Fillable Village Green Use Agreement (City of Canfield)

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Village Green Use Agreement (City of Canfield)

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The Village Green Use Agreement (City of Canfield) form is 5 pages long and contains:

  • 3 signatures
  • 22 check-boxes
  • 34 other fields

Country of origin: US
File type: PDF

U.S.A. forms for City of Canfield

BROWSE CITY OF CANFIELD (OH) FORMS

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CITY OF CANFIELD
VILLAGE GREEN USE AGREEMENT
Page 1 of 6
GENERAL INFORMATION
Name of Company/Organization: ____________________________________________________________
Address: ____________________________ Phone: ______________________________
City: ____________________________ Email: ______________________________
State: ____________________________
User/Agent Responsible: ____________________________________________________________________
Address: ____________________________ Phone: ______________________________
City: ____________________________ Email: ______________________________
State: ____________________________
EVENT INFORMATION
***Reservation will be declined if there is a conflict with any city-sponsored events.***
Date Requested: ________________ Time Requested: _____:_____
to _____:_____ AM PM
Purpose: _______________________ Number of Event Vendors: ________ Anticipated Attendance______
Area(s) Requested: Quadrant 1 Quadrant 2
(see pg.4 for Map)
Quadrant 3 Quadrant 4
(includes Gazebo)
Event will have the following: (Check all that apply)
Mobile food vehicle Inflatables Amplified Sound Food
Merchandise Sales Live Animals Beverages Tent(s)
Police Protection Requested: Yes No
(May be required at the discretion of
City Manager and/or Chief of Police)
Street Closures Requested: Yes No
If Yes, specify Street Closure(s):_______________________________________________
Barricades Requested: Yes No
Restroom Access Needed: Yes No
The City does not have nor will provide public restroom facilities. It shall be the user’s responsibility to provided adequate
facilities if needed. User must provide City with copy of rental agreement for portable restroom along with the following
proposed type of facility and a site plan indicated where restroom will be located. Portable restrooms are only permitted to be
onsite the day of the event and must be removed the next day. Failure to comply with the portable restroom guidelines will
result in a $100 fine for each day the portable restroom(s) are left on the premises.
CITY OF CANFIELD
VILLAGE GREEN USE AGREEMENT
Page 2 of 6
RESERVATION INFORMATION/SECURITY DEPOSIT
Reservations are First Come/First Serve Basis: A reservation is not considered accepted until this
Agreement is signed and the security deposit, and if required the insurance certificate is submitted to the
City Manager. The security deposit will be refunded in full if cancellation is made at least seventy-two
(72) hours prior to date requested.
Application must be received and security deposit paid at least seven (7) days prior to the event date.
The amount of the security deposit shall be calculated as shown below by the City Manager, taking into
consideration the nature of the intended use and the costs to the City as a result of such use.
INTERNAL USE ONLY
Certificate of Insurance Required: Yes No Amount of Insurance: $__________________
Security Deposit Required: Yes No
Estimated Police Costs: $__________________________
Estimated Public Works Costs: $__________________________
Estimated Damage Recovery Costs: $__________________________
Other Costs $__________________________
Total Deposit Required: $_______________________
1) Security deposit will be refunded within thirty (30) business days subject to applicable deductions. The
City Manager may deduct from the deposit any amounts necessary to make repairs as a result of the use and
all costs specifically incurred by the City related thereto as determined by the City Manager to be necessary
or desirable, and the costs of police protection and public works expenses incurred.*
2) User(s) shall be solely responsible for damages to any property in rented area and/or for any losses,
damages, claims or injuries which might be sustained or which arise as a result of the use of the green, as
provided herein.
3) The City reserves the right to decline future rentals of any or all City facilities to any party causing damage
to City property.
CITY OF CANFIELD
VILLAGE GREEN USE AGREEMENT
Page 3 of 6
Release of Liability:
In consideration of the permission granted by the City to_____________________ (name of user) to use the
requested City Property, the undersigned irrevocably discharges and releases the City of Canfield and its
employees, councilmembers, contractors and agents from all claims, demands, liabilities whatsoever which we may
now have or hereafter have, as a result of the use of premises. Further, _______________________ (name of
user) shall defend, indemnify and hold the City of Canfield, together with its employees, councilmembers,
contractors and agents, from and against any and all claims, losses, costs or damages arising out of or related to the
use of the Village Green by ______________. (name of user)
_______________________________ _____________
Signature of User/Agent Date
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CITY OF CANFIELD
VILLAGE GREEN USE AGREEMENT
Page 4 of 6
USE OF GROUNDS RULES AND CONDITIONS
Insurance: The City may require insurance to be purchased by the user to be conducted in an amount
determined by the City Manager to be sufficient, taking the intended use into consideration. The policy
must name the City as additional insured and be otherwise satisfactory to the City Manager.
Electricity: Electricity is available throughout the Village Green; it is the user’s responsibility to supply
necessary cords, and additional backup power as needed. The user is responsible for any damages caused
to City electric supply or any damages as a result of activities initiated by the user.
Site Plan: The City at its sole discretion reserves the right to request a site plan for any and all proposed
uses on the Village Green.
Rules and Conditions of Use:
A. Use or Sale of Alcoholic Beverages is Strictly Prohibited.
B. The Village Green is a public place; the reservation of space does not involve any dangerous
activities constitute any exclusive authority or rights granted to the user over the exclusive use of
the Village Green.
C. Users shall leave the area in clean condition and all property of the user event must be
immediately removed upon the end of the event.
D. All recyclable materials must be removed from areas and be recycled properly. All trash must be
removed and disposed of in the receptacle located on the green.
E. Users shall be respectful of others on the Green.
F. No obscene imagery, language, or gestures are permitted.
G. The City reserves the right to halt and remove any activity from the Green that is deemed in
appropriate or a public nuisance as determined by the City Manager and/or the Chief of Police.
H. The hours of use shall be during the period between one (1) hour after sunrise and one (1) hours
before sundown.
I. There shall be no undomesticated animals brought to the Village Green.
J. Any use of the Village Green shall be in accordance with any and all rules and regulations as
adopted by the City from time to time related to the use of the Village Green, and the Ordinances
of the City of Canfield.
K. Public Parking spaces are available, however they are limited. User is responsible for securing
adequate parking for the event.
CITY OF CANFIELD
VILLAGE GREEN USE AGREEMENT
Page 5 of 6
I, the hereby undersigned have read, understand and agree to comply with all the rules, regulations, and
conditions of use set forth in this use agreement, the ordinances and laws of the City of Canfield, and the
laws of the state of Ohio. I also understand that in violating any of the aforementioned regulations that I
may be subject to all applicable and appropriate charges and penalties.
Name of User/Agent: _____________________________________________________________
Signature of User/Agent: _____________________________________________________________
Date: _____/_______/______
Responsible Party Name: _____________________________________________________________
Signature of Responsible Party: ___________________________________________________________
Date: _____/_______/______
*By signing above, you are agreeing to be jointly and severally obligated and liable for all of the
obligations and duties of ________________ pursuant to the Village Green Use Agreement and related
documents.
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CITY OF CANFIELD
VILLAGE GREEN USE AGREEMENT
Page 6 of 6
VILLAGE GREEN QUADRANT MAP
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Village Green Use Agreement (City of Canfield)

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Completed 16 July 2020

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