance with the college’s policy,
the number of nominations to be recommended during any given year shall not
exceed two percent of the administrative and professional faculty as of October
31
st
or one person per campus and District Administration, whichever is greater.
5. Definitions
No definitions are associated with this policy.
6. References
VCCS Policy Manual
7. Review Periodicity and Responsibility
The Associate Vice President for Human Resources shall review this revised policy at
each anniversary of its approval and, if necessary, recommend revisions.
Tidewater Community College
Rev: 3
Policies and Procedures
September 15, 2016
Emeritus Appointments of Administrative and Professional Faculty
Page 5 of 6
8. Effective Date and Approval
This revision to the policy is effective upon its approval by the College President on
September 15, 2016.
Policy Approved: Procedure Developed:
Edna V. Baehre-Kolovani, Ph.D. Sarah E. (Beth) Lunde
President Associate Vice President for Human Resources
9. Review and Revision History
The initial version of this policy was approved November 11, 2002.
Revision 1
Section 3. Responsibility for developing procedure from the College President
to the Vice President for Administration.
Section 4. Procedures re-written based on experience and recommendations
of ad hoc committee.
Approved September 30, 2004 by President Deborah M. DiCroce.
Revision 2
Section 1. Policy revised to apply to administrative and professional faculty
only.
Section 2.2. Venue for officially naming administrative and professional faculty
to Emeritus status changed to the college’s annual recognition event for
retirees.
Section 4.
o Dates modified to start the nomination process on September 15
th
, to
separate it from the start of the academic year.
o Procedure revised to make the nomination process driven by full-time
colleagues of the nominee.
o Procedure revised to direct appeals of the Executive Staff member’s
decision to the College President.
Appendix A. Nominating form revised to reflect changes in the procedure.
Approved September 9, 2010 by President Deborah M. DiCroce.
Revision 3
Section 2.1.3 Eligibility revised to require a minimum of ten years of full-time
service as a member of TCC’s faculty and staff rather than require a minimum
of ten years of service as a member of TCC’s full-time administrative and
Tidewater Community College
Rev: 3
Policies and Procedures
September 15, 2016
Emeritus Appointments of Administrative and Professional Faculty
Page 6 of 6
professional faculty to account for employees who have served the college in
more than one category of full-time employment.
Section 3. Responsibility for developing procedure from the Vice President for
Administration to the Associate Vice President for Human Resources.
Section 4.:
o Procedure revised for the Associate Vice President for Human
Resources to issue the call for nominations.
o Date modified to issue the call for nominations by September 30
th
.
o Date modified to appoint the ad hoc committee by January 16
th
.
o Procedure revised to delegate the task of meeting with the committee
for the purpose of issuing the charge from the President to the Associate
Vice President for Human Resources.
o Date modified for the submission of the ad hoc committee
recommendation to the President by February 15
th
.
o Date modified for the President to submit nominations to the Tidewater
Community College Board at its March meeting.
Section 7. Responsibility for reviewing the policy from the Vice President for
Administration to the Associate Vice President for Human Resources.
Appendix A. Nominating form revised to reflect change in title from Director of
Human Resources to Associate Vice President for Human Resources.
Approved September 15, 2016 by President Edna V. Baehre-Kolovani, Ph.D.
Nomination for Emeritus Status of Administrative or Professional Faculty
Page 1 of 1
APPENDIX A
TIDEWATER COMMUNITY COLLEGE
NOMINATION OF ADMINISTRATIVE OR PROFESSIONAL FACULTY
FOR EMERITUS STATUS
Part A: Nomination (Completed by the full-time administrative or professional faculty member
making the nomination. Attach three letters of support
1
from current or retired full-time TCC
employees.)
Nominee’s Name:
District/Campus:
Department:
Title:
Number of years of full-time TCC employment:
Total number of years of full-time collegiate experience:
Nominated by:
Administrative or Professional Faculty Member’s Name
Signature & Date
Letters of
support from:
1.
2.
3.
Part B: Eligibility Determination
Supervisor:
(In consultation with
the Associate Vice
President for Human
Resources)
Eligible for emeritus status.
Not eligible for emeritus status for the following
reason:
Signature & Date
Part C: Determination of Acquiescence
Supervisor:
The nominee acquiesces to being nominated.
The nominee declines the nomination.
Signature & Date
Part D: Review and Comment
Supervisor:
Recommended
Not recommended for the following reason(s):
Signature & Date
Executive Staff
Member:
Recommended
Not recommended for the following reason(s):
Signature & Date
Ad Hoc
Committee:
Recommended
Not recommended for the following reason(s):
Chair’s Signature & Date
College
President:
Nomination approved
Nomination not approved
Signature & Date
1
Letters of support should delineate, in detail, the nominee’s particularly meritorious and significant service
and contributions to the college. If available, a current résumé or curriculum vitae should accompany the
nomination. Taken together, the letters and résumé should include the nominee’s work history,
community and TCC activities, and any other pertinent information to help the committee determine
eligibility for Emeritus status.
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