Fillable Recommendations From College Ids Work Team (Valencia College)

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Recommendations From College Ids Work Team (Valencia College)

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Recommendations from Work Team: ___________________________________________________________
Step 1: Problem/Issue
Step 2: Proposed Solutions
Our recommendations / plan to solve the problem/issue
Step 3: Hypothesis/Working Theory
We believe that
Step 4: Evidence
Our key research/evidence is
Valencia College ID's
Current College ID process and policy is inadequate to address contemporary issues of access,
security and validating college community membership for students, faculty and staff.
1. Require obtaining a College ID for all students, faculty and staff.
2. Phase in this requirement through induction processes for new members.
3. Incentivize obtaining a College ID for current Valencia members through the services integrated
into the ID card.
4. Add access to college services to the College IDs as available (library, printing, rooms, testing
centers, student development programs, academic labs, etc.)
5. Encourage college services to integrate the use of the College ID into their programs, as
appropriate.
everyone having a College ID will enhance the Valencia community by validating membership,
increasing ease of access to college services, and increasing security. It would greatly enhance the
College Security Office's ability to monitor and respond to situations as needed. It also provides a
mechanism for faculty to validate student enrollment with a photo ID.
the process we have conducted to review the issue.
- Work plan was adopted Jun 2014
-Work team was formed with appropriate representation and met 5 times, starting in September
2014.
-Design principles were developed and followed
-Best practice research of other colleges was conducted. Most colleges require College IDs.
- First Phase of moving the issuing of College IDs to Security was accomplished and has already
increased the issuing of College IDs as it is often combined with issuing Parking Decals.
-Second Phase of requiring College IDs for all community members was recommended by the Work
Team, with the adoption of a "phased in approach" through practice and incentives.
-Third Phase of integrating college services into the College ID has begun and will continue as
opportunities become available.
To verify that we will
And measure
Step 5: Goals/Expected Outcomes
We expect that
Step 7: Resources
To succeed, we need
the practice of requiring College IDs will be a cultural adoption through practices such as:
- Human Resources will issue an employee ID as part of the induction process and provide a
Valencia lanyard to wear/display it.
- Marketing has designed a new look to the College ID that will enhance the display and include
important resource information.
- OIT has advised on how to integrate existing college services into the College ID (room access,
print services, library access) and will continue to provide support as needed.
- New students will be introduced to the requirement of College IDs through New Student
Orientation, Parking Decals, and other promotional campaigns.
- Monitor the adoption of College IDs by all community members
- The number of College IDs issued each month by Security by category (student, staff)
- The number of students who have a picture ID in the system (integrated into class rolls)
- Approval of this recommendation to begin July 1, 2015 for the 2015-16 academic year.
- Resources to implement have been included and are in the approval process in the 2015-16
Budget cycle (for Human Resources and in Student Development)
-Cultural adoption of the College ID as it is seen as important and useful.
Complete this page when moving from pilot to scale or for evaluating a pilot
Step 8: Observation
We observed
Step 9: Learning/Insights
From that, we learned
Step 10: Next steps
Therefore we recommend
To succeed, we need
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Recommendations From College Ids Work Team (Valencia College)

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Completed 20 July 2020

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