Fillable Renovation Community Centre Grant Program The City of (Winnipeg)

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Renovation Community Centre Grant Program The City of (Winnipeg)

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The City of Winnipeg
Community Centre
Renovation
Grant Program
Guide & Application
Updated October 2020
2 | Community Centre Renovation Grant Program
What is the Community Centre
Renovation Grant Program?
The Community Centre Renovation Grant
Program (CCRGP) supports repairs, upgrades,
retrots, safety improvements and renovation
projects at the City of Winnipeg Community
Centre facilities.
Who can apply?
Applicants must be Community Centres as
recognized by the City of Winnipeg.
What types of projects are eligible?
Renovations/repairs/upgrades to:
• Facility areas that receive operating funds
through the Universal Funding Formula (UFF).
• Revenue-generating spaces (i.e. indoor
arenas, ice plants, eldhouses, and soccer
complexes) and all associated infrastructure.
• Permanent outdoor hockey pens and
associated infrastructure.
What types of projects are ineligible?
Projects to create new facilities or additions to
existing facilities.
What are the eligibility criteria?
1. Applicant’s UFF accountability requirements
must be current and complete.
2. Applicants must be in good standing with
the General Council of Winnipeg Community
Centres (GCWCC).
3. Projects must result in a safe, secure and
code-compliant facility improvement.
4. Community Centres are not eligible to receive
more than one grant in a calendar year.
Priority will be given to applicants that have
not received a Community Centre Renovation
Grant in the prior year.
5. Project benets, planning and delivery need
to be clearly identied.
6. When complete, the project will allow greater
and diverse community use of the facility.
7. Project funding, including other funding
sources, needs to be clearly identied in
the application.
8. Projects for spaces that generate revenue
(as identied above) qualify for up to 50%
of the total project cost and the Community
Centre is required to contribute a minimum
of 50% of the total project cost (inclusive of
applicable taxes).
9. Projects must be undertaken by contractors
who have City of Winnipeg approved
Commercial General Liability Insurance and
Workers’ Compensation Board clearance.
10. Projects must be completed, with all funds
expended, within 18 months of award.
11. Where applicable, projects must conform to
the City of Winnipeg Accessibility Standards
and Universal Design Policy. For additional
information, please contact the Community
Centre Facility Coordinator at GCWCC.
12. Projects must be accompanied by at least
3 quotes and/or professional cost estimates
(where applicable). If fewer than 3 quotes are
submitted, an explanation must be provided.
13. Completed applications need to be submitted
by March 15 or October 15 of each year.
Questions & Answers
Community Centre Renovation Grant Program | 3
Do all applications that meet eligibility
criteria get approved?
As funding is limited, not all projects which meet
the criteria will be approved. It should not be
assumed that the application is approved until
notied in writing. Expenditures incurred before
the project approval is received may be ineligible
for reimbursement.
What are the nancial limits of the grant?
The CCRGP will support up to 100% of eligible
project costs to a maximum of $100,000 per
project. Fifty percent (50%) of the grant is payable
once the project is approved (written project
plan approval is required). The remaining 50% is
payable upon verication of project completion to
the satisfaction of the City of Winnipeg.
Projects for revenue-generating spaces qualify
for a maximum of 50% of the project cost, to a
maximum of $100,000. Community Centres must
contribute a minimum of 50% of the total project
cost, inclusive of taxes.
What are the deadlines?
Applicants can apply once every twelve (12)
months. There are two (2) intake periods per year:
• Spring – submission deadline is March 15
• Fall – submission deadline is October 15
Applications received after the respective
deadline will not be considered.
How does the grant get approved?
1. Applications are reviewed by the GCWCC
Community Centre Facility Coordinator for
eligibility and completeness.
2. Applications are considered by the Selection
Committee consisting of City and GCWCC
representatives.
3. Award decisions are made and
communicated to applicants.
How is the grant paid out?
1. The City of Winnipeg Grant Administrator
provides the Community Centre a letter of
award and process for accessing the funding.
2. The City of Winnipeg ensures that all
outstanding items, such as conrmation
of project funding, are addressed.
3. The Community Centre enters into a CCRGP
Agreement with the City of Winnipeg.
4. The Community Centre obtains City
of Winnipeg project approval (written
project plan approval is required) and
initiates the work.
5. Upon receipt of the executed CCRGP
Agreement and sign-o document, the City
of Winnipeg Grant Administrator will release
50% of the approved funds.
• The Community Centre will pay the
remaining costs of the project. The
remaining 50% of the approved funds
will be reimbursed upon verication of
project completion and submission of a
nal claim form.
6. The Community Centre obtains City of
Winnipeg written project completion approval.
7. The City of Winnipeg Grant Administrator
will verify project completion and process
the nal claim for the remaining 50% of the
approved funds.
What costs are eligible?
• Labour and materials
• Permits
• Taxes
• Other costs that have been identied and
approved in advance and are considered to
be direct and necessary to the success of the
project (example: design fees, construction
management fees)
Questions & Answers
4 | Community Centre Renovation Grant Program
What costs are ineligible?
• Costs incurred before project approval*
• Administrative or operating costs
• Feasibility studies
• Financing charges
• Advertising or promotions
• Meal expenses
• Travel expenses
• Expendable equipment (example: sporting
goods, uniforms)
• Tractors, snow clearing or ice surfacing
equipment
• In-kind services or donations
* Expenditures incurred before the project
approval is received are ineligible for
reimbursement unless specically identied
and supported at the time of award.
Preparing to apply
1. Review the CCRGP Guide and Application.
2. Review annual facility inspection reports
to determine if your project addresses any
identied issues.
3. Connect with the Community Centre Facility
Coordinator at GCWCC to assist with the
development of scope of work, help identify
possible funding sources and support with
the application process.
4. Ensure UFF accountability requirements are
up to date.
5. Gather all required attachments.
6. Complete the application and answer all of
the questions.
Helpful tips when applying
1. Project benets, planning and delivery need to
be clearly identied in the project proposal.
2. The project/application should address
facility operations and services impact.
3. Ensure all other funding sources are clearly
identied.
4. Review and include a clear project proposal
that addresses the eligibility criteria of the
program and answers the questions who,
what, when, where and why.
5. Include three cost estimates from dierent
contractors for each component of your
project (and/or professional cost estimates,
if applicable). If three cost estimates are not
available, please explain why.
6. Please indicate if this project addresses any
accessibility, energy eciency, safety, and
or regulatory requirements. For additional
information please contact the Community
Centre Facility Coordinator at GCWCC.
How do I apply?
Submit a completed CCRGP Application, along
with required supporting documentation to:
Cindy Fox
Community Centre Facility Coordinator
General Council of Winnipeg
Community Centres
Unit 2703-A, 83 Garry Street
Winnipeg, Manitoba R3C 4J9
Email: cindy@gcwcc.mb.ca
Ph: 204-475-5008
Fax: 204-475-5812
www.gcwcc.mb.ca
Community Centres are strongly encouraged to
contact Cindy Fox for assistance in the preparation of
the application or development of project proposals.
Questions & Answers
Late or incomplete applications will not be considered
Privacy Statement: Personal information is collected under and protected by S. 36(1)(b) of The Freedom of Information and Protection of Privacy Act. Personal information will be used to support the
administration of the City of Winnipeg’s Community Centre Renovation Grant Program, including the grant application intake, review and award processes. If you have any questions about the collection
of this information, contact the Corporate Access and Privacy Ocer by mail to City Clerk’s Department, Susan A. Thompson Building, 510 Main Street, Winnipeg MB, R3B 1B9, or by telephone at 311.
Legal Name of the Community Centre
Mailing Address
Community Centre’s
Project Manager/Contact
Primary Contact
Name: __________________________
Daytime Phone: ____________________
Cell/Residence Phone: _________________
Email: __________________________
Alternate Contact
Name: __________________________
Daytime Phone: ____________________
Cell/Residence Phone: _________________
Email: __________________________
UFF Accountability Requirements
Applicants must be current on UFF
accountability requirements. The
documentation must be previously
submitted and will be veried by Community
Centre Facility Coordinator and the
Community Centre Liaison.
UFF accountability documentation that must be previously submitted includes (do not attach):
Project Name
Project Description and Benets
On a separate page, please provide as much detail as possible, referencing safety, regulatory, energy eciency and accessibility improvements, if applicable.
The project/application should address facility operations and services impact. Project proposal should explain:
• What are you planning to do? Must Include detailed scope of work.
• Where are you planning to do it? Include site plan and exact location of the project.
• Why are you doing this project? Include project benets and address how this project will benet the community. Once the project is complete, what activities and programs
are you going to be able to oer?
Project Timeline
Project must be complete, with all funds
expended, within 18 months of award date.
Estimated Start Date: ___________________________________________________
Estimated Completion Date: _______________________________________________
Projected Expenditures
(including GST & PST)
Itemize and list project costs (design fees,
labour, materials, etc.). Attach copies of
related quotes or estimates. Amounts must
match your chosen quote(s).
1. ____________________________________________ $ _____________
2. ____________________________________________ $ _____________
3. ____________________________________________ $ _____________
4. ____________________________________________ $ _____________
5. ____________________________________________ $ _____________
TOTAL PROJECTED COST $ _____________
Community Centre Renovation Grant Program
Application Form
(continued on next page)
Copy of Annual Return (Proof of Incorporation)
Board of Directors List
Constitution & By-laws
AGM Minutes
Annual Audited/Reviewed Statement
Monthly meeting minutes including monthly
nancials (within 30 days of last meeting)
Volunteer Report
Inventory Report
Program Reports
Community Centre Renovation Grant Program
Application Form
Amount Requested
From Community Centre Renovation Grant
Program (maximum is $100,000 per project)
$ _______________________________
Additional Project Funds
Sucient funding to complete the project
must be conrmed prior to release of any
Community Centre Renovation Grant funding.
Please attach information on all funding
sources. Please see guide for funding criteria
for indoor arenas, ice plants, eldhouses and
soccer complexes.
$ _____________ from ____________________________ Conrmed Y N
$ _____________ from ____________________________ Conrmed Y N
$ _____________ from ____________________________ Conrmed Y N
$ _____________ from ____________________________ Conrmed Y N
TOTAL FUNDING $ ____________________________
Total funding must match total projected cost. If funding sources are unconrmed, is the project scalable/
adaptable to reduced funding? Please explain:
Attachments
Failure to include supporting documents will
result in application being deemed incomplete
and not considered.
Board minutes approving grant application
Current bank statement (include all accounts and investments)
Three contractor quotes for construction work (if fewer than 3 quotes, please explain why)
Monthly Board-approved nancial statements for January (Spring intake) or August (Fall intake)
Project description/benets
If applicable:
Conrmation of other project funding, including board motion for Community Centre contribution
Consultation fees /proposal
Drawings and plans
City of Winnipeg Inspection Report
Health and Safety Inspection Report
Applicants should not assume approval of their application until notied in writing. Community Centres must obtain project approval and written sign-o by the
City of Winnipeg prior to initiating work.
COMMUNITY CENTRE BOARD ENDORSEMENT
We certify that the information in this application is accurate, complete and endorsed by the Board of the Community Centre we represent.
President’s Name: __________________________________ Treasurer’s Name: __________________________________
President’s Signature: ________________________________ Treasurer’s Signature: ________________________________
Date: __________________________________________ Date: __________________________________________
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Community Centre Renovation Grant Program
Application Form
City of Winnipeg
Signage Requirements
No person or business shall display, install, or ax any sign, symbol, notice, or lettering
of any kind anywhere on City of Winnipeg-owned assets or property without approval by
the City of Winnipeg.
To have a sign approved, submit proposed sign design to marketing@winnipeg.ca.
Be sure to include:
• all text in legible font, graphics, and logos
• Note: For signage in recognition of sponsorships and/or donations, only the sponsor
and/or donor relationship with the City of Winnipeg will be recognized on the sign.
• proposed sign dimensions
• fabrication specications
• proposed location of sign
• plan for installation
Submitted sign designs will be reviewed by departments to ensure compliance with all
relevant City of Winnipeg by-laws, policies, and processes.
City sta will convey approval or comments back to the applicant within fteen (15)
business days.
Signs must not be installed until approval is provided from the City of Winnipeg to the
applicant in writing.
Upon approval, applicants are responsible for all costs related to:
• fabrication of the sign
• installation*, repair, replacement, and/or removal of the sign
• insurance required by the City of Winnipeg
* Installation of the sign must be done by (a) City of Winnipeg sta, or (b) a City of Winnipeg
approved contractor under the supervision of City of Winnipeg sta.
winnipeg.ca
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Renovation Community Centre Grant Program The City of (Winnipeg)

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Completed 9 February 2021

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