registered mail, you must be able to obtain proof from the post office that
the tenant actually signed for the notice, such as a return receipt.
Keep a Record: The person who serves the notice should keep a record of how
he or she served the notice, including the dates and times when he or she tried
to serve the tenant(s) and any details that might prove that the notice was
actually served, such as the name, age, and physical description of the
person(s) the notice was given to or a physical description of the property
where the notice was posted along with the date the notice was mailed. If you
use certified mail, make sure you have records of when the notice was delivered
and who signed for it. If service is by posting and mailing, the affidavit should
include any additional information, if any, about why the person who served the
notice went to the property at certain times before posting the notice, such as
because they knew the tenant’s work schedule.
If required, you should also keep a record of how and when you sent your
notice to the D.C. Housing Authority.
Affidavit of Service: An Affidavit of Service has been included in this packet
for you to record how the tenant(s) or occupant(s) were served. You will need
to complete a separate affidavit of service for each tenant or occupant. The
person who accomplishes service should fill out the Affidavit of Service and
should write their name, age, date of birth, and business address in the spaces
provided at the top of the form and should sign and date the bottom of the form
when they complete it.
The person who completes the Affidavit of Service should complete the rest of
the form using the guidelines below:
For personal service: If personal service is achieved, write the time and
date that the tenant or occupant was served the notice on line 4. Next check
the box for personal service and write the name of the tenant or occupant
served. Then, in the space provided after “Explanations and Descriptions” you
should provide a physical description of the tenant or occupant served.
For substitute service: If substitute service is achieved, write the time
and date that the notice was served on line 4. Next check the box for substitute
service and write the name of the person served. Then, in the space provided
after “Explanations and Descriptions” you should provide a physical description
of the person served.
For service by posting and mailing: If you served by posting and
mailing, write the time and date that the notice was served on line 4. Next
check the box for posting service and list the time and date of the first
unsuccessful attempt at personal service. Then list the date that the notice was
sent by first-class mail, postage prepaid, to the premises. Finally, in the space