Fill - Free fillable SOUTHEASTERN LOUISIANA UNIVERSITY Greek Organization Recognition Packet Spring 2018 PDF form

Greek Organization Recognition Packet

Spring 2018

Included in this packet are the following forms:

• Alcohol Policy Memo

• Policy on Hazing and Alcohol Signature Form

• Chapter Hazing, Alcohol Statement, Academic Release and Housing Form

o This form must be typed and members should be listed alphabetically.

Forms not meeting these requirements will not be accepted.

• Faculty Advisor Verification Form

• Chapter Advisor Verification Form

• Intake/Recruitment Form

• Student Organizations Policies and Procedures Handbook Compliance Form

• Officer Roster

Completed packets are due to the Office for Student Engagement by

Wednesday, January 31, 2018 at 5:00 pm.

Organization: _________________________________________________

For office use only - Date received: ___________________

MEMO:

DATE: July 26, 2016

TO: Greek Organization Presidents

FROM: Jim McHodgkins

Assistant Vice President for Student Affairs

RE: Registration of Activities and Alcohol Policy

All Southeastern student organizations are required to register their meetings and social functions. Access to

the registration of activities form is available on the website for the Assistant Vice President for Student Affairs.

In addition, if alcohol will be present at any functions of the student organization, organizations are required to

have their officers meet with the Assistant Vice President for Student Affairs (Student Union Room 2409, 549-

3792) prior to final approval of these events. Any organization that fails to adhere to the above mentioned

criteria will be denied social functions involving alcohol and may also face Code of Student Conduct

Violations. For additional information, please refer to the Student Code of Conduct or the Student

Organizations Policies and Procedures manual at southeastern.edu/admin/greeklife/policies_guidelines/.

All student organizations are reminded that it is illegal for anyone under 21 years of age to use, consume,

possess and/or purchase alcoholic beverages. Alcoholic beverage is defined as any beverage containing ½ or

1% or more alcohol by volume.

If you have any questions in regard to this policy, please refer to the SLU Student Organizations Policies and

Procedures booklet or contact Mr. Jim McHodgkins, Assistant Vice President for Student Affairs, Room 2409

in the Student Union, 549-3792.

Please sign the Policy on Hazing and Alcohol acknowledging that you have read and understand all guidelines

*SLU 10483 *Phone: 985-549-2120 *FAX: 985-549-3946

SOUTHEASTERN LOUISIANA UNIVERSITY

Policy on Hazing and Alcohol

___________________________________________

We, ____________________________________________________________ (President’s name) and

(Please Print Name)

_______________________________________________________ (New Member Educator’s name) of the

(Please Print Name)

___________________________________________________________ Chapter of Fraternity/Sorority do

(Please Print Name of Chapter)

hereby affirm to Southeastern Louisiana University that the organization, represented by our signatures, does

comply with the attached policy on Hazing and Hazing Awareness Education, as adopted by the Board of

Trustees, September, 1997, as well as Southeastern Louisiana University’s Alcohol Policy.

In order to insure that all Chapter members are aware of the requirements outlined in this policy on Hazing

and Hazing Awareness Education, we affirm that:

• all Chapter members have been informed, in writing, of the requirements outlined in these policies

• these policies are reviewed each Spring and Fall semesters with all Chapter members, and

• the New Member Educator has obtained copies of this policy for all new members and has

reviewed the policy with all new members.

We also affirm that all signatures on the Official Roster, Chapter Hazing Statement Form and Alcohol

Policy Statement Form are the true signatures of each member listed on the form verified through their W#.

Chapter President Signature: ______________________________________ Date: ___________

New Member Educator Signature: __________________________________ Date: ___________

Southeastern Louisiana University Greek Life

Official Roster, Chapter Hazing, Alcohol Statement,

Academic Release, and Housing Form

Spring 2018

Organization:

Date:

Please type in the name, and student ID number of your members alphabetically by last name. Next, have each member sign

and date next to his/her name. Forms should be returned to the Office for Student Engagement.

By signing this document you agree to the following

• Chapter Hazing and Alcohol Statement-The members of _________________________________Fraternity/Sorority, have

been informed of the Southeastern Louisiana University’s Policies on Hazing and Alcohol, and have each received a copy for

personal reference. By my signature, I hereby acknowledge and understand what hazing is according to the University’s

definition. I understand the University’s policy on alcohol. I pledge to abide by the rules and regulations outlined in these policies.

• Academic Release-

I wish to waive my rights granted to me by the Family Educational Rights and Privacy Act of 1974 and

permit Southeastern Louisiana University to release academic information about me to my respective Sorority/Fraternity,

respective organization national office, Southeastern Louisiana University awards committee, or any other designated party with a

legitimate educational interest. I understand that this waiver will be in effect until I notify the Office for Student Engagement that

I no longer wish to allow such information to be released.

• Housing- I acknowledge that I will be charged a $155.00 non-refundable parlor fee if my fraternity/sorority has a house in the

Village. The parlor fee will be applied regardless of personal place of residency. I further acknowledge that I am responsible for

ensuring my respective organization updates my membership status with the Office for Student Engagement.

Name

Student ID #

Signature

Date

Name

Student ID #

Signature

Date

Name

Student ID #

Signature

Date

Name

Student ID #

Signature

Date

Southeastern Louisiana University Greek Life

Membership Roster Deletions

Organization Name: _________________________________________________________________

Chapter President’s Name (Print): ______________________________________________________

Chapter President’s Signature: _________________________________________________________

Chapter Advisor’s Name (Print): _______________________________________________________

Chapter Advisor’s Signature: ____________________________________________________

Please type in the student’s name, student’s ID number, and reason for each roster deletion. Deletions will not

be authorized without legitimate reason(s). This initial Membership Roster Deletion form will be for

members who need to be removed from the roster from the prior semester for the upcoming semester.

Your chapter will still be allowed to remove active members from the current semester by filling out the

separate Membership Roster Deletion Form before the last day to drop classes each semester. A confirmation

copy of this form will be emailed to the president and advisor once processed.

Name

W Number

Reason for Deletion

Staff Member

(Office Use)

Effective Date

(Office Use)

Confirmation Sent

Date

(Office Use)

Faculty Advisor Verification Form

Spring 2018

Organization: _________________________________________________________________________________

Each fraternity and sorority shall have a faculty advisor who must be a full-time University faculty or staff member.

Graduate students may not serve as faculty advisors.

Responsibilities of a Faculty Advisor:

1. Remain informed concerning the purposes and programs of the organization, and provide advice on the planning

and implementation of events and activities.

2. Be aware of all University policies and procedures regarding student organizations.

3. Meet with members, inter/national visitors, alumni advisors, Office for Student Engagement staff, etc. as

necessary.

4. Assist in the promotion of scholarship.

5. Attend organizational meetings and events as needed.

6. Regularly meet with the chapter officers to establish mutual understanding and expectations.

7. Evaluate projects, performance, and progress; serve as a resource and provide feedback to the officers of the

organization.

8. Represent the organization and its interests to other faculty and staff.

9. Serve as a consistent link with the past and provide a historical perspective to assist the current leadership in

accomplishing goals.

10. Approve or disapprove activities of the organization through the Registration of Activities process.

11. Contact the Office for Student Engagement if the chapter could benefit from special guidance or programming.

12. Be present at designated social functions of the organization per the University policies and procedures or as

required by the Assistant Vice President for Student Affairs.

I understand and agree to perform the role of faculty advisor to the above listed organization. I understand that I am the

contact person responsible for working with my organization at Southeastern Louisiana University.

Name: ________________________________________ Email: ________________________________________

Mailing Address: ________________________________________ City, State, Zip: __________________________

Campus Phone #: _________________________________ Cell Phone #: _________________________________

______________________________________________ ________________________

Signature Date

The information provided will be kept on file in records located in the Office for Student Engagement. Access to this

information will be limited to an “as needed” basis. E-mail addresses will be used for regular correspondence and will be

published online.

Chapter Advisor Verification Form

Spring 2018

Organization: _________________________________________________________________________________

Each fraternity and sorority may have a chapter advisor who is to be selected by the organization. The chapter advisor

must be approved and recognized by the national or international office of their respective organization.

Responsibilities of a Chapter Advisor:

1. Remain informed concerning the purposes and programs of the organization, and provide advice on the planning

and implementation of events and activities.

2. Be aware of all University policies and procedures regarding student organizations.

3. Serve as a liaison between the chapter and national or international office.

4. Assist the chapter in compliance with internal organization policies and procedures.

5. Meet with members, inter/national visitors, alumni advisors, Office for Student Engagement staff, etc. as

necessary.

6. Assist in the promotion of scholarship.

7. Meet confidentially with members upon request.

8. Attend organizational meetings upon request.

9. Meet with the chapter officers to establish mutual understanding and expectations.

10. Advise the organization in the election and transition/training of officers.

11. Evaluate projects, performance, and progress; serve as a resource and provide feedback to the officers of the

organization.

12. Serve as the most consistent link with the past and provide an historical perspective to assist the current leadership

in accomplishing goals.

13. Contact Office for Student Engagement if unsure of how to handle a situation.

14. Contact Office for Student Engagement if the chapter could benefit from special guidance or programming.

I understand and agree to perform the role of faculty advisor to the above listed organization. I understand that I am the

contact person responsible for working with my organization at Southeastern Louisiana University.

Name: ________________________________________ Email: ________________________________________

Mailing Address: ________________________________________ City, State, Zip: __________________________

Campus Phone #: _________________________________ Cell Phone #: _________________________________

______________________________________________ ________________________

Signature Date

The information provided will be kept on file in records located in the Office for Student Engagement. Access to this

information will be limited to an “as needed” basis. E-mail addresses will be used for regular correspondence and will be

published online.

Intake/Recruitment Form

Spring 2018

The officers and members of ____________________________ are proud to announce the recruitment/intake

(Organization and Chapter)

of new members for this semester.

EVENT

DATE(S)

Interest Meeting(s)/Parties

Membership Invitation/Bids

(New Member Roster due within 3 business days)

New Member Pinning/Ceremony

New Member Education (starting date)

Initiation

New Member Presentation (if applicable)

Chapter Member in Charge of Recruitment/Intake

Name ___________________________________ Phone Number ________________________

Chapter Member in Charge of New Member Education

Name ___________________________________ Phone Number ________________________

Advisor Supervising Recruitment/Intake

Name __________________________________ Phone Number _________________________

Advisor Supervising New Member Education

Name _________________________________ Phone Number _________________________

We, the undersigned, attest the above information is accurate and correct to the best of our knowledge. We

also agree to abide by all University policies and inform the Office for Student Engagement of any changes

to the above information.

Chapter President Signature: ______________________________________ Date: ___________

Chapter Advisor Signature: _______________________________________ Date: ___________

Student Organizations Policies and Procedures Handbook

Compliance Form

(Please print names)

We, ___________________________________________________ (President’s name) and ________________________________

(Risk Management Chair’s name) of the _____________________Chapter of ___________________________________________

Fraternity/Sorority do

hereby affirm to Southeastern Louisiana University that the organization, represented by our signatures, does

comply with the Student Organization and Greek Life Policies and Procedure Manual.

In order to insure that all Chapter members are aware of the requirements outlined in this handbook, we affirm that:

• all Chapter members have been informed, in writing, of the requirements outlined in these policies

• these policies are reviewed each Fall and Spring semesters with all Chapter members

Chapter President Signature: ______________________________________________ Date: _____________

Risk Management Chair Signature: _________________________________________ Date: _____________

Officer’s Roster Spring 2018

Organization Name: _______________________________________________________________________________________

SLU Box Address (or other mailing address): __________________________________________________________________

Street City State Zip

Organization website URL: _________________________________________________________________________________

Facebook URL: ________________________________________ Twitter: ___________________________________________

Instagram: ___________________________________________________

President: