Academic Affairs - Process to Hire New Faculty
This form should remain with the faculty paperwork throughout the hiring process
College ________________________________________Department____________________________________________________
Position_______________________________________________________Position #______________________________________
_________Step 1-Receive initial budget approval to search from the Provost
_________Step 2-Budget and Position Check: Initiate and complete the search
Submit the following to the Office of the Provost
______ Critical Hire form
______ Separation PAR
The following approvals are needed before proceeding with step 3
______ Approved through respective office if split-funded
______ Academic Affairs Budget
______ Provost
Once signed approvals are received, please do the following:
______ Begin the search
______ Select the candidate
______ Make a verbal offer to the candidate (If offer differs from Critical Hire, Provost approval required)
_________Step 3- Complete the Hiring Process: Verify credentials, budget, and letter of offer
Submit the following to the Office of the Provost
______ ATE
______ Budget Amendment/Transfer (if applicable)
______ PAR
______ Draft Letter of Offer
______ Copy of Vita
______ Unofficial Transcripts (official transcripts, if they are readily available)
______ Advance Data for Banner form (will be pulled from first step to load into Banner)
The following approvals are needed before proceeding with step 4
______ Academic Affairs Budget
______ Budget Office
______ Academic Affairs Credentials Verification
______ Provost
______ President (if applicable)
__________Step 4- Complete the Hiring Package
_____Fax and mail letter of offer to the candidate, to be returned within 10 days
_____Upon receipt of the signed letter:
______ send or scan the “Acknowledgement Letter” to HR
______ send the “Authorization for Consumer Reports” form to the employee to be returned to HR
_____Collect the following documents (please keep in this order) and submit to the office of the Provost
______ Budget Amendment/Transfer (if applicable)
______ Original, approved ATE
______ Original, signed PAR
______ Original, signed letter of offer
______ Original Affirmative Action Checklist (FT faculty only)
______ Applicant Clearinghouse Position Posting Announcement (FT Faculty only)
______ Three signed original or electronic letters of recommendation
______ Vita
______ Official Transcripts
______ Office of the Provost obtains signatures and submits PAR, Budget Amendment and scanned copy of the
Affirmative Action Checklist to HR
click to sign
signature
click to edit
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