Fillable 1000-1Reg.Form2 - ECSU Policy Manual Adopted 6-14-05

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1000-1Reg.Form2 - ECSU Policy Manual Adopted 6-14-05

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1000.1[Reg.]
Form 2
(Last updated: 06/12/07)
Page 1 of 4
ELIZABETH CITY STATE UNIVERSITY
Facilities Use License Agreement
THIS LICENSE AGREEMENT, is made and entered into by and between ELIZABETH CITY
STATE UNIVERSITY, a constituent institution of The University of North Carolina, (hereinafter referred
to as “ECSU") and _________________________________ (hereinafter referred to as "Licensee") whose
business address is: _____________________________________________________________________
RECITALS:
WHEREAS, ECSU owns certain facilities as described in this license agreement which are at
times available for use: and
WHEREAS, Licensee desires to utilize ECSU's facilities for the purposes set forth herein;
NOW, THEREFORE, in consideration of the mutual covenants and conditions contained herein,
ECSU and Licensee agree as follows:
l. License
ECSU hereby grants permission to Licensee to use the following described facilities: _____________
________________________________________ Room(s) __________________________________
Hereinafter called "facility," for the exclusive purpose of: ___________________________________
_________________________________________________________________________________.
2. Term
Licensee shall be permitted to use the facility on the following date(s) and time(s) beginning
____________________________, 200_ at ___________________ (a.m./p.m.) ending ___________
____________________________, 200_ at ___________________ (a.m./p.m.) Time shall be of the
essence with this license agreement, and the time granted shall not be extended for the occupancy or
use of the premises or for the installation or removal or equipment without ECSU's written
permission.
3. Fee
I.icensee shall pay the following fee to utilize the facility___________________________________
($____________ ). The fee shall be paid to cover all direct and indirect expenses for items such as
heating, air conditioning, lighting, security, janitorial services and administrative expenses.
4. Supervision of the Facility
Licensee agrees to supervise and to be responsible for all of its activities associated with
1000.1[Reg.]
Form 2
(Last updated: 06/12/07)
Page 2 of 4
this agreement. ECSU does not relinquish the right to control management of the facility and to
enforce all necessary and proper rules for the management and control of the facility. ECSU reserves
the right to eject any objectionable person(s) from the facility. ECSU also reserves the right, at all
times, for any ECSU employee to enter the premises. Licensee’s activities under this agreement shall
include: ____________________________________. Licensee must coordinate with campus police
personnel to ensure that the facility is properly secured whenever in use as a temporary emergency
shelter.
5. Damages
If any part of ECSU's buildings or equipment or grounds are damaged by an act or omission of the
Licensee, Licensee's agent (s), employee(s), patron(s) or any other person(s) admitted to the facility by
Licensee, during the term of this license agreement, Licensee shall pay ECSU, upon demand, such
sum as shall be necessary to restore, repair or replace the damaged property. Licensee hereby assumes
full responsibility for the character, acts and conduct of all persons admitted to the facility by
Licensee's consent or the consent of any person(s) acting on behalf of Licensee.
6. Applicable Laws
Licensee agrees to comply with all ECSU policies, procedure, local ordinances and State and federal
laws applicable to the use of the facility. Licensee also agrees not to unlawfully discriminate against
any individual(s) on the basis of race, creed, color, sex, religion, age, disability or national origin and
to comply with all anti-discriminatory laws and policies to which the university is subject.
7. Advertising
Licensee agrees that no advertising or other matters shall be placed or posted or distributed in or about
ECSU or announced or publicized in any way without first having obtained ECSU's written
permission. ECSU's name shall not be used to suggest co-sponsorship or endorsement of any activity,
without ECSU's prior written approval.
8. Sales
Licensee agrees that it will not distribute tickets in excess of the seating capacity of the facility, nor
admit a larger number of persons than can safely and freely move about in the space contracted for
and ECSU's decision with respect to questions raised under this paragraph shall be final.
Licensee agrees that it shall not engage in, control or otherwise allow the sale and distribution of food,
beverages or other concession items within the facility without ECSU’s prior written approval.
9. Alterations, Decorations and Damage
Licensee shall not damage or in any way deface the facility and shall now cause or permit anything to
be done whereby the facility shall be damaged or defaced and shall not drive or permit to be driven
nails, hooks, tacks, or screws, and shall not make or allow to be made any alterations of any kind to
said premises. Licensee shall not be allowed to use candles or open flames at the facility.
10. Equipment
a. ECSU shall provide Lessee with the following audio/video equipment as checked below:
1. ______________________ film projector (16 mm)
2. ______________________ film strip projector
1000.1[Reg.]
Form 2
(Last updated: 06/12/07)
Page 3 of 4
3. ______________________ overhead projector
4. ______________________ piano
5. ______________________ public address system
6. ______________________ slide projector
7. ______________________ other:
b. Licensee agrees not to use ECSU's equipment located in or about the facility, except as provided
in Section 10.a. above, without first obtaining ECSU's prior approval.
11. Additional Users
Licensee understands and agrees that, during the term of this license agreement, other events may be
held at or near other parts of the facility and Licensee shall conduct its activities so as not to interfere
with such other event(s).
12. Violation
If, at any time during the term of this lease, Licensee violates applicable policies, procedures, local
ordinances, State or Federal laws, or the terms and conditions of this lease, Licensee shall cease and
desist from the prohibited use or surrender the facilities upon ECSU's demand.
13. Indemnification
Licensee agrees to hold ECSU and its Board of Trustees harmless from any claim(s), suit(s) or
proceeding(s) that may arise as a result of Licensee's use of the facility, including indemnifying ECSU
for reasonable expenses incurred in defending any such claim(s).
14. Insurance
Licensee agrees to obtain at is own cost and expense public liability insurance in the sum of not less
than five hundred thousand dollars ($500,000) for each person injured or killed and property damage
insurance in the sum of not less than fifty thousand dollars ($50,000) for each occurrence; and
Licensee shall, at the time of the execution of this agreement, furnish ECSU with a copy of said policy
or a certificate that such insurance has been issued, and ECSU shall be named as an additional insured
thereunder. The facility will not be made available to Licensee until proof of insurance coverage is
submitted to ECSU, a quotation for insurance is insufficient.
15. Non-assignment
Licensee shall not assign or transfer this facilities use license agreement or sublet any portion
thereof without ECSU's written consent.
16. Alcohol Use
Licensee is prohibited from dispensing, using or consuming alcoholic beverages while utilizing
ECSU's facility unless the Chancellor has granted approval in accordance with ECSU's Alcoholic
Beverage Policy.
17. Termination
ECSU or Licensee may terminate this license agreement by giving the other party written notice at
least three business days prior to the scheduled event.
1000.1[Reg.]
Form 2
(Last updated: 06/12/07)
Page 4 of 4
18. Catering/Food Service
Licensee agrees that ECSU's food service provider or a licensed and insured caterer shall handle all
catering or food service in connection with the use of ECSU's facility. Licensed caterers, must
provide ECSU with proof of liability insurance coverage and licensure prior to the subject event.
19. Entire Agreement
This agreement replaces all prior written and oral agreements and incorporates all the terms and
conditions agreed upon by the parties. There shall be no modifications, variations or amendments
except in writing and signed by the parties of this agreement.
IN WITNESS WHEREOF, the parties have executed this agreement as of the dates indicated
below. This agreement shall not become effective until executed by ECSU.
ELIZABETH CITY STATE UNIVERSITY LICENSEE
By: ________________________________ By: _________________________________
________________________________ __________________________________
Title Printed Name
________________________________ __________________________________
Date Title
By: ________________________________ __________________________________
Organization
________________________________
Title __________________________________
Telephone Number
________________________________
Date
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1000-1Reg.Form2 - ECSU Policy Manual Adopted 6-14-05

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Completed 16 November 2019

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