U.S. Department of State
Office of Allowances
Hotel and Restaurant Report
Instruction Page 1 of 1
The information provided in this report will be used to determine the travel Per Diem Allowance. Please complete and sign the Post Information
section, as well as Sections 1 and 2. The instructions below correspond to the required data fields in Sections 1 and 2.
COMPLETING THE REPORT:
U.S. Department of State
Office of Allowances (A/OPR/ALS)
Room H-314, SA-1
Washington, D.C. 20522-0103
Copies of this report may be sent in advance via fax or e-mail to:
The Hotel and Restaurant Report (DS-2026) is used to determine the maximum travel allowances. It is to be submitted by civilian Federal
agencies in accordance with Sections 070 and 920 of the Department of State Standardized Regulations (DSSR). Reports submitted by
Uniformed Service members must follow the procedures provided in Appendix M of the Joint Federal Travel Regulations.
Report all prices in the currency required by the facility. Provide explanation in the
If there are no suitable hotel or restaurant facilities within a reasonable distance (including hostels and guest houses), include under
Section 1 - Hotels
List prices for moderately priced hotels that are frequently used by USG employees and reported in the post log or by the military billeting office.
Post should select hotels that meet U.S. standards of size, cleanliness, security, and safety as much as possible. Post should refrain from
reporting costs for hotels that offer luxury accommodations and/or are primarily used by VIPs or Congressional delegations (hotels normally rated
as superior, first-class, or deluxe). If hotels do not have single rooms with private baths, then describe the types of rooms available in the
Provide the number of room reservations at each lodging facility using hotel reservation logs maintained by the post or the military billeting
Section 2 - Restaurants and Fast Food Facilities
The restaurants used in this survey must represent those facilities most frequently used by USG travelers. You are not required to base your
restaurant selections on the meal facilities reported in the living pattern questionnaire.
Justify in the
Prices for soup and salad are intended to be small servings, as often provided with a full meal. Note in the
Explain in the
If hotels have high and low seasons, report the seasonal rates and provide dates.
List the average price levels for all main course and additional meal items requested.
Select the fast food outlets most used by USG travelers.
Department of State posts should submit the signed original of this report and other supporting documentation directly to the Department of
State, Office of Allowances:
Non-Department of State locations should submit the signed original of this report and other supporting documentation directly to the
Department of State, Office of Allowances (see address above). A copy should be sent to the parent agency's Headquarters/Washington, D.C.
SUBMITTING THE REPORT:
are quoted in U.S. dollars. Round the tax rate, service charge, or tip rate percentages to two digits.
section if the hotel and/or meal prices
CommentsComments (Sections 1 and 2) a statement about the arrangements made for travelers.
rates most often given to United States Government (USG) travelers.
Typical room rates refer to discounted room
Typical meals refer to basic food items most often consumed
by USG travelers.
section any change in hotels listed or price levels from the previous survey.
Comments section any reporting of hotel restaurants for meals, as opposed to local restaurants. For example, the Regional
Medical Officer and/or Regional Security Officer may deem local restaurants unsanitary and/or unsafe.
Comments section if the prices listed
represent full or large portions.