TRAVEL EXPENSE REPORT/VOUCHER
Procedure No. 602.4 Supplement 2
Atlantic Cape Community College
Mays Landing, NJ 08330-2699 Date Prepared______________
TRAVEL EXPENSE REPORT/VOUCHER
Name_______________________________________ SS#_____________________
Address____________________________________
City_______________________________________ State______ Zip__________
Trip Destination___________________________ Date(s) of Travel: From______ To_____
Purpose:_______________________________________________________________________
_________________________________________________________________
Description:
Total
Cost
Prepaid
Amount
Balance
Outstanding
Account
Charged
Object
Code
1. Conference/Registration Fee:
$_______
$_______
$_______
$_______
4025
2. Transportation:
$_______
$_______
$_______
$_______
_______
Car Mileage
reimbursement: Miles @
$.___ $______
Tolls and Parking:
$_______
Other Transportation: (Air,
Rail, Taxi,Bus)
$_____________
TOTAL Transportation:
$_______
$_______
$_______
$_______
Day 1
Day 2
Day 4
Day 5
3. Lodging:
$_______
$_______
$_______
$_______
4. Meals and Tips
$_______
$_______
$_______
$_______
5. Other Expenses:
(describe)
$_______
$_______
$_______
$_______
TOTAL Lodging, meals &
other expenses:
$_______
$_______
$_______
$_______
TOTALS (Items #1 thru
#5):
Total
Cost
Prepaid
Amount
Account
Charged
Object
Code
$_______
$_______
$_______
_______
Less Travel Advance
TOTAL DUE (Atlantic
Cape) Traveler
FOR Atlantic Cape ACCOUNTING USE ONLY
Date Paid:___/___/____
Check #______ $ _______
Signature of Traveler _______________________ Date _________
Approvals _______________________________ Date _________
________________________________________ Date _________
________________________________________ Date _________
________________________________________ Date _________
/travel/gcb/4/95
See Instructions below:
INSTRUCTIONS
* Conference/Registration fees must use subcode 4025
* Transportation charges for destinations within New Jersey are
to be charged to subcode 4050.
All other charges on this schedule must use subcode 4000.
Line 1 Attach a copy of the conference/registration form.
Line 2 A) Enter amount of total mileage and multiply by the current
Atlantic Cape Community College mileage reimbursement rate
(e.g. 24 x $.30/mile - $7.20)
B) Attach receipts for tolls and parking.
C) Enter the cost for airfare, taxi/limo, bus, rail or other
transportation and tips. Attach appropriate receipts or
ticket stubs.
NOTE: An Air Travel Request Form must be completed
and placed on file in the Dean for Administration and
Business Services Office for all air travel.
Line 3 Attach the final bill for lodging and enter the per day
cost under the appropriate heading.
Line 4 Expense for meals (including tips) will be reimbursed
at the current Atlantic Cape Community College reimbursement
rate.
Line 5 Attach receipts for all other itemized expenses and
enter them under the appropriate heading.
A memo of explanation must accompany any expenditure
over $10.
/travel2/gcb/4/95