Fill - Free fillable Title Vi Plan-ada Title VI/Nondiscrimination Plan PDF form

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I. Policy Statement:

(hereinafter the Agency) values diversity and

welcomes input from all interested parties, regardless of cultural identity, background or

income level. Moreover, the Agency believes that the best programs and services result from

careful consideration of the needs of all of its communities and when those communities are

involved in the transportation decision-making process. Thus, the Agency does not tolerate

discrimination in any of its programs, services or activities. Pursuant to Title VI of the Civil

Rights Act of 1964 and other federal and state authorities, the Agency will not exclude from

participation in, deny the benefits of, or subject to discrimination anyone on the grounds of

race, color, national origin, sex, age, disability, religion or family status.

II. Nondiscrimination Assurances:

Every three years, or commensurate with a change in executive leadership, the Agency must

certify to Federal Highway Administration (FHWA) and Florida Department of Transportation

(FDOT) that its programs, services and activities are being conducted in a nondiscriminatory

manner. These certifications are termed ‘assurances’ and serve two important purposes.

First, they document Agency commitment to nondiscrimination and equitable service to its

community. Second, they serve as a legally enforceable agreement by which the Agency may

be held liable for breach. Those wishing to view the Agency’s Nondiscrimination Assurance

may do so by visiting the Agency website or administration offices.

Title VI/Nondiscrimination Policy and Plan

for Sub-Recipients in the FDOT Local Agency Program (LAP)

The Town of Cutler Bay

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Title VI/Nondiscrimination Plan

III. Complaint Procedures:

The Agency has established a discrimination complaint procedure and will take prompt and

reasonable action to investigate and eliminate discrimination when found. Any person who

believes that he or she has been subjected to discrimination based upon race, color, national

origin, sex, religion, age, disability or family status in any Agency program, service or activity

may file a complaint with the Agency Title VI/Nondiscrimination Coordinator:

Name:

Address:

Email:

Phone:

Hearing Impaired:

If possible, the complaint should be submitted in writing and contain the identity of the

complainant; the basis for the allegations (i.e., race, color, national origin, sex, religion, age,

disability or family status); and a description of the alleged discrimination with the date of

occurrence. If the complaint cannot be submitted in writing, the complainant should contact

the Title VI/Nondiscrimination Coordinator for assistance.

The Title VI/Nondiscrimination Coordinator will respond to the complaint within thirty (30)

calendar days and will take reasonable steps to resolve the matter. Should the Agency be

unable to satisfactorily resolve a complaint, the Agency will forward the complaint, along with a

record of its disposition to the appropriate FDOT District Office.

Jazmin Gonzalez

Cutler Bay Town Hall

10720 Caribbean Blvd, Suite 105

Cutler Bay, FL 33189

JGonzalez@cutlerbay-fl.gov

305-234-4262

Florida Relay Service: 1-800-955-8770

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Title VI/Nondiscrimination Plan

The Agency Title VI Coordinator has ‘easy access’ to the Agency Chief Executive Officer (CEO)

and is not required to obtain management or other approval to discuss discrimination issues

with the CEO. However, should the complainant be unable or unwilling to complain to the

Agency, the written complaint may be submitted directly to Florida Department of

Transportation (FDOT). FDOT serves as a statewide clearinghouse for Title VI purposes and will

either assume jurisdiction over the complaint or forward it to the appropriate federal or state

authority for continued processing:

Florida Department of Transportation

Equal Opportunity Office

ATTN: Title VI Complaint Processing

605 Suwannee Street MS 65

Tallahassee, FL 32399

IV. ADA/504 Posted Statement:

Section 504 of the Rehabilitation Act of 1973 (Section 504), the Americans with Disabilities Act

of 1990 (ADA) and related federal and state laws and regulations forbid discrimination against

those who have disabilities. Furthermore, these laws require federal-aid recipients and other

government entities to take affirmative steps to reasonably accommodate those with

disabilities and ensure that their needs are equitably represented in transportation programs,

services and activities.

The Agency will make every effort to ensure that its facilities, programs, services, and activities

are accessible to those with disabilities. The Agency will also make every effort to ensure that

its advisory committees, public involvement activities and all other programs, services and

activities include representation by communities with disabilities and disability service groups.

The Agency encourages the public to report any facility, program, service or activity that

appears inaccessible to those who are disabled. Furthermore, the Agency will provide

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Title VI/Nondiscrimination Plan

reasonable accommodation to individuals with disabilities who wish to participate in public

involvement events or who require special assistance to access facilities, programs, services or

activities. Because providing reasonable accommodation may require outside assistance,

organization or resources, the Agency asks that requests be made at least calendar

days prior to the need for accommodation.

Questions, concerns, comments or requests for accommodation should be made to the Agency

ADA Officer:

Name:

Address:

Email:

Phone:

Hearing Impaired:

V. Limited English Proficiency (LEP) Guidance:

Title VI of the Civil Rights Act of 1964, Executive Order 13166, and various directives from the

US Department of Justice (DOJ) and US Department of Transportation (DOT) require federal-aid

recipients to take reasonable steps to ensure meaningful access to programs, services and

activities by those who do not speak English proficiently. To determine the extent to which LEP

services are required and in which languages, the law requires the analysis of four factors:

• The number or proportion of LEP persons eligible to be served or likely to be

encountered by the City/County’s programs, services or activities;

• The frequency with which LEP individuals come in contact with these programs,

services or activities;

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Jazmin Gonzalez

Cutler Bay Town Hall

10720 Caribbean Blvd, Suite 105

Cutler Bay, FL 33189

JGonzalez@cutlerbay-fl.gov

305-234-4262

Florida Relay Service: 1-800-955-8770

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Title VI/Nondiscrimination Plan

• The nature and importance of the program, service, or activity to people’s lives

and;

• The resources available to the City/County and the likely costs of the LEP

services.

1. Using census data, the Agency has determined that LEP individuals speaking English less

than well represent approximately % of the community. The Agency realizes

that such statistical data can become outdated or inaccurate. Therefore, the Agency

contacted local law enforcement, social services agencies and the school board to

validate the proportion of LEP served by those entities. was reported to

be the prevalent LEP language with an estimate of % eligible to be served.

2. The Agency received requests for translation or interpretation of its

programs, services or activities into or other language(s). In addition,

Agency sponsored community outreach or public events attended by

significant numbers of LEP individuals speakers. Thus, the Agency estimates its contact

with LEP individuals to be .

3. The Agency believes that transportation is of critical importance to its public, as access

to health care, emergency services, employment, and other essentials would be difficult

or impossible without reliable transportation systems. In that spirit, the agency defines

as essential any document that advises the public of how to access nondiscrimination

and public involvement policies, as well as those that impact public safety, health and

welfare and emergency services. A full list of translated documents is available on the

Agency website or by contacting the Agency Title VI/Nondiscrimination Coordinator.

4. The Agency is fortunate to house within/near its jurisdiction one or more institutions of

higher education which have extensive language resources. Further, the Agency

maintains cordial relationships with faith based and/or community organizations that

offer competent language services at low or no cost to the Agency. Finally, the Agency

38.90

Spanish

40.10

has

Spanish

are

Frequent

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Title VI/Nondiscrimination Plan

employs a number of proficient speakers that are able to

interpret and/or provide translation services.

The analyses of these factors suggest that LEP services required at this

time. At a minimum, the Agency commits to:

• Maintain a list of employees who competently speak the LEP language(s) and who

are willing to provide translation and/or interpretation services.

• Distribute this list to staff that regularly has contact with the public.

• Provide public notification in the LEP language of the availability of language

assistance, free of charge.

In addition, the Agency will:

The Agency understands that its community characteristics change and that the four

factor analysis may reveal the need for more or varied LEP services in the future. As

such, it will at least triennially examine its LEP plan to ensure that it remains reflective of

the community’s needs.

Persons requiring special language services should contact the Agency’s Title

VI/Nondiscrimination Coordinator.

Spanish

are

Staff will be available at Town events and meetings to

provide translation services in Spanish.

Flyers and other materials will be available in Spanish.

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Title VI/Nondiscrimination Plan

VI. Public Involvement:

In order to plan for efficient, effective, safe, equitable and reliable transportation systems, the

Agency must have the input of its public. The Agency spends extensive staff and financial

resources in furtherance of this goal and strongly encourages the participation of the entire

community. The Agency hosts an informative website that advises the public how it can access

information and provide input. The Agency also holds public meetings, workshops and other

events designed to gather public input on program/project planning and construction. Further,

the Agency sponsors, attends and participates in other community events to promote its

services to the public. Finally, the Agency is constantly seeking ways of measuring the

effectiveness of its public involvement.

Persons wishing to request special presentations by the Agency; volunteer in any of its

activities; offer suggestions for improvement; or to simply learn more about Agency programs

and services should visit:

Or contact:

Name and Title:

Address:

Email:

Phone:

Hearing Impaired:

www.cutlerbay-fl.gov

Jazmin Gonzalez

Cutler Bay Town Hall

10720 Caribbean Blvd, Suite 105

Cutler Bay, FL 33189

JGonzalez@cutlerbay-fl.gov

305-234-4262

Florida Relay Service: 1-800-955-8770

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Title VI/Nondiscrimination Plan

VII. Data Collection:

FHWA regulations require federal-aid recipients to collect racial, ethnic and other similar

demographic data on beneficiaries of or those affected by transportation programs, services

and activities. The Agency accomplishes this through the use of census data, American

Community Survey reports, Environmental Screening Tools (EST), driver and ridership surveys,

its community development department and other methods. From time to time, the Agency

may find it necessary to request voluntary identification of certain racial, ethnic or other data

from those who participate in Agency programs, services or activities. This information assists

the Agency with improving service equity and ensuring effective outreach. Self identification

of personal data to the Agency will always be voluntary and anonymous. Moreover, the Agency

will not release or otherwise use this data in any manner inconsistent with the FHWA

regulations.

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