Parent declaration form – free early education and childcare for two, three and four year olds
Privacy Notice Template
This template is provided by Hertfordshire County Council. Please note however that as the Data
Controller for the information that is being gathered
is responsible for ensuring that the information contained in the Privacy Notice is accurate and that
it complies with the General Data Protection Regulation (GDPR) and the Data Protection Act 2018.
Further information and advice can be found at https://ico.org.uk/for-organisations/guide-to-data-
Why we need your information
The data on this form is being gathered for the purpose of delivering free early education.
is obliged to collect and process this data under the
Education Act 1996 and the Childcare Acts of 2006 and 2016, including The Education (Information
About Individual Pupils) (England) Regulations 2013.
The information you have provided will be used alongside additional information obtained from your
current and previous early years education applications where applicable. This will include
attainment information to monitor progress of each child against the Early Years Foundation Stage.
What we will do with your information
will use the information gathered in this form to agree the
childcare services to be provided to your child. In order to deliver this service we will share the
information you provide on this form with the Early Years Service team (Children’s Services) of
Hertfordshire County Council to assess your eligibility for free early education entitlements and to
derive statistics which inform decisions such as the funding of schools and early years providers.
Attainment information will be summarised and then used to target support in identified areas of
need across Hertfordshire. This is to improve outcomes and ensure that early years services are
accessible to all families.
Information will also be shared with The Department for Education (DfE) for statutory returns, other
departments in Children’s Services and your local Family Centre, who support the local authority by
assisting families to access the services they are entitled to.
We may also share information with third parties if we are legally obliged to do so, for example if it is
necessary to safeguard or protect a child.
We may also share information with the police or other agencies if it is necessary for the following
a) the prevention or detection of crime
b) the apprehension or prosecution of offenders
c) the assessment or collection of any tax or duty or any imposition of a similar nature