Office of Financial Aid
3900 University Blvd., Tyler, Texas 75799
www.uttyler.edu/financialaid/
Phone (903) 566-7180
Fax (903) 566-7183
Work Study Agreement
Student Name: _______________________________________ Student ID: _________________________
(Last, First, MI)
EACH semester student employees and departmental supervisors must read the following information about the
work-study program and sign below.
Work-study employees must have an appointment approved each semester in the UT Share-Human Resource
System. A Personnel Action Form (PAF) must be submitted by the hiring department, approved by the work-study
Coordinator, and routed to HR for employment/payroll approval. An appointment will not be approved by the
Financial Aid Office until AFTER a copy of the signed Work-Study Agreement is received. The work-study award
amount represents the maximum a student can earn each semester. The employing department’s budget will be
charged 100% after a work-study student exceeds their semester award. The maximum award can be viewed or
printed from myUTTyler (Financial Aid Award Summary). Students will be notified via Patriot email account of
award changes. The work-study Coordinator will notify Human Resources if changes occur after the appointment
is approved.
Work-Study employees must attend student employee orientation and complete the employment packet
containing a W-4 and I-9 form. All paperwork must be returned to Human Resources upon completion.
Employment is temporary until a complete background check is returned and approved.
ENROLLMENT REQUIREMENTS:
1. All students awarded Federal (FWS), Texas (TWS), and Non-Need Working to Success (W2S) work-study fund
MUST be enrolled in at least six (6) credit hours during the semester to retain eligibility to work (Contact the work-
study Coordinator in April to inquire about available funding for summer term).
2. Students who drop below the minimum requirement of hours should notify their supervisor and the work-
study Coordinator immediately. The supervisor must update/cancel the work-study appointment (via PAF) and
indicate the last date of employment eligibility.
Work-Study employees must maintain satisfactory academic progress (not on financial aid suspension) to retain
eligibility. Refer to: http://www.uttyler.edu/financialaid/finaidsappolicy.php
.
Work-Study employees are paid twice a month. Each electronic timesheet must be signed by the employee AND
supervisor prior to submitting a payroll request. PER FEDERAL REGULATIONS SIGNED COPIES OF E-TIMESHEETS
MUST BE SCANNED AND EMAILED TO THE WORK-STUDY COORDINATOR, Greg Rawlinson
OR FAXED
(903.566.7052). OFF CAMPUS EMPLOYERS MUST ALSO SEND THE ORIGINAL SIGNED TIMESHEETS TO THE WORK-
STUDY COORDINATOR,
Greg Rawlinson OR FAXED (903.566.7052).