Fillable Pi Voter Registration Public Information Request

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Pi Voter Registration Public Information Request

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The State of Texas
Elections Division Phone: 512-463-5650
P.O. Box 12060 Fax: 512-475-2811
Austin, Texas 78711-2060 Dial 7-1-1 For Relay Services
www.sos.state.tx.us (800) 252-VOTE (8683)
Secretary of State
11.30.16
VOTER REGISTRATION PUBLIC INFORMATION REQUEST FORM
Media must be completed:
Media
CD-ROM
FTP - Provide FTP information:
FTP site: _____________________
Login: _____________________
Password: _____________________
Format being provided
Voter registration list (individual records)
in zipped fixed width text file(s). See the
attached record layout.
Requestor name:
_______________________________
(required)
Flagging Options ONLY
Hispanic surname flag notation
Voters may be extracted by
Please checkmark all that apply to the request:
Include Active Voters
Include Suspense Voters
Include Cancelled Voters
I would like my data reduced to the following
Please checkmark all that apply to the request:
Only voters with Texas mailing address
Only voters who are effective to vote between
_________ and __________ dates
Only voters between the age ____ and _____
Hispanic Surnames only
Males only
Females only
Voters who Voted in the following Elections:
Entire State Counties listed below only
Elections and Years:
_________________________________
_________________________________
_________________________________
A "suspense voter" is a voter known to have an incorrect or outdated address.
The county has sent the voter a form to obtain a new current address, but no response has been
received. The voter is however, considered to be an active voter for voting purposes.
If the entire state is requested, mark the space provided. If a district or county is requested, list the
district number or county (write “All” by the county name to indicate all precincts). Otherwise, for partial
district, county or other requests, please list the county names and applicable precinct numbers.
COUNTY NAME(S) or DISTRICT NUMBER(S) Check if entire State ____
NOTE: For requests in addition to the options provided on this form, please email
elections@sos.texas.gov
, as a data manipulation estimate may need to be provided for you.
For Internal Use Only
First Reviewer: _______________________ Date reviewed: ____/____/_____ EFM: _____________
Second Reviewer: _______________________ Date reviewed: ____/____/_____ Date processed:
Completion date: ____/____/_____
____/____/_____
For Internal Use Only
Receipt date: ____/____/_____
PIR-Log number: ___________
For a more accessible form please
contact the Office of the Texas
Secretary of State at
webmaster@sos.texas.gov
PUBLIC INFORMATION REQUEST FORM DETAILS AND INSTRUCTIONS
Send Order to: Send Statement to:
____________________________ _______________________________
____________________________ _______________________________
____________________________ _______________________________
Telephone (___) ______________ Telephone (___) _________________
Below are the procedures for filling out the attached Public Information Request form. Failure to
adequately complete the form may cause incorrect information or could delay the processing of
your order.
1. Media Selection: CD-ROM or FTP. If selecting an FTP please provide FTP site, login
and password information.
2. Format: Voter registration list (individual records) in zipped fixed width text file(s). See
the attached record layout.
3. Extracts & Data Reduction- Options may be selected to select a limited group of voters.
Additional extract requests may result in data manipulation, which would result in
additional charges. Section 552.231 of the Texas Government Code requires that
agencies send a written statement about the cost of potentially manipulating data to any
requestor. Should it be determined that your request will require data manipulation, then
a statement of the estimated cost of providing the information in the requested form will
be supplied to you within the timeframe outlined in section 552.231.
4. In the area for county name(s) or District Number(s), please note the following: If the
entire state is requested, mark the space provided. If a district or county is
requested, list the district number or county (write “All” by the county name to indicate
all precincts). Otherwise, for partial district, county or other requests, please list the
county names and applicable precinct numbers.
5. The attached affidavit must be signed before a notary public. A $75.00 deposit must
accompany each request. If the request is from a Member of the House or Senate, the
Member must submit the request through the appropriate business office for approval of
funds before
submitting it to this office, unless the request is being paid for out of
personal funds. CD-ROM will not be released and/or files will not be uploaded to the
FTP until full payment is received. A complete address (No P. O. Box) must be provided
along with a telephone number. The Secretary of State will furnish information not later
than the 15
th
day after the date the request is received. (Texas Election Code, Section
18.066).
Please retain a copy of this form for your records. Please include a $75.00 deposit fee with your
request, made payable to the Secretary of State’s Office. The Secretary of State will furnish the
information not later than the 15th day after the date the request is received. Your order will not
be released until full payment is received. The attached affidavit must be signed before a notary
public and accompany all requests.
If you have any questions, please contact Elections Division at (512) 463-5650 or toll free at 1-
800-252-VOTE (8683).
Affidavit
THE STATE OF TEXAS
COUNTY OF ____________________
Before me, the undersigned authority, on this day personally appeared
_____________________________, who being duly sworn, deposes and says:
I do solemnly swear that the information obtained from the copy of the State Master
Voter File will not be used to advertise or promote commercial products or services.
_____________________________________
Signature
Sworn to and Subscribe before me, this the ______ day of _______, 20____.
____________________________________
Notary Public in and for the State of Texas
(Seal)
___________________________________________
Printed Name of Notary
My commission Expires: ______________________
PLEASE BE ADVISED
§ 18.067. Unlawful Use of Master File Information
(a) A person commits an offense if the person uses information in connection with advertising or
promoting commercial products or services that the person knows was obtained under Section 18.066.
(b) An offense under this section is a Class A misdemeanor.
Acts 1985, 69th Leg., ch. 211, § 1, eff. Jan. 1, 1986.
Amended by Acts 1997, 75th Leg., ch. 864, § 13, eff. Sept. 1, 1997.
Public Information Voter Data File Record Layout
COLUMN DESCRIPTION
FIELD
LENGTH
COUNTY CODE
1
3
PRECINCT
4
10
VUID
13
10
LAST NAME
23
50
FIRST NAME
73
50
MIDDLE NAME
123
50
FORMER LAST NAME
173
50
SUFFIX
223
4
GENDER
227
1
DOB
228
8
PERM HOUSE NUMBER
236
9
PERM DESIGNATOR
245
12
PERM DIRECTIONAL PREFIX
257
2
PERM STREET NAME
259
50
PERM STREET TYPE
309
12
PERM DIRECTIONAL SUFFIX
321
2
PERM UNIT NUMBER
323
12
PERM UNIT TYPE
335
12
PERM CITY
347
50
PERM ZIPCODE
397
9
MAILING ADDRESS 1
406
110
MAILING ADDRESS 2
516
50
MAILING CITY
566
50
MAILING STATE
616
20
MAILING ZIPCODE
636
20
EDR (EFFECTIVE DATE OF REGISTRATION)
656
8
STATUS CODE
664
1
HISPANIC SURNAME FLAG
665
1
ELECTION DATE
666
8
ELECTION TYPE
674
2
ELECTION PARTY
676
3
ELECTION VOTING METHOD
679
6
TOTAL
N/A
685
Status Code
V
Active
S
Suspense
C
Cancelled
Hispanic Surname Flag
Y
Yes
Public Information Voting History File Record Layout
COLUMN DESCRIPTION
FIELD
LENGTH
COUNTY CODE
1
3
PRECINCT
4
10
VUID
13
10
LAST NAME
23
50
FIRST NAME
73
50
MIDDLE NAME
123
50
FORMER LAST NAME
173
50
SUFFIX
223
4
GENDER
227
1
DOB
228
8
PERM HOUSE NUMBER
236
9
PERM DESIGNATOR
245
12
PERM DIRECTIONAL PREFIX
257
2
PERM STREET NAME
259
50
PERM STREET TYPE
309
12
PERM DIRECTIONAL SUFFIX
321
2
PERM UNIT NUMBER
323
12
PERM UNIT TYPE
335
12
PERM CITY
347
50
PERM ZIPCODE
397
9
MAILING ADDRESS 1
406
110
MAILING ADDRESS 2
516
50
MAILING CITY
566
50
MAILING STATE
616
20
MAILING ZIPCODE
636
20
EDR (EFFECTIVE DATE OF REGISTRATION)
656
8
STATUS CODE
664
1
HISPANIC SURNAME FLAG
665
1
ELECTION DATE
666
8
ELECTION TYPE
674
2
ELECTION PARTY
676
3
ELECTION VOTING METHOD
679
6
TOTAL
N/A
685
Election Type Voting Method
Type
Description
GE
General
CP
Primary
RU
Runoff
SE
Special
LO
Local Election
PO
Open Primary
LR
Local Runoff Election
Status Code
Hispanic Surname Flag
Y
Yes
V
Active
S
Suspense
C
Cancelled
Type
Description
EV
Early Voting in Person
ED
Election Day
AX
Absentee Ballot Rejected
AV
Absentee Ballot Accepted
AB
Absentee Ballot Received
PB
Provisional Ballot Accepted
PX
Provisional Ballot Rejected
CALCULATION OF PUBLIC INFORMATION RATE SCHEDULE
EXTRACT RATES FOR COMPUTER CD-ROM, OR DISK
1 - 124,999 Voters $ 93.75 + $ 0.0005 Per Voter
125,000 - 249,999 Voters $156.25 + $ 0.000375 Per Voter
250,000 - 499,999 Voters $203.13 + $ 0.00025 Per Voter
500,000 – 999,999 Voters $265.63 + $ 0.000125 Per Voter
Over 1,000,000 Voters $328.13 + $0.0000625 Per Voter
Additional Media Output Charges
CD-ROM $11.00 each
DVD-R $11.00 each
Secretary of State
Elections Division
Credit Card Payment Form
Master Card, Visa, American Express & Discover are
accepted
For Office Use Only
DATE: STAFF TAKING ORDER:
Please provide all requested information so your request may be processed.
NAME ON CARD:
BUSINESS NAME:
NAME OF REQUESTOR:
MAILING ADDRESS:
CITY: STATE: ZIP CODE:
HOME PHONE: BUSINESS PHONE:
CELL PHONE: EMAIL:
BILLING ADDRESS:
Billing Address same as Mailing Address
TYPE OF CREDIT CARD:
AMOUNT OF CHARGE: AMOUNT OF CHARGE:
***3 OR 4 DIGIT SECURITY CODE: _____________ (required)
CREDIT CARD #: EXPIRATION DATE: _________
For a more an accessible form please contact the Office of the
Texas Secretary of State at webmaster@sos.texas.gov
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Pi Voter Registration Public Information Request

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Completed 2 July 2020

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