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SOWELA TITLE: Miscellaneous Charge Waiver/Deferral Policy EFFECTIVE DATE: (SOWELA Technical Community College)

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/I
SOWELA
~
TECHN
I
CAL
COMMUNITY
COLLEGE
TITLE: Miscellaneous Charge Waiver/Deferral Policy
EFFECTIVE DATE: May 3, 2013
LAST REVISION: Initial Policy No. 5.009.1
Policy Statement
SO WELA firmly believes that its primary mission is to serve students in the attainment
of
their
academic and career objectives.
It is our commitment that any miscellaneous charges and their
payments never stand
in
the way
of
a student choosing SO WELA Technical Community College
to pursue his/her academic goals. In cases
of
significant economic hardship, students adversely
affected
may
apply
to
have these charges waived. At SOWELA Technical Community College,
hardship is defined as any documentable event which prohibits
an
otherwise eligible student
from paying the approved charge.
Eligibility Requirements:
A significant economic hardship includes the following extenuating circumstances:
• Temporary loss
of
income
or
employment
• Temporary loss
of
income
or
employment
of
a parent(s)
or
spouse
• Unexpected medical expenses
• Recent death
of
a parent, spouse
or
guardian
• Displacement
or
damage due to natural disaster
• Loss
of
income due to long-term disability
• Classified
as
a wounded warrior
or
a disabled veteran by the Department
of
Veteran
Affairs
• Other extenuating circumstances not listed above will be considered at the time
of
review
Students requesting a Miscellaneous Charge Waiver/Deferral at SO WELA will be required
to
fill
out the Miscellaneous Charge Waiver/Deferral Application and complete the following steps:
• Apply for Admissions by completing an online application
• Complete the Free Application for Federal Student Aid (F AFSA)
or
submit a copy
of
the
student, parent,
or
guardian's most recent tax return and agree to complete the FAFSA
upon enrollment.
• List all scholarships and aid you expect to receive and the total amount expected
• Explain
how
you plan to pay tuition and/or fees that are not covered by scholarships
or
:financial aid.
Current high school students wishing to be dually
or
concurrently enrolled at SOWELA are not
required
to
complete the steps above but
mu
st verify a significant economic hardship exists, such
as eligibility to receive free
or
significantly reduced lunch.
Special Notes:
• Miscellaneous charges include, but are not limited to, COMPASS exam testing and
application charges.
• Waiver requests are thoroughly documented for record keeping and records are
maintained in the Business Office.
So
ur
ce
of
Policy:
NIA
Responsible Administrator: Business Office
Related Po
li
cy: SOWELA 5.006.I LCTCS Policy Reference: N/A
LCTCS Guideline Reference: NIA
Appco,00
by
Ch.,rello,c~
Date: May
3,
2013
a .
_#
PRE-ENTRY CHARGE
WAIVER/DEFERRAL GUIDELINES
It is our commitment that pre-entry charges and their payments never stand in the way of a student choosing SOWELA
Technical Community College to pursue his/her academic goals. However, we do request you carefully and honestly
assess your abilities to pay these fees and request a Fee Waiver or a Fee Deferral only when necessary.
The pre-entry fees include but are not limited to COMPASS exam fees and Application Charges. Fee Waiver/Deferral
Application must be completed and submitted to the Office of Student Success located in the Administrative Building.
Be sure to include appropriate documentation (see below). Falsifying information on this Application will result in
immediate denial and may be grounds for sanctions as outlined under the Academic Honesty Policy
Anyone requesting a Pre-Entry Charge Waiver or Deferral at SOWELA will be required to fill out the attached Pre-Entry
Charge Waiver/Deferral Application and complete the following steps:
Apply for Admissions by completing online application
Complete the Free Application for Federal Student Aid (FASFA) or submit a copy of the student, parent, or
guardian’s most recent tax return and agree to complete the FASFA upon enrollment.
List any and all scholarships/aid you plan to receive and the amount you are generally expecting
Explain how you plan to pay tuition and/or fees that are not covered by scholarships or financial aid.
SOWELA considers issuing fee waivers and/or deferrals to students suffering from significant economic hardship. This
includes the following extenuating circumstances:
Temporary loss of income or employment
Temporary loss of income or employment of a parent(s) or spouse
Unexpected medical expenses
Recent death of a parent, spouse or guardian
Displacement or damage due to natural disaster
Loss of income due to long-term disability
Other extenuating circumstances not listed above will be considered at the time of review
Approval of Pre-Entry Charge Waivers must be granted by all of the following offices: The Office of Student Success, The
Office of Financial Aid, and The Business Office.
Consideration will be given to high schools or organizations wishing to apply for potential SOWELA students.
SOWELA will allow a maximum of 25 Testing Fee Waivers per semester.
COMPASS Test Fees: COMPASS Test Parts
$25.00 (all sections) English
$18.00 (two sections) Reading
$11.00 (one section) Math
Once the decision has been made, the student will be notified.
If the Testing Fee Waiver/Deferral is “WAIVED”, the fee will be waived from the student’s account.
If the Testing Fee Waiver/Deferral is “DEFERRED”, the fee will be deferred and either paid with Scholarship
Funds, Loans, and Financial Aid or at a latter specified date.
If the Testing Fee Waiver/Deferral is “Pending additional documentation”, the student will need to provide
additional information before a final decision is made.
If the Testing Fee Waiver/Deferral is “Denied”, the student is responsible for paying for testing fees before the
test will be administered.
PRE-ENTRY CHARGE
WAIVER/DEFERRAL APPLICATION
Name ___________________________________________________ Student ID or D.O.B. ______________________
Address _____________________________________________ City _______________________________
State _______ Zip __________ Phone Number _________________ Email _________________________
Semester Applying for: Spring ____ Summer ____ Fall ____ Year: ______ Completed FASFA: Yes _____ No_____
List Anticipated Aid Sources: ___________________________________________________ Amount: $___________
Current High School Student: Yes____ No____ If yes, do you receive Free or Reduced Lunch?: Yes____ No____
How will the Balance be paid? ______________________________________________________________________
Specify Charge Request: COMPASS Exam ____ Application Charge ____ Other (list)__________________________
Specify Request: Fee Deferral _____ Fee Waiver _____ Other (explain) _____________________________________
If Requesting a WAIVER, select your extenuating circumstance:
Temporary loss of income or employment
Temporary loss of income or employment of a parent(s) or spouse
Unexpected medical expenses
Recent death of a parent, spouse or guardian
Displacement or damage due to natural disaster
Loss of income due to long-term disability
Other extenuating circumstances not listed above will be considered at the time of review
Describe the significant hardship. Please be as complete as possible. Also, attach the appropriate documentation needed
to support the reason you checked above.
Attached is the supporting documentation.
I have reviewed the information contained in this document and BY SIGNING BELOW, I UNDERSTAND THE
IMPLICATIONS OF MY REQUEST.
Student Signature Date
DO NOT WRITE BELOW THIS LINE
click to sign
signature
click to edit
Deferral Approved
Waiver Approved
Pending Additional Documentation
Denied
Office of Student Success/Academic Affairs
Office of Financial Aid
Date
Date
Amount _$_______________
Amy Laszcz, Bursar
Date
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Completed 17 September 2020

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