TRAVEL
AUTHORIZATION/CASH ADVANCE
REQUEST
FORM (TRA)
(Multi-purpose form. See instructions below.)
COUNT
Y COLLEGE OF MORRIS
Employee
Name
:
Phone Extension:
Destination,
Date(s)
&
Purpose of Trip
:
Instructions:
This form is used to: (1) Authorize the traveler to plan a trip with the identified estimated costs and
(2) Authorize the accounting department to provide the requested cash advance associated with the trip. All
estimated expenses for the trip must be included on this form, in the column for the planned method of payment.
Direct Pay to Vendor column: An example would be a registration fee being sent directly to the vendor. A check request will have
to be prepared & approved to initiate payment. Please attach copy of this TRA to the check request form.
Cash Advance column: Can only be used for cost of meals. A total cash advance cannot exceed $500.00 or be less than $100.00. In addition,
it MUST
be reconciled
on an Expense Reimbursement form.
Expense
Reimbursement
column: An example would be reimbursement for mileage.
Total Estimated Cost of Trip
column:
A total of each type of estimated expense must be entered, with a grand total at the bottom.
Notes: An Expense Reimbursement form must be complete within 10 business days after the trip in order to settle any cash
advances, as well as obtain reimbursement for approved expenditures incurred by the traveler while on the trip.
The TRA must be attached to the Expense Reimbursement form if the total cost of travel exceeds $100.00.
Estimated Cost & Planned Method of Payment
De
scription of Direct Pay to Cash Advance Expense Total Estimated
Expense Vendor for Meals Reimbursement Cost of Trip
Registration Fee ________________ N/A ________________ ______________________
Hotel ________________ N/A ________________ ______________________
Transportation:
Air Fare ________________ N/A ________________ ______________________
Train ________________ N/A ________________ ______________________
Taxi ________________ N/A ________________ ______________________
Auto Rental ________________ N/A ________________ ______________________
Personal Auto ________________ N/A ________________ ______________________
Meals ________________ ________________ ________________ ______________________
Other ________________ N/A ________________ ______________________
Total Requested Cash Advance &
Estimated Cost of Trip
In State Travel: _____ - _______ - 9329
Traveler's Signature Date
Out of State Travel: _____ - _______ - 9330
Th
is is the ____ (#) of out of state trips taken
this fiscal year. (Two or more require additional
approval.}
AUTHORIZATION OF THIS FORM WILL AUTHORIZE TRAVEL AND REQUESTED CASH ADVANCE.
A
dditional Approval for Out of State Travel (see above)
Approved by Date
Travel
Authorization/Cash Advance – Eform – Rev. 2-2017
