Fillable Yowell Meadow Park & Mt. Run Lake Park (Town of Culpeper)

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Yowell Meadow Park & Mt. Run Lake Park (Town of Culpeper)

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Town Of Culpeper
400 South Main Street, Suite 301
Culpeper, VA 22701
540-829-8260 (phone); 540-829-8279 (fax)
Yowell Meadow Park & Mt. Run Lake Park
Major Event Application
(Application to be submitted 45 days in advance of event)
SORRY, NO REFUNDS.
Date Received:
Name of Applicant:
Address of Applicant
Phone Number:
Name of Event:
Date of Event(s):
From to
Hours of Event(s):
From a.m./p.m. to a.m./p.m.
Rain Date Requested:
YES (Dates) NO
Maximum Attendance:
____________. (100 people or more is considered a Major Event.)
Description of Event:
OVERNIGHT CAMPING
MUST BE APPROVED BY
THE TOWN MANAGER!!
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
Type of Event:
Public Private Fundraising Seasonal Sports
Location of Activities:
(Check all boxes that apply
for the specific park,
court(s), field(s), and/or
pavilion(s).
Yowell Meadow Park (Town)
Pavilion A
Pavilion B
Athletic Field 1*
Athletic Field 2*
Basketball Court
Baseball Field
Tennis Courts
T-Ball Field
Mountain Run Lake Park (County)
Pavilion #1 - Jaycee’s
Pavilion #2 – Dawn Lions
Pavilion #3 – Rotary
Pavilion #4 – Mid-Day Lions
Town Services Needed:
(Check all that apply)
Comfort Station (Restrooms at both parks)
Trash Pick-up
Electric (Yowell Meadow Park only)
Police
YOU MUST CONTACT THE CULPEPER COUNTY BUILDING DEPARTMENT IMMEDIATELY TO DETERMINE IF AN
INSPECTION IS REQUIRED FOR ERECTING TEMPORARY STRUCTURES SUCH AS TENTS, MOON BOUNCES,
STAGES, ETC. THE BUILDING DEPARTMENT OFFICES ARE LOCATED IN THE BASEMENT OF THE COUNTY
ADMINISTRATION BUILDING, LOCATED AT 302 NORTH MAIN STREET, CULPEPER, VA (PHONE: 540-727-
3405).
THE TOWN OF CULPEPER PROVIDES THIS INFORMATION AS A COURTESY AND DOES NOT HAVE THE
AUTHORITY TO ISSUE BUILDING PERMITS AND IS NOT RESPONSIBLE FOR ADDITIONAL FEES AS A RESULT OF
INSPECTIONS THAT MAY BE REQUIRED AS A RESULT OF YOUR EVENT.
Applicant Signature______________________________________ _
Staff Signature___________________________________________
ADMINISTRATIVE USE ONLY
FEES IMPOSED:_______________________________________
Recommend Approval Recommend Denial
Reasons:_______________________________________________________________________________
______________________________________________________________________________________________
______________________________________________________________________________________________
*NOTE: VERIFY THE
STATUS OF ATHLETIC
FIELDS WITH STAFF--
THEY ARE CLOSED
PERIODICALLY FOR
ROUTINE
MAINTENANCE
click to sign
signature
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(ATTACHMENT TO ACCOMPANY ALL MAJOR EVENT APPLICATIONS)
DESCRIPTION OF MAJOR SERVICES
When applying for a Major Event with the Town of Culpeper, please keep in mind the following things:
1. Erection of temporary structures for use in your event;
2. Proper disposition of trash and receptacles;
3. Use of electric utilities (Yowell Meadow Park only);
4. Use of restroom facilities (Yowell Meadow and Mountain Run Lake Parks).
Erection of Temporary Structures
If you intend to rent, erect, and use structures of a temporary nature, such as tents, a “moon bounce”, stage, or other
such structure, you must check with the Culpeper County Building Department to determine if a building permit
for a temporary structure is needed. The Town of Culpeper does not issue building permits—only Culpeper
County. When you fill out the applications please describe, in the greatest detail possible, the activities that will
occur during the course of your event; also detail all such structures that would be constructed, inflated, or designed
especially for this event. The staff of the Culpeper County Building Department will make a determination based
upon the size of the structure, and whether permits are necessary. When permit are needed, usually a building
permit and a certificate of occupancy are both needed. You are responsible for scheduling an inspection, if one is
required, with the proper individuals at the Culpeper County Building Department. The Building Department is
located in the basement of the County Administration Building, which is located at 302 N. Main Street, Culpeper,
VA 22701. You can reach the Building Department at (540) 727-3405, Monday through Friday, 7:30 a.m. – 4:30
p.m.
Proper Disposition of Trash and Receptacles
The Public Works Department will provide receptacles for the placement of trash which results from your event. It
is the applicant’s responsibility to see that all trash is either hauled away or placed in bags and placed inside the
receptacles. The area being rented for the major event should be cleaned up and vacated by dark, when the park
closes. Copies of the Major Event form are provided to the Public Works Department and receptacles will be
placed at the location of the event, as indicated on the Major Event form. Fees may be imposed for failure to clean
up, as specified above
Usage of Utilities (electric – Yowell Meadow Park)
The Light and Power Department will ensure that electric service has been turned on in Yowell Meadow Park, only
if it has been indicated on the Major Event form. The electricity is available from no other source, other than the
pavilion being rented. If you intend to use a public address system, please indicate so on the Major Event form.
The Town does not provide such equipment, nor does it provide additional equipment such as extension cords
(please plan on such when making your arrangements).
Usage of Restroom Facilities – Yowell Meadow and Mountain Run Lake Parks
Upon indicating your need for restroom facilities, the Public Works Department will make the comfort station at
Yowell Meadow Park or the stand-alone restroom facility at Mountain Run Lake Park accessible to event-goers.
Please report any closures or problems with the facility (ies) to the Department of Planning and Community
Development.
Fee Schedule
The following is a schedule of fees associated with reserving and renting the pavilions at Yowell Meadow and
Mountain Run Lake parks:
Reservation
Park
Fee
Event 0-99 Persons (weekday, weekend or holiday)
YMP and MRLP
$50
Major Event (100+ People)
YMP and MRLP
$100
Major Event if not a Town or County Resident
(100+ people)
YMP and MRLP
$300
Town of Culpeper
Parks Rules & Regulations for All Town Parks
(Kestner Wayside, Lake Pelham, Mountain Run Lake Park, & Yowell Meadow Park)
IN GENERAL
The following rules and regulations provide for the safe, enjoyable use of all Town parks subject to rules of conduct for the
protection and safety of all citizens of the Town of Culpeper.
All areas, amenities and facilities located in the parks are open for public recreation year round during daylight hours. No
person is allowed in the parks between one hour after sunset and one hour before sunrise except upon special permission
from the Town Manager.
Do not litter. Help keep the park areas clean by using conveniently placed trash receptacles for all garbage and rubbish.
Clean-up of the pavilions before and after use is the responsibility of the person using the facility. Any person(s) using the
park who fails to clean-up trash or other debris left by his/her use, shall be held liable to the Town for all costs incurred in
removing such trash and debris.
RULES & REGULATIONS
The following items and activities are strictly prohibited in all Town parks:
Alcoholic beverages
Glass containers
Boats with gasoline motors on lake or pond
Horses, without prior approval of the Town Manager
Commercial activity except pursuant to a specific contract
with the Town
Ice skating
Damage or vandalism to any facility, amenity, tree or shrub
Littering
Drugs
Loud noise or music, without prior approval of the Town
Manager
Fishing without individual Town permit in addition to a valid
State of County fishing license
Motorized equipment or vehicles except in the parking lot
Gambling
No pets, dogs, or other domestic animals shall be permitted
to run at large
Swimming or wading in Mountain Run Lake, Yowell Meadow
Park pond or the stream
PERMITTED USES FOR MAJOR AND REGULAR EVENTS
Applications for major and regular events can include the following uses:
Live bands/concerts
Large company or organization picnics (Major Events Only)
Selling of or commercial preparation of food (upon approval
and possession of all health permits)
Holiday related festivities such as the 4
th
of July
(Major Events Only)
Fund-raising events
Speakers (that point away from Gardner Street)
Athletic events (races, Soap Box Derby, etc.)
Erection of temporary structures such as tents, moon
bounces, etc. upon obtaining the proper permits from the
Culpeper County Building Department
PROHIBITED USES FOR MAJOR EVENTS & RESERVING FACILITIES
Prohibiting the public from entering an area reserved for a
major event
Charging admission to a major event
OTHER RESERVATIONS OF FACILITIES
Applications for reserving pavilions, soccer fields, baseball fields, tennis courts, or other facilities are on a first-come, first-
served basis. Applications are available at the Department of Planning & Community Development, 400 S. Main Street, 3
rd
Floor, Culpeper, VA. You can reach the department by calling (540) 829-8260.
Unless posted otherwise, the Mountain Run Lake Spillway is available for recreational use on a first-come, first-served basis
from the control section toward the lake. Reservations for its use are not issued. Special care must be taken to maintain the
integrity of the turf in the spillway.
APPEALS PROCESS APPEALS PROCESS
All applications for Major Events will be reviewed by the staff of the Department of Planning and Community Development.
When deemed appropriate, staff will bring any requests for Major Events to the Parks and Recreation Commission for their
approval. Such requests will only be brought to the Commission when there are unusual circumstances or requests made
within in the major event application. Under all other cases, the Parks and Recreation Commission will serve as an appeals
body and will hear all applications that were denied by staff. Appeals must be made in writing within one (1) week following
any denial by planning department staff. The Commission will deliver a written decision to the applicant following the
nearest regular meeting or a special meeting (whichever is most appropriate).
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Yowell Meadow Park & Mt. Run Lake Park (Town of Culpeper)

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Completed 1 February 2021

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