The University of West Florida
GROUP TRAVEL ADVANCE REQUEST
DATE: _____________________ TAR NUMBER: __________________
Group Leader's Name Ext. Index Number Amount
_________________ __________________ ________ ___________________ ______________$______________
Amount Issue Date and Credit Cards Needed
Requested: _________________ Check To: _________
_Time Needed: _________________ Gas Car Rental
Trip Date & Time Date & Time # Travelers:
Destination: ________________ of Departure: ___________________ of Return: _________________ _________
Purpose of Trip: _________________________________________________________________________________
BY ACCEPTING THIS CHECK, I AGREE TO THE FOLLOWING CONDITIONS
If funds are used for food and lodging, the total amount will not exceed $50.00 per person
per day based on the meal allowance listed below, plus actual expenses for lodging at a
single occupancy rate to be substantiated by itemized paid bills.
If funds are used for food and lodging, the total amount per individual per meal may not
exceed the following:
Breakfast: $6.00 Lunch: $11.00 Dinner: $19.00
These funds may not be used for the payment of common carrier, Florida State Sales
Tax, or tips, if paid directly by the Travel Coordinator.
All receipts will indicate names of individuals for whom expense is paid and the period
of time such expense covers, e.g., advances to individuals for food must be signed
and indicate the date and times covered.
Upon completion of this trip, a completed Voucher for Reimbursement of Group Traveling
Expenses with detailed receipts will be submitted to the Travel Section in order to
account for all funds used. These receipts are subject to audit before they are officially
approved as proper expenditures. In addition, cash not used must be returned
to the University Cashier for deposit to the Index Code and Account Code originally
drawn from.
Expenditure of these funds is subject to the general guidelines established by the
University.
I realize that a fraudulent claim of travel expense is subject to prosecution.
Group Travel Leader's Signature: ______________________________________ Date: _______________________
Pursuant to Section 112.061(3)(a), Florida Statues, I hereby certify or affirm that this travel is on
officially business of the University of West Florida and will be performed for the purposes stated.
Supervisor's Signature: __________________________ Title: ____________________ Date: __________________
Approval Signature: _____________________________Title: ____________________ Date: __________________
Acct CodeGroup Leader ID#
