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Incentive Community The City of Winnipeg (Winnipeg)

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The City of Winnipeg
Community
Incentive
Grant Program
Application, Guide, and
Questions & Answers
2 | Community Incentive Grant Program (C.I.G.P.)
What is the Community Incentive
Grant Program (C.I.G.P.)?
The Community Incentive Grant Program of
the City of Winnipeg is designed to encourage
non-prot community organizations to
undertake improvements or purchase capital
assets that are available for public use or will
enhance public use of a space or facility.
Who can apply?
Non-prot community organizations that
contribute to the health and well-being of the
community are eligible to apply for C.I.G.P.
funding. For the purposes of this grant, the
denition of a non-prot organization shall be:
“a corporation or an association that conducts
business for the benet of the general public
without shareholders and without a prot motive.
Any prot that is made is used to further the goals
or undertaking of the organization. Prots must
not be used by the individuals involved for their
own personal nancial gain”.
What are the eligibility criteria?
Any project that ts the following criteria is
eligible for funding:
1. Organization is a non-prot community
organization that contributes to the health
and well-being of the community.
2. The project is a capital improvement or
the purchase of a capital asset that will be
retained for more than one (1) year.
3. The project is available for public use or will
enhance public use of the space or facility.
4. Project will be initiated and substantially
completed within two (2) years of award.
5. Total City of Winnipeg contribution is
50% or less of the total project costs.
Do all applications that meet eligibility
criteria get approved?
As funding is limited, not all projects which meet
the criteria will be approved. Do not assume
the application is approved until notied in
writing. Expenditures incurred before the
project approval is received may be ineligible for
reimbursement.
What are the nancial limits of the grant?
To meet eligibility requirements for the
Community Incentive Grant Program, the total
funding contribution by the City of Winnipeg
(including C.I.G.P.) must be 50% or less of total
project costs.
What are the deadlines?
Applications are accepted on a year-round
basis. Applications are reviewed, evaluated
and forwarded to the relevant Community
Committee for recommendation and approval.
Community Committee meeting schedules are
posted on our website at Winnipeg.ca/clerks/
council/meetings.stm. Please submit your
application with supporting documentation
at least two weeks before the Community
Committee scheduled meeting date.
Please note that projects must be initiated and
substantially completed within two (2) years of
award or the grant may be rescinded. As a result,
applicants should be considering the funding
timeframe relative to the project completion
date prior to submitting the application. For
large construction/renovation projects, it is
recommended that organizations contact the
C.I.G.P. Grant Administrator at 204-986-2216 for
assistance in assessing when to apply.
Questions & Answers
Community Incentive Grant Program (C.I.G.P.) | 3
How does the grant get approved?
1. Applications will be assessed in detail on the
basis of the program eligibility and selection
criteria previously outlined.
2. All applications will be referred by the C.I.G.P.
Administration Oce for consideration by
the Community Committee for the area
where the proposed project is to be located.
Applicants will have the opportunity to
appear before the Community Committee
in support of their application.
3. Community Committees have the nal
authority when C.I.G.P. applications meet
criteria. When C.I.G.P. applications do not
meet criteria, the Community Committee
has the authority to forward the application,
with its recommendation, to the Standing
Policy Committee on Protection, Community
Services and Parks.
4. The Standing Policy Committee on
Protection, Community Services and
Parks will consider the application, the
recommendation of the Community
Committee, and the assessment of
the C.I.G.P. Administration Oce, and
will forward the application, with its
recommendation, to City Council. Please
refer to ow chart below.
5. All applicants will be notied in writing
concerning the nal decision of the
Community Committee and, if applicable,
Standing Policy Committee on Protection,
Community Services and Parks and Council.
Questions & Answers
Approval Process Flow Chart
Application submitted
to C.I.G.P. Oce
Application reviewed,
evaluated and forwarded
to Community Committee
If application meets
criteria and is approved
Application returned to
Winnipeg Public Service
(C.I.G.P. Oce)
If application does not meet criteria
and Community Committee recommends
that the criteria be waived
Application forwarded to
Standing Policy Committee
on Protection, Community
Services and Parks
Application returned to
Winnipeg Public Service
(C.I.G.P. Oce)
Application
forwarded to
Council for approval
If approved
4 | Community Incentive Grant Program (C.I.G.P.)
How does the grant work?
Upon approval, an initial meeting with the
City of Winnipeg C.I.G.P. Grant Administrator is
required to review project-specic conditions for
funding and additional requirements necessary
in order to access the grant.
Note: approved applicants are required to enter
into a contractual funding agreement with the
City of Winnipeg. It is strongly recommended that
applicants do not start work on the project until the
C.I.G.P. Grant Administrator has conrmed that all
of the grant requirements have been met and the
funding agreement has been executed.
How is the grant paid out?
The Community Incentive Grant Program
operates on a reimbursement basis. As a result,
the applicant will be required to rst pay
for the project, or some portion of it, and
then submit a request for reimbursement for a
portion of those payments in accordance with
the following:
1. The funding agreement must be executed
prior to any reimbursement of expenditures.
2. The applicant/project sponsor must pay for
the project, or some portion of it, before
applying for reimbursement (progress
claim) of 50% of the expenditure. As a result,
applicants may need to consider arranging
for interim nancing.
3. Invoices and proof of payment for the
expenditure must be included with the
progress claim request. Upon receipt, 50%
of eligible expenses will be reimbursed.
4. The City of Winnipeg retains a 7.5%
holdback on each construction-related
progress claim. When the project is
complete, these holdback funds are released
to the project sponsor.
Ineligible Costs
The following expenses are not eligible for
reimbursement: Expenses for project sponsor
employees and operations; feasibility studies;
consulting/engineering fees; legal fees;
nancing charges; shipping fees; costs related to
fundraising activities, advertising, promotions,
on-going maintenance, meals or travel.
How do I apply?
Submit a completed Community Incentive
Grant Application (Part A and Part B), along with
required supporting documentation to:
Community Incentive Grant Program
8th Floor – 395 Main Street
Winnipeg, Manitoba R3B 3N8
Email: cigpadministration@winnipeg.ca
Please refer to the C.I.G.P. Application Guide
for details.
Application acknowledgement
Upon receipt and assessment of a completed
application, the C.I.G.P. Administration Oce
will send a letter to the applicant identifying
when the application is being forwarded to the
Community Committee for review.
Need help? Call 204-986-2216
Please refer to the C.I.G.P. Application Guide
for assistance in completing the application
and submission requirements. If further
clarication or assistance is required in the
preparation of the application or development
of project proposals, please contact the
C.I.G.P. Administration Oce at 204-986-2216.
Questions & Answers
Community Incentive Grant Program (C.I.G.P.) | 5
1. a) Legal name of the organization:
Careful, this one is not as simple as it appears.
For incorporated organizations, use the name
that appears on the organization’s Articles
of Incorporation. This name must match the
name on the organization’s bank account.
For organizations that are not
incorporated, use the name that appears
on the organization's bank account.
Note: To meet the eligibility requirements for
the Community Incentive Grant Program, the
organization must be a non-prot community
organization that contributes to the health
and well-being of the community. See Part B
for additional submission requirements.
b) Year the organization was formed:
Please provide the year in which the
organization was rst formed. Hint: For
incorporated organizations, this is found
on the latest Companies Oce "Annual
Return of Information". For others, it often
appears in the organization’s constitution.
2. Permanent mailing address of
the organization:
Correspondence will be sent to this address.
In addition to the mailing address, please
provide the organization’s email address,
10 digit phone number and 10 digit fax
number where applicable.
3. Name of organization’s
representatives who will be
overseeing the project:
Ensure all information is complete for
primary and secondary contact including
10 digit phone/fax numbers and email
addresses. Note: At least one contact must
be a signing authority for the organization
(i.e. can sign cheques on behalf of the
organization).
4. Project name:
Assign your project an accurate, descriptive
name to be used in all correspondence. For
example: Instead of “Renovation 2013”, use
“Renovation 2013 - Gym & Washroom”.
5. a) Project site address:
Provide the address of the location where
the project will occur.
b) Property owned by:
Provide the name of the company or
person that owns the property where
the work is being done. Note: If the
application receives approval for funding
from C.I.G.P., the City of Winnipeg will
require written approval from the property
owner authorizing the project. Copies of
leases or facility agreements may also be
requested. If the project takes place on City
of Winnipeg owned property, additional
requirements including project plan
approval will be required PRIOR to work
being done on the property.
Application Guide
Part A: Community Incentive Grant Program Application Form
6 | Community Incentive Grant Program (C.I.G.P.)
6. a) Project description:
On a separate document, provide a
project proposal. See directions outlined
in Part B of the Application Guide.
b) Start date:
Provide the anticipated start date for
the project.
c) End date:
Provide the anticipated end date for
the project.
Note: To be eligible for C.I.G.P. funding, the
project must be initiated and substantially
completed within two (2) years of award
or the grant may be rescinded. As a result,
applicants should be considering the funding
timeframe relative to the project completion
date prior to submitting the application. For
large construction/renovation projects, it is
recommended that organizations contact the
C.I.G.P. Grant Administrator at 204-986-2216
for assistance in assessing when to apply.
7. Has this project received prior
funding through the Community
Incentive Grant Program (C.I.G.P.)?
Please check either yes or no.
Note: If the project has received prior funding
from C.I.G.P., the amount requested in this
application will be combined with the prior
funding awarded to the project. To meet
eligibility requirements for the Community
Incentive Grant Program, the total funding
contribution by the City of Winnipeg must be
50% or less of total project costs.
8. Total project cost:
Enter the costs provided by the preferred
contractor including PST & GST. This
amount must be equal to the combined
total of all requested funding sources in
#1. See Part B for additional submission
requirements.
Note: Volunteer or “in kind” services are not
eligible for inclusion in project costs.
9. List other sources of project
funding (excluding C.I.G.P.)
Identify all other nding sources for this
project including other grants, funds on
hand and proposed fundraising. Indicate
whether or not each source of funding is
conrmed (i.e. organization has received
ocial notication of the amount approved
by the grant source). If additional space
is required, attach a separate document
identifying each funding source, their
contribution towards the project and
whether the funding is conrmed or not.
Identify the total value of “other funding
sources”.
Note: If the application receives approval for
funding from C.I.G.P., the City of Winnipeg
will require written conrmation of other
funding contribution.
Application Guide
Community Incentive Grant Program (C.I.G.P.) | 7
10. Amount requesting from C.I.G.P.
Enter the amount the organization is
requesting from the Community Incentive
Grant Program.
Note: To meet eligibility requirements for the
Community Incentive Grant Program, the total
funding contribution by the City of Winnipeg
(including C.I.G.P.) must be 50% or less of total
project costs. Where the project has received
funding from other City of Winnipeg sources,
the combined total (including C.I.G.P.) must be
no greater than 50% of the total project cost
identied in #8.
11. Total of all funding sources
including C.I.G.P.
Enter the total of all funding sources
including C.I.G.P. (i.e. add #9 + #10).
Note: This total must match the total project
cost identied in #8.
12. Applicant signatures
Application must be signed by two authorized
signing ocers of the organization (i.e. two
people that can sign cheques on behalf of the
organization). Include the person’s title and
the date the application was signed.
Application Guide
Part B: Project Proposal Submission
To be eligible for the Community Incentive Grant
Program, the following criteria apply:
1. The organization must be a non-prot
community organization that contributes to
the health and well-being of the community.
2. The project must be a capital improvement
or the purchase of a capital asset that will be
retained for more than one (1) year.
3. The project must be available for public use or
enhance public use of the space or facility.
4. The project must be initiated and substantially
completed within two (2) years of award.
5. The total funding contribution by the City
of Winnipeg must be 50% or less of total
project costs.
On a separate attachment, provide information on
the organization and the project describing how
the application meets the eligibility criteria for the
Community Incentive Grant Program. Consider the
following when preparing your submission.
a. Organization description:
Who: Is the organization a non-prot
organization? Is it incorporated? What
are the organization’s mission statement/
purpose/objectives?
b. Project description:
What are you planning to do - include a
detailed “scope of work” and cost estimates.
Where are you planning to do it - include
a site plan identifying the exact location of
where the work is being done.
Why are you doing it, purpose of the
project - include project objectives, how
the project will be available for public
use or enhance public use of the space
or facility and how the organization is
planning to accomplish those objectives.
When are you planning to do it – include
project timelines including anticipated
start and end dates.
8 | Community Incentive Grant Program (C.I.G.P.)
c. Supporting documentation
required:
To complete the application process,
please attach the following supporting
documentation:
Organization Requirements
(i.e. non-prot organization that contributes to
the health and well being of the community)
Submission requirements include:
• For incorporated organizations, please
attach a copy of the organization’s
latest Companies Oce “Annual Return
of Information”.
• For organizations that are not
incorporated, please attach a List of
Governing Body/Board of Directors and
Copy of Constitution and/or By-Laws
that includes the purpose and objectives
of the organization. Note: For School
Parent Councils, attach a list of Governing
Body/Board of Directors and a letter
from School Principal/School Division
conrming the Parent Council is the non-
prot organization comprised of parents
working in collaboration with the school
on this project.
Project Requirements
(i.e. detailed scope of work that includes
the following)
Submission requirements include:
• Detailed “scope of work” including
preliminary project plans or drawings.
• Provide a complete, accurate
indication of exactly where the project
is planned. For construction projects,
preliminary site plans identifying
where the work will be done.
• At least two quotes or estimates
from contractors that support
the total project costs.
Note: Upon approval, the applicant will be
required to obtain all necessary permits, etc.
and to comply with any and all applicable
codes, regulations, etc. If the project takes place
on City of Winnipeg owned property, additional
requirements including project plan approval
and insurance coverage will be required PRIOR
to work being done on the property.
For questions or clarication, call
the C.I.G.P. Grant Administrator at
204-986-2216
Submission Deadline: Applications are reviewed,
evaluated and forwarded to the relevant
Community Committee for recommendation
and approval. Community Committee meeting
schedules are posted on our website at
Winnipeg.ca/clerks/council/meetings.stm
Please submit your application with supporting
documentation at least two weeks before the
Community Committee scheduled meeting date.
Submit completed application (Part A
and B), along with required supporting
documentation to:
Community Incentive Grant Program
8
th
Floor – 395 Main Street
Winnipeg, Manitoba R3B 3N8
Email: cigpadministration@winnipeg.ca
Application Guide
1. a) Legal name of organization. Use name that appears on your Articles of Incorporation. b) Year organization
was formed
2. Permanent mailing
address of organization
Address City/Town Postal Code
Organization
Email
Phone Fax
3. Organization’s
representatives
overseeing the project
Primary
Contact
Title
Daytime
Phone
Residence
Phone/Cell
Email
Secondary
Contact
Title
Daytime
Phone
Residence
Phone/Cell
Email
4. Project name Assign your project an accurate,
descriptive name to be used in all correspondence
5. a) Project site address
b) Property owned by
6. a) Project description
Complete Part B of application – next pages
b) Start date c) End date
7. Has this project received prior funding through the Community Incentive Grant Program?
Yes No
8. Total project cost - Project costs should be supported by at least two contractor quotes or
estimates. Enter the amount provided by the preferred contractor.
$
9. List other sources
of project funding
(i.e. excluding C.I.G.P.)
including other grants,
funds on hand, and
proposed fundraising.
Indicate whether or not
each source of funding
is conrmed.
Source Amount Conrmed
1. $
Yes No
2. $
Yes No
3. $
Yes No
4. $
Yes No
5. $
Yes No
Total Other Funding Sources $
10. Amount requesting from C.I.G.P. *
Note: To meet eligibility criteria, the total City of Winnipeg funding contribution
(including C.I.G.P.) must be 50% or less than the total project cost.
$*
11. Total of all funding sources including C.I.G.P. (total #9 + #10)
Note: This must match project costs identied in #8 above.
$
APPLICANT SIGNATURES: I/ We hereby certify that I/we am/are the authorized signing ocer(s) of the applying organization and that this application
is accurate to the best of my/our knowledge.
Signature of authorized signing ocer: Title/ Position: Date:
Signature of authorized signing ocer: Title/ Position: Date:
***Please complete Part B of this application***
Community Incentive Grant Program (C.I.G.P.)
Application Form
Please use the C.I.G.P. Application Guide to complete this form.
Part A: This application will be scanned/ copied. Please print in ink or type.
Community Incentive Grant Program (C.I.G.P.)
Application Form
City of Winnipeg
Signage Requirements
No person or business shall display, install, or ax any sign, symbol, notice, or lettering
of any kind anywhere on City of Winnipeg-owned assets or property without approval by
the City of Winnipeg.
To have a sign approved, submit proposed sign design to marketing@winnipeg.ca.
Be sure to include:
• all text in legible font, graphics, and logos
Note: For signage in recognition of sponsorships and/or donations, only the sponsor
and/or donor relationship with the City of Winnipeg will be recognized on the sign.
• proposed sign dimensions
• fabrication specications
• proposed location of sign
• plan for installation
Submitted sign designs will be reviewed by departments to ensure compliance with all
relevant City of Winnipeg by-laws, policies, and processes.
City sta will convey approval or comments back to the applicant within fteen (15)
business days.
Signs must not be installed until approval is provided from the City of Winnipeg to the
applicant in writing.
Upon approval, applicants are responsible for all costs related to:
• fabrication of the sign
• installation*, repair, replacement, and/or removal of the sign
• insurance required by the City of Winnipeg
* Installation of the sign must be done by (a) City of Winnipeg sta, or (b) a City of Winnipeg
approved contractor under the supervision of City of Winnipeg sta.
To be eligible for the Community Incentive Grant
Program, the following criteria apply:
1. The organization must be a non-prot
community organization that contributes to
the health and well-being of the community.
2. The project must be a capital improvement
or the purchase of a capital asset that will be
retained for more than one (1) year.
3. The project must be available for public use or
enhance public use of the space or facility.
4. The project must be initiated and substantially
completed within two (2) years of award.
5. The total funding contribution by the
City of Winnipeg must be 50% or less of
total project costs.
In a separate attachment, provide a description
of how your organization and project meets the
eligibility criteria for this grant. Consider the
following when preparing your submission.
a. Organization description:
Who: Is the organization a non-prot
organization? Is it incorporated? What are
the organization’s mission statement/purpose/
objectives?
b. Project description:
What are you planning to do - include a detailed
“scope of work” and a minimum of two cost
estimates. Note: For large upscale projects,
identify which portion or components of the
project you wish to have funded by C.I.G.P.
Where are you planning to do it - include a site
plan identifying the exact location of where the
work is being done.
Why are you doing it, purpose of the project -
include project objectives, how the project will
be available for public use or enhance public use
of the space or facility and how the organization
is planning to accomplish those objectives.
When are you planning to do it – include
project timelines including anticipated start
and end dates.
c. In addition to the above, please
attach the following supporting
documentation:
• For incorporated organizations, please attach
a copy of the organization’s latest Companies
Oce “Annual Return of Information”. Note:
For organizations that are not incorporated,
please attach information listed in the
application guide for this section (page 8).
• Detailed “scope of work” including
preliminary project plans or drawings.
• Preliminary site plans identifying where
the work is planned.
• At least two quotes or estimates from
contractors that support the total project
costs.
Submit completed application (Part A
and B), along with required supporting
documentation to:
Community Incentive Grant Program
8
th
Floor – 395 Main Street
Winnipeg, Manitoba R3B 3N8
Email: cigpadministration@winnipeg.ca
Community Incentive Grant Program (C.I.G.P.)
Application Form
Please use the C.I.G.P. Application Guide to complete this form.
Part B: Project Proposal Submission
Winnipeg.ca
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Completed 9 February 2021

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