Fill - Free fillable PARADE / EVENT PERMIT (Town of Narragansett) PDF form

RHODE ISLAND

DEPARTMENT OF TRANSPORTATION

PARADE / EVENT PERMIT

The Rhode Island Department of Transportation has established this permit to streamline the approval

process for parades, road races, cycling tours or other organized events on State Roads and Bridges.

Please fill out this application completely and mail to: State Traffic Engineer, Rhode Island Department

of Transportation, Two Capitol Hill, Providence, RI 02903 or email to: carolyn.caouette@dot.ri.gov or fax

to: 401-222-3006.

Please feel free to provide any supporting documentation you feel would be important in describing your

event. ADDITIONALLY, IT IS THE PERMITTEE’S RESPONSIBILITY TO OBTAIN APPROVAL FROM EACH CITY

OR TOWN THE EVENT WILL TAKE PLACE IN.

EVENT DETAILS:

___________________________________________________ _________________________________

Name of Event (Parade /Road Race) Event Date(s) and Time Period(s)

_______________________________________________________________________________________

Event Route (List all affected roads. Please attach event map if available showing route.)

_______________________________________________________________________________________

Cities and Towns where the event will take place.

EVENT SPONSOR INFORMATION:

_______________________________________________________________________________________

Name of Sponsor (Permittee)

_______________________________________________________________________________________

Street Address City/Town State

__________________________________________ __________________________________________

Contact Number E-Mail

___________________________________________ _________________________________________

Sponsor’s Authorized Representative Title/Position

_______________________________________________________________________________________

Street Address City/Town State

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RHODE ISLAND DEPARTMENT OF TRANSPORTATION PARADE/EVENT PERMIT

I ________________________________, on behalf of _________________________________ agree to

(Sponsor’s Representative) (Event Sponsor)

indemnify, defend and hold harmless the State of Rhode Island, its officers, representatives, agents, servants,

employees and successors from any liability, damages, claims and or losses arising from the Event activities of

________________________________, its agents or employees, including all costs, expenses and attorney fees

(Event Sponsor)

which in any manner result from or arise out of this agreement. _________________________________ shall

(Event Sponsor)

reimburse the State of Rhode Island for any and all damages to the real or personal property of the State of Rhode

Island caused by the acts of ________________________________, its agents, or employees. The State of

(Event Sponsor)

Rhode Island shall give reasonable notice of any such claim. The duties under this provision shall remain fully in

effect and binding, even where _________________________________ is alleged of, or is found to merely

(Event Sponsor)

contribute in part to the acts giving rise to the claims and/or where the State of Rhode Island is alleged or is found

to have contributed to the acts giving rise to the claims.

________________________________ further agrees to furnish, install and remove necessary traffic control

(Event Sponsor)

signs in accordance with state and federal specifications, and to coordinate with local traffic police officers to

direct motorists in accordance with any proposed detours.

________________________________ further covenants and agrees that:

(Event Sponsor)

1) No person shall, on the grounds of race, color, sex, national origin, age or disability, be excluded from

participation in, denied the benefits, of or be otherwise subjected to discrimination in the course of the Event;

and

2) _________________________________, shall use the state highways of the Event route in compliance with all

(Event Sponsor)

other requirements imposed by or pursuant to 49 C.F.R. Part 21, Non-discrimination in Federally-Assisted

Programs of the Department of Transportation – Effectuation of Title VI of the Civil Rights Act of 1964, as

amended.

In the event of breach of this non-discrimination covenant, the State of Rhode Island shall have the right to

terminate the permit.

____________________________________________________________________ _______________________

Authorized Representative’s Signature Date

APPROVAL FROM THE RI TURNPIKE AND BRIDGE AUTHORITY (IF APPLICABLE)

(For Use of Jamestown Verrazzano Bridge, Route 138 in Jamestown, Newport Pell Bridge, Mount Hope

Bridge and Sakonnet Bridge).

Signature:______________________________________ Date:_____________________

RI Turnpike and Bridge Authority

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MUNICIPAL APPROVALS:

Pursuant to Section 31-12-12(a) of the Rhode Island General Laws of 1956, as amended, local authorities are

empowered to regulate processions and/or assemblages on streets and highways within their jurisdictional limits,

as well as to enforce applicable traffic regulations within the reasonable exercise of police power.