Fillable Satisfactory Academic Progress (SAP) Appeal (Hagerstown Community College)

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Satisfactory Academic Progress (SAP) Appeal (Hagerstown Community College)

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1
11400 Robinwood Drive
Hagerstown, MD 21742
finaid@hagerstowncc.edu
Student Financial Aid: 240-500-2473
advising@hagerstowncc.edu
Advising: 240-500-2240
Satisfactory Academic Progress (SAP)
Appeal
Last Name
First Name
HCC ID#
Phone Number
SECTION ONE: Important information about your status
According to our records, you have failed to maintain Satisfactory Academic Progress (SAP). Please review the SAP
policy online at: www.hagerstowncc.edu/financial-aid/eligibility
. You are not eligible to receive Federal Student Aid
funds at HCC, including:
• Pell Grant
• SEOG (Supplemental Educational Opportunity Grant)
• Maryland State Scholarships and Grant
• Work-Study
• Stafford Loan (subsidized and unsubsidized)
• PLUS Loan
• Other Federal Aid
You have the right to appeal the cancellation of your Federal Student Aid. Complete appeals (including the enclosed
appeal form, typed statement, and supporting documentation) must be submitted to the Financial Aid Office by the SAP
Committee deadline to be considered for the upcoming semester. Appeals are accepted on monthly rolling basis. The SAP
Appeal Committee meets once per month to review appeals from the previous month. All information contained in this
appeal is confidential. Only the SAP Committee and Financial Aid staff will have access to this information.
Appeals must be based on extreme circumstances as detailed on the on the enclosed appeal form. These circumstances
must have directly impacted your academic performance. Consideration for extreme circumstances does not include
employer related issues/work schedule concerns or lack of knowledge about college grading and class withdrawal
procedures.
Watch this video: How do I complete a SAP Appeal?
(entire link: https://hagerstowncc.financialaidtv.com/play/62321-satisfactory-academic-progress-sap-hcc/61749-how-do-
i-complete-satisfactory-academic-progress-sap-appeal)
When reviewing your Satisfactory Academic Progress (SAP) appeal, the SAP Appeal Committee will carefully
evaluate your entire college academic performance (not just at Hagerstown Community College if you have been to
other institutions) and other relevant information which would indicate your ability to successfully complete an
Academic Program at HCC to determine if your Federal Student Aid funds will be reinstated. If your appeal is
approved, you will be required to complete an Academic Plan with an Academic Advisor. This plan can only include
courses that are needed to complete your active program(s) of study. Please plan ahead by only registering for required
courses. Changing your program of study after approval of your appeal may result in you being required to appeal again
for that program of study.
IMPORTANT: If you need help with this form, please see either Financial Aid or Advising.
Continue to next page
This appeal will be considered incomplete if supporting documents are not included.
Incomplete appeals are likely to be denied by the appeal committee, leaving the student
responsible for tuition, fees, books, and other educational expenses.
2
SECTION TWO: Basic Information about this appeal
What semester are you requesting the reinstatement of your financial aid (ONLY SELECT ONE
SEMESTER)?
FALL of ________ (year)
SPRING of ________ (year)
SUMMER of ________ (year)
NOTE: Appeals are reviewed on a monthly rolling basis. The SAP Appeal Committee meets once per month to
review appeals from the previous month.
Current Program of Study: ____________________________ * Current Cumulative GPA: ________
*Your major must match your active program(s) listed in “Program Evaluation” on Web Advisor. If you are
not in the correct program of study, you must meet with an advisor to change your major. Please contact
advising above for further information. Be sure to remove programs you are not planning to complete.
SECTION THREE: Why am I appealing the loss of my financial aid?
In your letter of appeal provide the following information:
Student Injury or Illness
Explain the nature of your illness or injury (including dates) in your appeal letter.
Attach a statement from the attending physician, therapist or counselor. This letter
must be on letterhead and signed by the medical professional providing the statement.
Death of an immediate family
member (parent, grandparent,
or sibling)
State the relationship of the deceased to you in your appeal letter. Attach a copy of the
death certificate or obituary
Illness or Injury of an
immediate family member
(parent, grandparent, or
sibling)
State the relationship of the ill/injured person to you and explain the nature of the
illness or injury (including dates) in your appeal letter. Attach a statement from the
attending physician, therapist or counselor. This letter must be on letterhead and
signed by the medical professional providing the statement.
Undue hardship/
Other extenuating
circumstance(s)
These would be circumstances outside of your control. In your appeal letter explain
the reason you failed to make satisfactory academic progress. If available, provide
documentation to support the reason(s) you state in your appeal letter
Continue to next page
3
SECTION FOUR: Timeline of Events
Semester in question (that has an F, W, AU,
I, or Repeated course)
Provide Reasoning for Unsuccessful Semester
Example: 17/SP
Example: Major Car Accident (see appeal statement and
documentation for details)
Important: The committee will take the current semester into account when determining your outcome, please
address your current semester if applicable.
If more room is needed please provide a separate piece of paper using this format (typed)
SECTION FIVE: Appeal Letter & Documentation
Provide a typed, double-spaced, and no more than one page statement explaining the following:
1. Explain the reason (as selected in Section One) that you failed to meet the SAP requirements (include dates
of affect). Focus on the particular terms and/or courses for which you were unsuccessful, withdrew, and/or
audited (as completed in Section Two). Be specific but concise.
2. Describe what has changed in your situation, steps you have taken to improve, how you have overcome
any past issues, and how you will overcome any future issues.
3. List your current career goals and explain how enrollment at HCC will help you meet these goals.
Provide official third party documentation to support your claim(s) you make in your appeal letter. Refer to
documentation required for appeal reason in Section One for guidance. If applicable, a Release to Return to
School/Work is required when mentioning therapy or medical reasoning.
SECTION SIX: Counseling Session
Follow the steps below to complete the SAP counseling session:
1. Visit https://hagerstowncc.get-counseling.com/ and create an account or log-in
2. Complete the “Satisfactory Academic Progress (SAP) Counseling” session
3. Print a copy of the “Congratulations” page once successful passed and provide it with this appeal as proof
of completion.
By signing this form, I certify that the information provided for my appeal is true and accurate. If
requested, I agree to provide additional documentation to support the claims I have made in my appeal.
______________________________________________________ ____________________
Student’s Signature Date
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Completed 20 August 2020

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