Specify how each faculty leader, co-leader and chaperone will be paying for the costs of his or her trip.
Specify whether or not outside funding (donations, fundraisers, grants, etc.) has been or will be obtained
to use toward this trip and include the nature, amount and source of the funding. If student fundraising is
to be arranged, provide the proposed explanation students will receive including participation
requirements and the process for crediting students.
Attach a total itemized budget for this Program/Tour and include account numbers if applicable.
Provide a detailed description of all refund policies (for the trip, airline tickets, lodging, etc.). Include
the portions of participant’s deposits and advanced payments that would be refundable if they were
to withdraw from the Program/Tour.
Attach a copy of the proposed refund policy that will be given to participants.
If fundraising will be utilized to offset the costs, provide a detailed summary of any reimbursements that
will be given to participants.
E. Housing/Hotel Accommodations
Provide details of all locations where participants will be staying/lodging during the Program/Tour.
Include all names lodging, addresses, and telephone numbers. Please attach confirmation,
invoice, or other applicable documentation.
Attach all confirmations, contracts, invoices, and other applicable documentation.
F. Transportation Arrangements
Provide a description of any transportation arrangements (airline carrier, bus, auto rental, rail, other
transportation) that have been made.
Attach copies of all pending airline reservations, including the name of the airline, flight numbers and
departure and arrival times.
Attach any and all confirmations, invoices, contracts, and other applicable documentation.
Attach current certificates of insurance for all common carriers that will be used.
G. Insurance requirements (Health, Travel, Accident, Auto, etc.)