Fillable Satisfactory Academic Progress (SAP) Maximum Time Frame Appeal (Hagerstown Community College)

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Satisfactory Academic Progress (SAP) Maximum Time Frame Appeal (Hagerstown Community College)

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1
11400 Robinwood Drive
Hagerstown, MD 21742
finaid@hagerstowncc.edu
Student Financial Aid: 240-500-2473
advising@hagerstowncc.edu
Advising: 240-500-2240
Satisfactory Academic Progress (SAP)
Maximum Time Frame Appeal
Last Name
First Name
HCC ID#
Phone Number
SECTION ONE: Important information about your status
According to our records, you have reached the Maximum Time Frame for your active program of study. Please review
the Satisfactory Academic Progress (SAP) policy online at: www.hagerstowncc.edu/financial-aid/eligibility
. You are not
eligible to receive Federal Student Aid funds at HCC, including:
• Pell Grant
• SEOG (Supplemental Educational Opportunity Grant)
• Maryland State Scholarships and Grants
• Work-Study
• Stafford Loan (subsidized and unsubsidized)
• PLUS Loan
• Other Federal Aid
You have the right to appeal the cancellation of your Federal Student Aid. Complete appeals (including the enclosed
appeal form, typed statement, and supporting documentation if applicable). Appeals are accepted on a rolling basis. The
SAP Appeal Committee meets a minimum of once per month to review appeals from the previous period. All information
contained in this appeal is confidential.
Appeals must be based on extreme circumstances as detailed on the enclosed appeal form. Consideration for extreme
circumstances does not include employer related issues/work schedule concerns or lack of knowledge about college
grading and class withdrawal procedures.
Watch this video: How do I complete a SAP Appeal?
(entire link: https://hagerstowncc.financialaidtv.com/play/62321-satisfactory-academic-progress-sap-hcc/61749-how-do-
i-complete-satisfactory-academic-progress-sap-appeal)
When reviewing your Satisfactory Academic Progress (SAP) appeal, the SAP Appeal Committee will carefully
evaluate your entire college academic performance (not just at Hagerstown Community College if you have been to
other institutions) and other relevant information which would indicate your ability to successfully complete an
Academic Program at HCC to determine if your Federal Student Aid funds will be reinstated. If your appeal is
approved, you will be required to complete an Academic Plan with an Academic Advisor. This plan can only include
courses that are needed to complete your active program(s) of study. Please plan ahead by only registering for required
courses. Changing your program of study after approval of your appeal will result in you being required to appeal again
for that program of study. Students who are double majoring must explain why they need both degrees to achieve their
career goals
.
IMPORTANT: If you need help with this form, please see either Financial Aid or Advising.
Continue to next page
If you are not planning to complete a degree at Hagerstown Community College and are only taking
classes required to transfer, you must complete the Preparatory Coursework Appeal instead of this
Maximum Time Frame Appeal.
2
SECTION TWO: Basic Information about this appeal
What semester are you requesting the reinstatement of your financial aid (ONLY SELECT ONE
SEMESTER)?
FALL of ________ (year)
SPRING of ________ (year)
SUMMER of ________ (year)
NOTE: Appeals are reviewed on a monthly rolling basis. The SAP Appeal Committee meets once per month to
review appeals from the previous month.
Current Program of Study: ____________________________ * Current Cumulative GPA: ________
*Your major must match your active program(s) listed in “Program Evaluation” on Web Advisor. If you are
not in the correct program of study, you must meet with an advisor to change your major. Please contact
advising above for further information. Be sure to remove programs you are not planning to complete.
SECTION THREE: Why am I appealing the loss of my financial aid?
In your letter of appeal provide the following information:
Graduated previously
with another major(s)
Explain that you already graduated previously with a major(s) and why you are coming back to
complete another major. Be sure to explain why this new major will help with your career and
goals.
Major/
Program of Study
Indecisiveness
Explain why you have changed your major(s) and how you have decided on the new major and
your plans with this new major.
Took several
remedial credits
Explain that you have taken several remedial credits and how you overcame struggles, if any.
Other
These would be circumstances outside of your control. For example, a past major became
inactive. In your appeal letter explain this information. If available, provide documentation to
support the reason(s) you state in your appeal letter
Continue to next page
3
SECTION FOUR: Timeline of Events
Semester in question (that has an F, W, AU, I,
or Repeated course)
Provide Reasoning for Unsuccessful Semester
Example: 20/SP Example: Major Car Accident
Important: The committee will take the current semester into account when determining your outcome, please
address your current semester if applicable.
If more room is needed please provide a separate piece of paper using this format (typed)
SECTION FIVE: Appeal Letter & Documentation
Provide a typed, double-spaced, and no more than one page statement explaining the following:
1. Explain the reason (as selected in Section One) that you failed to meet the SAP requirements. Focus on
why you have the credits you have and any major changes or remedial credits. If applicable also focus on
the particular terms and/or courses for which you were unsuccessful, withdrew, and/or audited (as
completed in Section Two). Be specific but concise.
2. Describe what has changed in your situation, steps you have taken to improve, how you have overcome
any past issues, and how you will overcome any future issues.
3. List your current career goals and explain how enrollment at HCC will help you meet these goals.
Provide official third party documentation to support your claim(s) you make in your appeal letter. Refer to
documentation required for appeal reason in Section One for guidance. If applicable, a Release to Return to
School/Work is required when mentioning therapy or medical reasoning.
SECTION SIX: Counseling Session
Follow the steps below to complete the SAP counseling session:
1. Visit https://hagerstowncc.get-counseling.com/ and create an account or log-in
2. Complete the “Satisfactory Academic Progress (SAP) Counseling” session
3. Print a copy of the “Congratulations” page once successful passed and provide it with this appeal as proof
of completion.
By signing this form, I certify that the information provided for my appeal is true and accurate. If
requested, I agree to provide additional documentation to support the claims I have made in my appeal.
______________________________________________________ ____________________
Student’s Signature Date
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Satisfactory Academic Progress (SAP) Maximum Time Frame Appeal (Hagerstown Community College)

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Completed 20 August 2020

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