LMC Student Club Advisor(s) Agreement
Each year, many faculty and staff volunteer to serve as advisors for LMC student clubs and organizations. While
providing a formal link with College Administration in interpreting State laws and College policy, their most
important contribution is in advising about organizational effectiveness, finances, communication, interpersonal
effectiveness, and personal growth. It is through the aid of the advisors that individual students develop the qualities
of effective leadership.
An advisor’s primary responsibility is to make a strong commitment to the group and to aid in the personal growth
of the individuals in that group. Above all, advisors should be available to students on an individual and group
basis, and maintain an open and honest relationship with members.
Advisors serve as the official representative of the College and liaison with the Office of Student Life for their
club(s). In their role, the advisor bears full responsibility for the group’s activities as well as the group’s liability.
As such, all LMC Advisors are required to:
1. Be available for all official club meetings and activities. Furthermore, to reduce the level of risk involved with
the programs, the College expects that advisors will review applicable guidelines with the students. Remember:
The advisor bears full responsibility for the group’s activities as well as the group’s liability.
2. Ensure that College, District, and State laws, policies, and processes are upheld. Interpret these to assist
students with leading their club and planning programs/events.
3. Serve as an authorized signature for club check requests and ensure that:
a. An authorized student officer also signs the form.
b. The financial expenditure is correct within all existing policies and club approval.
c. Supporting evidence (original receipts or invoices AND
club minutes) are attached.
d. The club minutes reflect detailed approval of the funds request
4. Serve as an authorized signature for the appropriate scheduling of campus facilities and requests for College
services and equipment.
5. Work closely with the club/organization to foster a cooperative relationship between the club/organization
membership.
6. Help each Club Officer understand his/her duties and encourage Club Officers to plan programs and activities
that make definite contributions to the educational needs of the students.
7. Assist students in the preparation of program planning, being a critical supporter of their activities, and help
evaluate programs and activities after completion.
8. Ensure that continuity of the organization is preserved through constitutions, minutes, and traditions, and that its
past activities are adequately understood by succeeding officers and members.
9. Ensure that all reasonable steps are taken to promote the safety and welfare of club/organization members.
10. Keep the Office of Student Life informed, especially if students chose to act contrary to the advisor’s advice or
when conflict arises.
In agreeing to serve as an advisor for this club, I commit to working directly with the club, attempting to help them
achieve their goals, and uphold the expectations listed above. I understand that serving as a club advisor is
voluntary and that I will not receive compensation, load credit, release time or other benefits for doing so. I agree
to contact the Director of Student Life if I have any challenges or concerns.
