Fillable 18 Academic Reduced Course Load (West Georgia College)

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18 Academic Reduced Course Load (West Georgia College)

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International Student Admissions & Programs
1601 Maple St. Carrollton, GA 30118
Phone: (678) 839-4780
Fax: (678) 839-5509
Updated: July 1, 2018
REDUCED COURSE LOAD
ACADEMIC DIFFICULTY
Reduced enrollment must be approved by International Student Admission and Programs before dropping courses.
• Students may seek authorization to be enrolled less than full-time during a given semester for a limited number of
academic reasons including improper course placement or sequence, initial English language difficulties, initial
difficulty with reading requirements, or unfamiliarity with American teaching methods.
• An academic adviser (college or major adviser) or professor teaching the class that will be dropped must recommend
the reduced enrollment.
• Reduced enrollment for academic reasons may be approved for only one semester during the student’s degree
program. Students should consider this carefully before requesting an approved reduced enrollment for academic
reasons since it can only be used once.
STEPS FOR THE STUDENT:
Step 1: Contact your academic advisor, department chair, or professor who may make a recommendation for a reduced
course load if appropriate for your situation. If the advisor agrees to recommend reduced course load, fill out sections 1, 2,
and 3. Have your advisor fill out section 4 of this form.
Step 2: Contact the ISAP office who will review the recommendation and decide if there is enough evidence to approve
your reduced course load.
Step 3: After the ISAP office approves the reduced course load form, you may withdraw from the approved class/es.
Students with a reduced course load for initial academic difficulty may drop only one class below full-time.
SECTION 1: STUDENT INFORMATION
Student’s Family
Name (Last Name)
Student’s Given
Name (First Name)
Date of Birth
UWG Student ID
Phone Number
SEVIS ID Number
Email Address
Current Visa Status
F-1 Student J-1 Student Other Visa Type: Specify _______
917
N00
@my.westga.edu
International Student Admissions & Programs
1601 Maple St. Carrollton, GA 30118
Phone: (678) 839-4780
Fax: (678) 839-5509
Updated: July 1, 2018
SECTION 2: PROGRAM INFORMATION
Level of Study
Bachelors Masters PhD Certificate
First Semester at
UWG
Fall
Spring
Summer
YEAR: ________________
Semester of
requested Reduced
Enrollment
Fall
Spring
Summer
YEAR: ________________
Major
Expected Program
Completion Date
Statement of Understanding
I understand that a reduced course load exception can be used only one time during my studies in the United
States. Failure to remained enrolled full time until your reduced course load is approved with result in you
falling out of status.
Student’s Signature
Date
SECTION 3: PROPOSED SCHEDULE
Please use this section to provide the schedule of classes for the semester in which you are dropping below full time.
Class Title
EX: UWG1101
Course Name
EX: UNIVERSITY EXPERIENCE
Instructor
EX: INSTRUCTION NAME
Online or In Person
EX: IN PERSON
Credit Hours
EX: 3
Total Number of Credit Hours
0
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International Student Admissions & Programs
1601 Maple St. Carrollton, GA 30118
Phone: (678) 839-4780
Fax: (678) 839-5509
Updated: July 1, 2018
REDUCED COURSE LOAD
ACADEMIC DIFFICULTY
Summary of the Regulation
• International students who are in the US in F-1 or J-1 status are required by law to pursue a full course of study every
semester of the academic year (Fall and Spring semester and Summer if it is the student’s first or last term of study).
• “Full-time student status” is 12 credit hours for undergraduates and 9 credit hours for graduates, as defined in the
UWG Course Catalogues
• The United States Citizenship and Immigration Services (USCIS) limits the reasons for a student to engage in less
than full-time enrollment to the ones listed on this form. Failure to comply with this law results in the student's SEVIS
record being terminated.
• Students can only use this option ONCE during their studies in the United States.
STEPS FOR THE ADVISOR/DEAN:
Step 1: Meet with the student about their circumstances and make a decision on whether or not you feel the student’s
situation would benefit from a reduced course load.
Step 2: If you feel the student’s time at UWG would be benefited from a 1 semester reduced course load approval, fill out
the bottom portion of this form with the student after you have reviewed sections 1-3 with the student. Contact the ISAP
office if you have any questions. Students should submit the completed form to the ISAP office.
Step 3: After the ISAP office approves the reduced course load form, the student may withdraw from the approved
class/es. Students with a reduced course load for initial academic difficulty may drop only one class below full-time.
SECTION 4: ACADEMIC ADVISOR OR DEAN RECOMMENDATION
I am aware of the circumstances above, have reviewed the educational implications, and recommend reduced
enrollment for the requested semester.
Recommended
Reason for Reduced
Enrollment
Improper course placement or sequence
Initial difficulties with English language requirements (first semester only)
Initial difficulties with English reading requirements (first semester only)
Unfamiliarity with U.S. teaching methods (first semester only)
Advisor’s Signature
Date
Printed Name
Title
Email
Extension
@westga.edu
9
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Completed 24 July 2020

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